TracCloudGuideGlobalAdminDocs

Contents

Basics

Listings

Profile Prefs

Global Prefs

Tech Docs

Modules

Global Preferences

• System Preferences

• Search Availability Options

• General KIOSK Login Options

• Terms

• Student Entry Choices

• Student Photo Files

• Dashboard Charts

• Campus IP Address Blocks

• Student Lists & Watch Lists

• Document Types

• Task Types

• Email Templates

• Public / Admin Docs

• Skills / Accommodations

• Notification Types

• Welcome Messages

• Prospective Student Settings

• Confirm Bio

• Reports Management

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• Announcements

• Custom Fields

• Grade Groups & Assignments

• Tracking Staff Payroll

• Work Plans

• Workshops

Public / Admin Documents

This allows you to upload and share documents with other SysAdmins, and even upload public documents accessible by anyone. This utility can be found in Other > Other Options > Preferences > Public / Admin Documents.

• Admin Docs

Documents uploaded here are only visible to SysAdmin level accounts, accessed through the same Global Preferences menu.

• Public Docs

These documents on the other hand can be shared with other accounts. To share a document, upload and open the file, and copy the link in your browser. This link can be opened by anyone, even those without an account in the Trac System.

• Temp Import Dir

This folder shows the internal import folder of TracCloud. This is typically used to retrieve a copy of your import files.

• New Folder

This allows you to create sub-directories in Admin or Public docs to better organize your uploaded files.

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After uploading a file, you can click the Hamburger icon () to view the following options.

• Delete will delete the file.

• Rename allows you to rename the file.

• Duplicate makes a copy of the file in the same directory.

• Open will open the file in a new tab. The URL you're taken to is sharable if the file is in your Pubic Docs folder.

• Download will download the file in your browser.

• Copy Link will copy a link to download the file. Useful for embedding or linking to this file from elsewhere in TracCloud.

• Move To... allows you to move this file into a folder.