TracCloudGuideListingsRegistrations: Difference between revisions

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<big><b>Registrations Listing</b></big><br>
<big><b>Registrations Listing</b></big><br>
The Registrations Listing contains all Registration records recorded in your Trac System. To navigate to the Registration Listing, go to <i>Other > Listings > Registrations</i>. This will bring you to the following screen with a search bar at the top.
A Registration is the link between a [[TracCloudGuideListingsStudents|Student]] and a [[TracCloudGuideListingsSections|Section]]. If a student is enrolled in a Section, they have a Registration for that Section. A list of all Registrations can be found by going to <b>Other > Listings > Registrations</b>.
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[[File:9277944.png|800px|Screenshot: The Registration Listing.]]<br><br>
[[File:9277944.png|800px|Screenshot: The Registration Listing.]]<br><br>


Searching the Registration listing is easy, you can simply right click in the Search Bar, select the field you want to search within, and type you query. Special symbols can be utilized to more specifically narrow down your results.
Using the Search Bar on this screen, we can easily perform quick searches to find specific Registrations. Right-clicking in the search bar (shown below) will provide a list of available Registration fields to search by, click any of these to auto-fill the search bar. [[TracCloudGuideGlobalGradesAssign#4._Assignment_Grid_on_Registration_Listing|For more information on the Assignment Grid specifically, click here.]]<br><br>
 
<div style="float: left; margin-right: 2em; margin-bottom: 1em">
[[File:5104382.png|300px]]
</div>
 
<b>Example Searches:</b>
 
* Find a Registration by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but it works well as an example.
:::<i>Students.ID=1931</i><br><br>
 
* ...or by Subject.
:::<i>CHEM300</i><br><br>
 
* Search multiple fields at once, separate your searches by a space.
:::<i>Students.ID=1931  Terms.TermCode=2022SU</i><br><br>
 
* When performing multiple searches where at least one field contains a space, make sure to surround the contents you're searching for with quotation marks.
:::<i>Terms.TermCode="Summer 2022"  Courses.SubjectCourse=CHEM300</i><br><br>
 
* Search in Custom Fields. It's recommended to use the right-click menu to select these, as it will always auto-fill the correct field name.
:::<i>#sql:MidTermGrades#=B</i><br><br>
 
* Fields that expect a True or False value can be search with 1 or 0. The search below would show you all inactive registrations.
::<i>Registrations.Inactive=1</i><br><br>
 
<hr>
 
Clicking on an individual enrollment opens the Registration Entry page in the screenshot below. This allows you to review and modify registration records as needed.
 
[[File:4623532.png|800px]]<br><br>
 
Most fields visible here are self-explanatory, with the few that may require some additional clarification listed below.<br><br>
 
<b>Status</b>
::This is a separate status field that you can import from your student information system (e.g., Dropped, Withdrawn). Depending on your import configuration, this can automatically deactivate the registration record if a certain status is entered.<br><br>
 
<b>Override Activation Date</b>
::If you are importing individual registration dates, checking this box allows you to manually enter a date range for this registration that will not be overwritten by the import process.<br><br>
 
<b>Time Trac Info</b>
::This field shows you the linked student's total visits and time for this enrollment.<br><br>
 
<b>Assignments</b> tab
::Ties into the Grade Groups and Assignments feature, [[TracCloudGuideGlobalGradesAssign|click here for more information.]]
 
<hr>
{{#lst:Template:TracCloudListingDescriptions|Hamburger_Menu}}
 
{{#lst:Template:TracCloudListingDescriptions|List_All}}
 
{{#lst:Template:TracCloudListingDescriptions|Power_Search}}
 
{{#lst:Template:TracCloudListingDescriptions|Saved_Searches}}
 
{{#lst:Template:TracCloudListingDescriptions|Find_on_Course_List}}
 
{{#lst:Template:TracCloudListingDescriptions|Change_Field_Values}}
 
{{#lst:Template:TracCloudListingDescriptions|Show_these}}
 
{{#lst:Template:TracCloudListingDescriptions|Selected}}
 
{{#lst:Template:TracCloudListingDescriptions|Views}}


{{:TracCloudGuideListingsSymbols}}<br><br>
{{#lst:Template:TracCloudListingDescriptions|Recalc_These_Grades}}


A list of searchable fields can be found below, with examples on the right.
{{#lst:Template:TracCloudListingDescriptions|Export_CSV}}


