TracCloud Report: Students Visits Summary: Difference between revisions
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<big><b>Students Visits Summary</big></b> | <big><b>Students Visits Summary</big></b><br> | ||
This report provides a list of all students who have visited based on your chosen search criteria, along with their total visits and total hours. | This report provides a list of all students who have visited based on your chosen search criteria, along with their total visits and total hours. | ||
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Latest revision as of 16:21, 18 November 2024
Students
• Student Search Availabilities
• Students Visits/Appointments by ??
• Students and Appointment Status Crosstab
• Students by Appointment Status
Students Visits Summary
This report provides a list of all students who have visited based on your chosen search criteria, along with their total visits and total hours.
- Centers
- Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected.
- Time Frame
- The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.
- Show Totals Bar Chart
- Adds a visual bar chart of totals to your report data.
- Include Students without Visits
- By default, this report will only include students with visits. You can change this preference to also include active students without visits, or go further and include all students without visits.
- Include Totals by Appointment Type
- Enabling this checkbox adds additional columns to the report results displaying the total visits that were linked to group appointments, 1-on-1 appointments, and drop-ins (no linked appointments).
- Time Format
- This determines the format of duration, a 90-minute session could display as 1.50, 01:30:00, or 01:30.
- Decimal Accuracy
- This determines the decimal accuracy of duration data. Defaults to 2, showing a 1-hour session as "1.00".
- In-Person/Online
- Filter the data in this report to only include In-Person or Online records. Defaults to All.
- Secondary Sorting
- Select the secondary field that data will be sorted/grouped by. With a field selected, multiple rows can display visits at once. Use Hide Student Name Repeats to hide the student's name on those rows if preferred.
- Additional Search
- Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
blankornull as a keyword to find records where the field is blank (Reason: blankornull)
Multiple fields can be added to further narrow down your results.
- Filter your results by a selected field.
- Additional fields to show
- This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.
- Output format
- Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.
- Deliver to
- Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).
- FTE (Full-Time Equivalent)
- These settings allow you to filter results to only students who have visited for X number of hours/visits for a specific Reason.
- Required Hours
- These settings allow you to filter students based on their required hours value. This can be combined with the FTE search options above.
HTML
CSV
