TracCloudGuideBasicsPayroll

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Getting Started / Basics

• TracCloud Terminology

• Training Resources

• Creating Course Lists

• Schedule Management

• Recording Visits

• Non-enrolled Courses

• TracCloud Dashboard

Tracking Staff Payroll in TracCloud
TracCloud allows you to track the hours of your staff/consultants, and then report on that data later, including your fund and pay rate values.

1. Pay Codes

The first step towards utilizing TracCloud's payroll features is setting up Pay Codes. Each consultant can be assigned to one Pay Code, we will then be utilizing these Pay Code values to determine Pay Rates in our Work Types.

Other > Other Options > Preferences > Pay Codes. This is only accessible to SysAdmin accounts. File:2709632.png

2. Pay Basis

This setting determines how we're tracking work hours. Each Profile can be set to use a different Pay Basis.
Schedule will calculate work hours based on the consultant's scheduled availabilities and appointments.
Consultant Work Time will calculate work hours based on the actual time the consultant logs in and out for work visits.
Visits will calculate work hours based on the actual time the consultant is meeting with any logged-in student.

Other > Other Options > Profiles > [Your Profile] > Prefs > Pay Basis. File:2135910.png

If you're utilizing Consultant Work Time as your Pay Basis, you may prefer to have the consultant login button visible on kiosks. To enable this, check Show Consultant Login Button in your Log In/Out prefs.

Other > Other Options > Profiles > [Your Profile] > Prefs > Log In/Out. File:1939821.png

In the same menu, and again relevant for those using Consultant Work Time, you have Only show Consultants that are logged in to Work during KIOSK visit login. If enabled, this will filter down the list of available consultants when students are logging in to only those who are logged in for work. This is primarily utilized for Drop-in-focused environments.

Other > Other Options > Profiles > [Your Profile] > Prefs > Log In/Out. File:7588159.png

3. Work Types

Next up is Work Types, this is what determines consultant pay rates. Pay Rates are assigned based on what's

File:9158623.png

To create new Work Type, click the Hamburger icon (File:Hamburger.png) and select New Work Type. This will bring you to the following screen.

File:5994383.png

  • Active From & Active To
This work type applies to your Pay Basis within this date range.

3. Tutor Pay Codes

5. Work Reasons

6. Work Visits

7. Payroll Reports

8. Group/Profile Prefs
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