Customizing the Login Screen

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    The legacy Trac 4.0 version of TutorTrac/AdvisorTrac/FitnessTrac is no longer receiving updates and will be end-of-life in 2025. Click here to schedule a TracCloud demo or reach out to for migration pricing or contract details.

New, easy to use interface
TracCloud features a modern, easy to use, and mobile-friendly interface, allowing you to easily find and manage your data as you need. Students, staff, and faculty will have a much easier time navigating through the system and accessing the data they need. The new dashboard offers many easy to access widgets to view and manage your data.


New Features
Export almost any report into Excel. Static and dynamic QR codes for touchless-kiosk environments. Unlimited custom data fields in student records, visits, appointments, and more. Customizable views of listing pages. Student timelines. Twig and HTML-supported emails and system messages. Customizable log listing and kiosk views. Center descriptions. New reports. Student success plans as a new module, along with work plans for staff. The full list of changes couldn't fit in this article, and more is being added all the time. Relating to the schedule specifically, you'll find a new appointments listing, availability badges, custom search appointment links and QR codes, unlimited customizable max appointment rules, asynchronous appointment support, and more.


With Twig support, you can personalize system messages, upcoming appointment lists, emails, and more based on the users who are viewing/receiving them. From simple changes like greeting the user by name to completely changing an email based on if the related appointment was in-person or online, in a certain center, for a certain reason, even if a certain custom field in the student's profile has a specific value. This extends to the log listing and kiosks as well, where you can add or remove fields, rearrange the data that's displayed, and add custom formatting with HTML and Twig.


Rewritten from the ground up hosted on AWS, using a MySQL database, TracCloud is faster in every way. This performance increase compared to Trac 4.0 can be noticed throughout the entire system, with reports being especially improved. Even the biggest reports in TracCloud load within a few seconds.


Migrate Existing Data
Migrate your existing data from Trac 4.0, allowing you to pick up right where you left off. We'll work with you to plan out your migration, coordinating with your IT, and training your system administrators to get you started in TracCloud.


Click here to schedule a TracCloud demo!

How to Customize the Login Screen
You can easily customize the login screen of the Trac System with only a few preferences. This will cover almost everything users see when they go to login. The main message, the information boxes on the left and right sides of the screen, username/password terminology, and the forgot password button.

All of these settings can be found in Trac Navigation > Trac Man icon > Utilities and Prefs > Advanced Prefs/System Prefs (depending on the preference).


If you’d like to see the changes you’re making while you’re making them, we recommend using a container tab or opening another browser to view the Trac System without logging in. Refresh the page every time you save a change.

Advanced Pref - MsgsAll

This preference lets you add an HTML supported message to your login screen. Maybe instructions to login, a welcome message, a larger version of your school logo, whatever you need. This can be seen by everyone logging into your Trac System.

System Pref - LoginLinkData

This preference controls the boxes on the left and right side of your login screen. Whether or not the campus and welcome boxes are shown, the name of the campus and campus box, help URL (or mailto address) and label, and a WYSIWYG editor for editing the message that appears in the campus box.


Advanced Pref - AllowEmailStudentPass

This preference enables or disables the "Forgot your password?" option on the login screen.

Advanced Pref - LABEL:UserName

Advanced Pref - LABEL:Password

These preferences let you change the terminology for "Username" and "Password" on your login screen.