{| class="wikitable"
{{#lst:Template:TracCloudListingDescriptions|Print}}
|-
! NavSearch!!Definition!!
|-                           
| General NavSearch Codes||General NavSearch codes are Words, Phrases or Names that can be typed into the NavSearch bar and instantly return results of Registration Records.||           
|-                           
! SearchCodes!!Definitions!!Examples and Variations
|-                           
| Registrations.Sequence=||Will search for the internal sequence number of a registration record.||Registrations.Sequence=128683
|-                           
| Students.ID=||Will search for registrations by a specific student based on ID.||Students.ID=1931
|-                           
| Students.First_Name=||Will search for registrations by a specific student based on their first name.||Students.First_Name=Rob
|-
| Students.Last_Name=||Will search for registrations by a specific student based on their last name.||Students.Last_Name=Day
|-
| Sections.Code=||Will search for registrations linked to a specific section number.||Sections.Code=360
|-
| Sections.CRN=||Will search for registrations linked to a specific CRN number.||Sections.CRN=17100360
|-
| Terms.TermCode=||Will search for registrations linked to a specific Term number.||Terms.TermCode=22SP
|-
| Registrations.Grade=||Will search for registrations of a specific grade.||Registrations.Grade=B
|- 
| Registrations.RegStatus=||Search for registrations by secondary status (may not be applicable depending on campus).||Registrations.RegStatus=Dropped
|- 
| Registrations.Notes=||Search for registrations by notes.||Registrations.Notes=Early-enrollment
|- 
| Registrations.Inactive=||Search for active or inactive registrations. 0 is active, 1 is inactive.||Registrations.Inactive=1
|- 
| Registrations.EarnedCredits=||Search for registrations based on the Earned Credits field.||Registrations.EarnedCredits=5
|-
| Registrations.ValidFromDT=||Search for registrations based on the valid from date (may not be applicable depending on campus).||Registrations.ValidFromDT=2022-01-01
|- 
| Registrations.ValidToDT=||Search for registrations based on the valid to date (may not be applicable depending on campus).||Registrations.ValidToDT=2022-01-01
|-
| Registrations.OverrideDate=||Search for registrations by whether or not "Override Activation Dates" is checked. 1 is Yes, 0 is No.||Registrations.OverrideDate=1
|-
| Registrations.TermID=||Search for registrations linked to a specific term based on the term's sequence number.||Registrations.TermID=1256
|-
| Courses.Subject=||Search for registrations linked to a specific subject.||Courses.Subject=MAT
|-
| Courses.SubjectCourse=||Search for registrations linked to a specific subject + course.||Courses.SubjectCourse=MAT360
|-
| Faculty.FullName=||Search for registrations linked to a specific faculty member.||Faculty.FullName=Dave Smith
|-
| Registrations.SectionID=||Search for registrations linked to a section based on the section sequence.||Registrations.SectionID=326747
|-
| Sections.TermID=||Search for registrations linked to a term code, based on the term sequence number.||Sections.TermID=161
|-
| Registrations.StudentID=||Search for registrations for a student based on the student's sequence number.||Registrations.StudentID=12256
|-
| Sections.FacultyID=||Search for registrations linked to a specific faculty member's sequence.||Sections.FacultyID=1262
|-
|}<br><br>


Multiple searches can be strung together to further narrow down your results. For example, in the screenshot below I'm searching for student 1901's enrollments for the Fall 2006 term.
{{#lst:Template:TracCloudListingDescriptions|New_Record}}


[[File:1787267.png|700px|Screenshot: The search results of the query described above.]]<br><br>


==Registration Listing Hamburger Drop-down options ([[File:Hamburger.png|17px]])==
[[Category:TracCloud]]
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[[File:9416778.png|220px]]
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</div>
<b>List All:</b> Shows all registration records in TracCloud (active registrations only by default)
<br><br>
<b>Power Search:</b> Allows you to make multiple queries against the database at one time using "And" & "Or" statements. For example: "Show me a list of ENG110 registrations that are assigned to this faculty member and aren't inactive."
<br><br>
<b>Saved Searches:</b> Allows you to access your previously saved searches. [[TracCloudGuideListingsSavedSearches|More information.]]
<br><br>
<b>Find Duplicates:</b> Allows you to find registrations that have the same data in a specific field. Multiple "And" statements can be queried here to find records that have multiple duplicate fields of information.
<br><br>
<b>Merge Duplicates:</b> Allows you to merge registrations together based on duplicate fields that you've selected. This has the potential to be a destructive operation, we would recommend reaching out to Redrock Software before making any changes.
<br><br>
<b>Find by Values:</b> Here you can provide a list of specific registration data in a text area or provide registration data in a .txt or .csv file and have the system search for that registration data and provide a list of records that match the criteria.
<br><br>
<b>Change Field Values:</b> This function will allow you to change or modify specific fields of Data. This is an Admin Level function only and can be dangerous. Use this function with extreme caution.
<br><br>
<b>Show these Students:</b> Based on your currently queried list of registrations, display the related students on the student listing.
<br><br>
<b>Selected:</b> Use the selected set of visits for a specific purpose (hide, delete, merge, etc).
<br><br>
<b>Views:</b> Allows you to create custom views. [[TracCloudGuideListingsViews|More information.]]
<br><br>
<b>Recalc these Grades:</b> Allows you to recalculate the grades for the listed registrations.
<br><br>
<b>Export CSV:</b> Will allow you to export the current registrations listing to Excel/LibreOffice/etc as a .csv file.
<br><br>
<b>Print:</b> Will allow you to print the current listing of registrations. Will print multiple pages at once.
<br><br>
<b>New Registration:</b> Allows you to create a new registration record for one of your students.

