Main Menu Custom Tabs

From Redrock Wiki

Revision as of 11:07, 26 March 2024 by Redrock (talk | contribs)
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)

    The legacy Trac 4.0 version of TutorTrac/AdvisorTrac/FitnessTrac is no longer receiving updates and will be end-of-life in 2025. Click here to schedule a TracCloud demo or reach out to for migration pricing or contract details.

New, easy to use interface
TracCloud features a modern, easy to use, and mobile-friendly interface, allowing you to easily find and manage your data as you need. Students, staff, and faculty will have a much easier time navigating through the system and accessing the data they need. The new dashboard offers many easy to access widgets to view and manage your data.


New Features
Export almost any report into Excel. Static and dynamic QR codes for touchless-kiosk environments. Unlimited custom data fields in student records, visits, appointments, and more. Customizable views of listing pages. Student timelines. Twig and HTML-supported emails and system messages. Customizable log listing and kiosk views. Center descriptions. New reports. Student success plans as a new module, along with work plans for staff. The full list of changes couldn't fit in this article, and more is being added all the time. Relating to the schedule specifically, you'll find a new appointments listing, availability badges, custom search appointment links and QR codes, unlimited customizable max appointment rules, asynchronous appointment support, and more.


With Twig support, you can personalize system messages, upcoming appointment lists, emails, and more based on the users who are viewing/receiving them. From simple changes like greeting the user by name to completely changing an email based on if the related appointment was in-person or online, in a certain center, for a certain reason, even if a certain custom field in the student's profile has a specific value. This extends to the log listing and kiosks as well, where you can add or remove fields, rearrange the data that's displayed, and add custom formatting with HTML and Twig.


Rewritten from the ground up hosted on AWS, using a MySQL database, TracCloud is faster in every way. This performance increase compared to Trac 4.0 can be noticed throughout the entire system, with reports being especially improved. Even the biggest reports in TracCloud load within a few seconds.


Migrate Existing Data
Migrate your existing data from Trac 4.0, allowing you to pick up right where you left off. We'll work with you to plan out your migration, coordinating with your IT, and training your system administrators to get you started in TracCloud.


Click here to schedule a TracCloud demo!

Adding an Additional Custom Tab
When you login to the Trac System, you’re presented with your main menu window in the center of the screen where you have a handful of tabs available, including the welcome message and a few utilities. We can add an additional custom tab here, to provide more information on a topic that doesn't necessarily need to be included in the welcome message. Each user type of your Trac System (Users, Faculty, Consultants, and Students) can have a unique custom tab alongside the standard welcome message.


Creating a Custom Tab

To create a custom tab, go to Trac Navigation > Trac Man icon > Utilities and Prefs > System Prefs > Search for “MainMenuCustom”. Select the preference corresponding to the user group you want to create it for.


Once open, you’ll be given access to a WYSIWYG text editor. You can embed images, modify fonts, add hyperlinks, or add some light HTML elements.

The name of the tab can be modified in the box above the text editor.


Once you’ve written your custom tab contents, click save, and you’re all set. That user group will now see that tab on their home screen.

The Result

If you're a SysAdmin and you want to see how the message looks for your faculty, consultants, or students. You can use the Login as User utility to login to any account in the Trac System to see it from their point of view. More information on this process can be found here.