From Redrock Wiki

Students Visits Summary This report provides a list of all students who have visited based on your chosen search criteria, along with their total visits and total hours.


  • Centers
Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected.

  • Time Frame
The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.

  • Show Totals Bar Chart
Adds a visual bar chart of totals to your report data.

  • Include Students without Visits
Include all students in report results, even if they don't have any visit records.

  • Include Totals by Appointment Type
Enabling this checkbox adds additional columns to the report results displaying the total visits that were linked to group appointments, 1-on-1 appointments, and drop-ins (no linked appointments).

  • Time Format
This determines the format of duration, a 90-minute session could display as 1.50, 01:30:00, or 01:30.

  • Decimal Accuracy
This determines the decimal accuracy of duration data. Defaults to 2, showing a 1-hour session as "1.00".

  • In-Person/Online
Filter the data in this report to only include In-Person or Online records. Defaults to All.

  • Secondary Sorting
Select the secondary field that data will be sorted/grouped by. With a field selected, multiple rows can display visits at once. Use Hide Student Name Repeats to hide the student's name on those rows if preferred.

  • Additional Search
Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
Multiple fields can be added to further narrow down your results.

  • Additional fields to show
This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.

  • Output format
Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.

  • Deliver to
Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (;

  • FTE (Full-Time Equivalent)
These settings allow you to filter results to only students who have visited for X number of hours/visits for a specific Reason.
  • Required Hours
These settings allow you to filter students based on their required hours value. This can be combined with the FTE search options above.