Latest revision as of 11:58, 15 November 2023

Listings

• Students

• Attendance

• Appointments

• Availability Blocks

• Courses

• Course Lists

• Documents

• Faculty

• Outstanding Appt Requests

• Referrals (SAGE)

• Registrations

   • Activate Registrations

• Sections

• Staff

• Terms & Conditions

• Work Types

• Custom Views

• Selection Tool

• Saved Searches

• Search Symbols

Registrations Listing
A Registration is the link between a Student and a Section. If a student is enrolled in a Section, they have a Registration for that Section. A list of all Registrations can be found by going to Other > Listings > Registrations.

Screenshot: The Registration Listing.

Using the Search Bar on this screen, we can easily perform quick searches to find specific Registrations. Right-clicking in the search bar (shown below) will provide a list of available Registration fields to search by, click any of these to auto-fill the search bar. For more information on the Assignment Grid specifically, click here.

5104382.png

Example Searches:

  • Find a Registration by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but it works well as an example.
Students.ID=1931

  • ...or by Subject.
CHEM300

  • Search multiple fields at once, separate your searches by a space.
Students.ID=1931 Terms.TermCode=2022SU

  • When performing multiple searches where at least one field contains a space, make sure to surround the contents you're searching for with quotation marks.
Terms.TermCode="Summer 2022" Courses.SubjectCourse=CHEM300

  • Search in Custom Fields. It's recommended to use the right-click menu to select these, as it will always auto-fill the correct field name.
#sql:MidTermGrades#=B

  • Fields that expect a True or False value can be search with 1 or 0. The search below would show you all inactive registrations.
Registrations.Inactive=1

Clicking on an individual enrollment opens the Registration Entry page in the screenshot below. This allows you to review and modify registration records as needed.

4623532.png

Most fields visible here are self-explanatory, with the few that may require some additional clarification listed below.

Status

This is a separate status field that you can import from your student information system (e.g., Dropped, Withdrawn). Depending on your import configuration, this can automatically deactivate the registration record if a certain status is entered.

Override Activation Date

If you are importing individual registration dates, checking this box allows you to manually enter a date range for this registration that will not be overwritten by the import process.

Time Trac Info

This field shows you the linked student's total visits and time for this enrollment.

Assignments tab

Ties into the Grade Groups and Assignments feature, click here for more information.

Hamburger Menu

Every listing page in the Trac System features a hamburger menu with utilities to search for or interact with your list of records. Some of these options are specific to a certain listing/record-type, others are shared. The following list includes definitions for the hamburger menu options available on this listing, and how they can be utilized.

9599148.png


  • List All
This option will show all records on the current listing. Some listings have an additional toggle for only showing "Active" records, such as Students and Registrations, which will still override a "List All" search if checked.


  • Power Search
This option provides a simple but powerful search utility to find the records you need. String together multiple searches, adding or removing results for each. Use Search Symbols to include ranges of data, and Save Searches for later use if needed. The search term 'blankornull' can be used to find all records with a value of nothing ("") or null ().
5300567.png


  • Saved Searches
See Saved Searches for more information.


  • Find on Course List
This allows you to filter the list of registrations by a course list.


  • Change Field Values
This utility allows you to make modifications in to your records in bulk. Similar to the Merge Duplicates utility, we highly recommend coordinating with Redrock Support directly on this setting.


  • Show these <records>
This utility takes your selection of records, finds the related records, and takes you to that listing with the resulting records. For example, on the Registration listing, you can "Show these Students" to display the student records for the registrations that you were viewing.


  • Selected...
The Selection Tool offers several options to filter and manage your records. More information on this feature can be found in its own dedicated article here.


  • Views
See Views for more information.


  • Recalc These Grades
See Grade Groups and Assignments for more information.


  • Export CSV
Export current listing contents to a CSV file.


  • Print
Allows you to print the contents of the current listing, by extension this also allows you to export the current list as a PDF file.


  • New <Record>
Allows you to create a new record based on your selected listing.

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