TracCloudReportsStudents06

From Redrock Wiki

Visits by ??

This report lists visits that meet the search criteria specified. Similar to Students Visits/Appointments by ?? in terms of configuration.

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  • Centers
Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected.


  • Time Frame
The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.


  • Show Work Visits
Include consultant work visits in report results.


  • Show Summary
Only show data totals, excluding details of individual records.


  • Show online locations specifically
If unchecked, the 'Location' for online Appts/Visits will be displayed as simply 'Online.' If this option is checked, it will display the specific online location (e.g., 'https://zoom.us/123456789').


  • Show Totals Bar Chart
Adds a visual bar chart of totals to your report data.


  • Include Totals by Appointment Type
Enabling this checkbox adds additional columns to the report results displaying the total visits that were linked to group appointments, 1-on-1 appointments, and drop-ins (no linked appointments).


  • Time Format
This determines the format of duration, a 90-minute session could display as 1.50, 01:30:00, or 01:30.


  • Decimal Accuracy
This determines the decimal accuracy of duration data. Defaults to 2, showing a 1-hour session as "1.00".


  • In-Person/Online
Filter the data in this report to only include In-Person or Online records. Defaults to All.


  • Group by
Group records by the selected field. Some reports allow you to add secondary and tertiary groupings as well.


  • Search Group
Filter results based on your search in this group. For example, if you're grouping by Student Major, you can put 'Mathematics' in this field to only show students assigned to that Major.


  • Additional Search
Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
Multiple fields can be added to further narrow down your results.


  • Additional fields to show
This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.


  • Output format
Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.


  • Deliver to
Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).



  • FTE (Full-Time Equivalent)
These settings allow you to filter results to only students who have visited for X number of hours/visits for a specific Reason. Use a specific number, or use +/- to search for x or more visits or x or fewer visits respectively. E.g., "5-" is is 5 or fewer visits.

HTML
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CSV
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