TracCloud: Keeping Past Registrations Active

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Keeping Past Registrations Active
A common question we receive is in regards to keeping registrations (and students) from prior semesters active. This may be due to incomplete registrations, grace periods between terms, or simply for testing purposes. There isn't a single answer for this, as there are different solutions depending on how your import is configured and what registrations you're trying to activate. This article will go into detail on some of the options available to accomplish this. If you have additional questions, feel free to reach out to us on our helpdesk using the "Support" tab at the top of the screen.

Understanding Import Activations

Before making any changes, it's important to understand how your system activates students and registrations. Keep these options in mind as you review the workarounds available to activate registrations outside of your current semester.

First, go to Other > Other Options > Preferences > System Preferences > Withdraw Codes and Statuses and review your configuration here.


Next, go to Other > Other Options > Preferences > Scheduled Daily Imports and look for the "Process" boxes. You will likely see one of three activation processes, other processes can be ignored.



  • Students - Activations
This is the most common activation method. This will activate Registrations for the current active term (while following the system preferences configured above). Following this, Students will be activated if they have an active registration assigned to their account.

  • Students - Import Activations
If this activation method is used, it typically follows "Students - Activations" as this process doesn't inherently activate or deactivate registrations. When this process runs, all students who have been imported today will be activated. All students who have not been imported today will be deactivated.

  • Registrations - Date Activations
This activation method will activate or deactivate registrations by the dates in the registration record itself. This is typically followed by a process to activate all students with active registrations.

After you've reviewed your current student/registration activation process, you can select which of the options below will work best for your campus. Keep in mind that regardless of which option is chosen, the term will still need to be activated in order for the registration to be available to select.


Students | Do your student accounts also need to be activated?

Sections | Non-enrolled sections, no registration required

Registrations | Activating registrations based on section

Registrations | Override registration dates

Sections | Day Passes

Registrations | Continue importing past registrations