Activating Sections for a New Term

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    The legacy Trac 4.0 version of TutorTrac/AdvisorTrac/FitnessTrac is no longer receiving updates and will be end-of-life in 2025. Click here to schedule a TracCloud demo or reach out to sales@go-redrock.com for migration pricing or contract details.



New, easy to use interface
TracCloud features a modern, easy to use, and mobile-friendly interface, allowing you to easily find and manage your data as you need. Students, staff, and faculty will have a much easier time navigating through the system and accessing the data they need. The new dashboard offers many easy to access widgets to view and manage your data.

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New Features
Export almost any report into Excel. Static and dynamic QR codes for touchless-kiosk environments. Unlimited custom data fields in student records, visits, appointments, and more. Customizable views of listing pages. Student timelines. Twig and HTML-supported emails and system messages. Customizable log listing and kiosk views. Center descriptions. New reports. Student success plans as a new module, along with work plans for staff. The full list of changes couldn't fit in this article, and more is being added all the time. Relating to the schedule specifically, you'll find a new appointments listing, availability badges, custom search appointment links and QR codes, unlimited customizable max appointment rules, asynchronous appointment support, and more.

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Customizable
With Twig support, you can personalize system messages, upcoming appointment lists, emails, and more based on the users who are viewing/receiving them. From simple changes like greeting the user by name to completely changing an email based on if the related appointment was in-person or online, in a certain center, for a certain reason, even if a certain custom field in the student's profile has a specific value. This extends to the log listing and kiosks as well, where you can add or remove fields, rearrange the data that's displayed, and add custom formatting with HTML and Twig.

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Faster
Rewritten from the ground up hosted on AWS, using a MySQL database, TracCloud is faster in every way. This performance increase compared to Trac 4.0 can be noticed throughout the entire system, with reports being especially improved. Even the biggest reports in TracCloud load within a few seconds.

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Migrate Existing Data
Migrate your existing data from Trac 4.0, allowing you to pick up right where you left off. We'll work with you to plan out your migration, coordinating with your IT, and training your system administrators to get you started in TracCloud.

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Click here to schedule a TracCloud demo!


Activating Sections for a New Term
When the import is complete, the next step is to activate the new courses for the updated term.

From the sections list in your center profile, type the new Term code in the “Term” field. The Section Listing will now display all sections in your new term.

Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Sections
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The sections must first be activated globally for the Profile in order to be an available option for visits and appointments. The checkbox on the left column determines whether the course is active or inactive for ALL Subcenters.


Click the checkbox in the left-hand column to activate the sections or uncheck the checkbox to deactivate the sections individually. To activate/deactivate all at once click the List Options and select Activate/Deactivate these.


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After the sections are activated for the Profile, choose a center from the Subcenter Options menu.


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Click the checkbox in the middle of the listing to activate the section for this center, or to activate all at once click the Subcenter Options and select Add these to [Your Center].


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The section is now an option for visits and appointments in this center.