Activating Sections

The legacy Trac 4.0 version of TutorTrac/AdvisorTrac/FitnessTrac is no longer receiving updates and will be end-of-life in 2025. Click here to schedule a TracCloud demo or reach out to sales@go-redrock.com for migration pricing or contract details.

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New, easy to use interface
TracCloud features a modern, easy to use, and mobile-friendly interface, allowing you to easily find and manage your data as you need. Students, staff, and faculty will have a much easier time navigating through the system and accessing the data they need. The new dashboard offers many easy to access widgets to view and manage your data.

New Features
Export almost any report into Excel. Static and dynamic QR codes for touchless-kiosk environments. Unlimited custom data fields in student records, visits, appointments, and more. Customizable views of listing pages. Student timelines. Twig and HTML-supported emails and system messages. Customizable log listing and kiosk views. Center descriptions. New reports. Student success plans as a new module, along with work plans for staff. The full list of changes couldn't fit in this article, and more is being added all the time. Relating to the schedule specifically, you'll find a new appointments listing, availability badges, custom search appointment links and QR codes, unlimited customizable max appointment rules, asynchronous appointment support, and more.

Customizable
With Twig support, you can personalize system messages, upcoming appointment lists, emails, and more based on the users who are viewing/receiving them. From simple changes like greeting the user by name to completely changing an email based on if the related appointment was in-person or online, in a certain center, for a certain reason, even if a certain custom field in the student's profile has a specific value. This extends to the log listing and kiosks as well, where you can add or remove fields, rearrange the data that's displayed, and add custom formatting with HTML and Twig.

Faster
Rewritten from the ground up hosted on AWS, using a MySQL database, TracCloud is faster in every way. This performance increase compared to Trac 4.0 can be noticed throughout the entire system, with reports being especially improved. Even the biggest reports in TracCloud load within a few seconds.

Migrate Existing Data
Migrate your existing data from Trac 4.0, allowing you to pick up right where you left off. We'll work with you to plan out your migration, coordinating with your IT, and training your system administrators to get you started in TracCloud.

Click here to schedule a TracCloud demo!

User Manual Contents

• Introduction

• SysAdmin Preferences

• Center Profile Prefs

• Group Settings

• Sections

• Non-enrolled Courses

• Activating Sections

• Changing Semesters

• New Term Activations

• Consultant Section Specialties

• Reasons

• Consultants

• Student Records

• Availabilities

• Appointment Scheduling

• Visits

• Resources

• List Management

• Kiosk

• Customize My Trac

Activating Sections

Once your section/course information has been entered (either manually or via the import process), your will need to activate Sections for your Subcenters. Or in other words, we will need to indicate which courses will be available in which Subcenters. For this example, we will be activating courses for our Writing Center. First, let’s navigate to our Center Profile – Sections Tab. Here we will click on the SubCenter Options dropdown menu, and select the Writing Center.

Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Sections

The system will then notify the User that the Writing Center has been chosen.

Now that we’ve selected our Subcenter, we need to perform a search to find the courses we want to activate for the Subcenter in selection. For this example, we will be looking for English courses that we want to activate for our Writing Center. Type “ENG@” in the Search Field to the left of the New button. The wildcard “@” symbol will modify the search to include any courses that BEGIN with “ENG”, i.e. ENG101, ENG 202 etc…

The system then locates 143 sections that begin with “ENG” out of 1681 total sections. In order to activate these courses for the Writing Center, we have the option of checking each Center checkbox (underneath the Subcenter Options column) individually.

On the other hand, if we would like to activate ALL courses found in our Search, we can click Subcenter options > Add these to Writing Center. This will proceed to add ALL courses located through our Search (143 sections found) to the Subcenter in selection – the Writing Center.

Let’s say, for example, we would like to activate ALL courses EXCEPT English courses for our Testing Center. In this situation, we would follow the same procedure. We would first select the Testing Center from Subcenter Options. Make sure that the total numbers of sections are listed (for this example, 1681 sections found). If this is not the case, you may need to click List Options > List All, and repeat your Subcenter selection through Subcenter Options.

The system will then notify us of our Subcenter Selection. Now, because we want to activate ALL courses (except English), click on Subcenter Options and select Add These to Testing Center. This will add ALL courses to our Testing Center.

Now, since we’ve activated ALL courses, we need to remove ALL English courses from our Subcenter Assignment (Testing Center). We at this point repeat the exact same search for “ENG@” courses and find the 143 English sections found in our previous example.

To do this, click on Subcenter Options and select Remove these from Writing Center.

Activating Sections

From Redrock Wiki

User Manual Contents