TracCloudGuideProfilePrefsLogEtc: Difference between revisions

Log Listing Message, KIOSK Notices, and Custom KIOSKs

This portion of your preferences contains additional options relating to the Log Listing, KIOSKs, and more.

Notices

A notice can be configured to display on KIOSKs and the Log Listing page. This message can display information that may be useful to staff and students who are trying to login. This message also supports HTML, so you can use bold or italics tags to adjust the visibility of your message.

Here’s an example of a message we can include.

Which displays as:

Kiosk Login Welcome / Goodbye Messages

These are custom, Twig & HTML-supported messages that can be displayed during the login/logout process on the KIOSK or Log Listing. This allows you to display information to the student while they’re logging in, maybe their upcoming appointment information or contact info for the consultant, this is up to you. For more information on Twig, take a look at our dedicated Twig article.

Before these messages can be saved, you will need to select the “Preview” button. This will show you how your message will be displayed using a recent appointment/visit as an example. If there are any errors, you will be notified so you can correct them before saving.

Here’s an example of how the Welcome/Goodbye messages can display:

Auto Terminate Visits Longer Than:

If students forget to log out, an automatic process that runs overnight can end these visits and set them to a predetermined duration. For example, any student who is still logged in by 1am probably isn’t actually in the center anymore, so let’s go ahead and end their visit and set it to 60 minutes instead.
File:6k575h46j43j43j3.png

Auto terminate visits longer than (minutes)

This process will only affect visits that are longer than this duration.

Auto set visits time to (minutes)

This is the duration the above visits will be set to. For example, if you typically hold 1-hour appointments, you may want to set this to 60. Alternatively, if you plan on going back and correcting these visits with accurate times, you can set the visits to something like 5 hours. That way the visit has been concluded, but the records stand out and can be easily found and corrected later.

Time for Nightly Termination

This is the specific time the process runs each day, typically set to 9pm or later.

Send Email Notification to Student / Center Admin

Toggling these options will send an email to the student and/or center admin letting them know that the student wasn’t logged out.

Other Log In/Out Preferences

File:8293722.png

KIOSK Enter ID label

Changes the text shown on the Log Listing/Kiosk “Enter ID” box.

Log out of this profile when student logs in to another profile

When a student logs into Profile 1, then logs into Profile 2, their visit in Profile 1 will be automatically concluded.

Warn user if visit time is less than (minutes) & Warning message to display

If enabled, the staff member logging a student out of a visit that hasn’t lasted the specified amount of time will receive a notice as seen in the screenshot below. This message also supports Twig tags for displaying student data (see our dedicated Twig article), and can be previewed with the “Preview” button so you know what your changes will look like.

Obscure student ID (***) on login

If enabled, IDs entered on the log listing will be obscured.

Auto lock visits older than (days)

This preference allows you to prevent visit records from being edited after a specified period of time. This applies to all user groups modifying visits in this profile, regardless of permissions.

Custom KIOSK Options

Custom kiosks can be configured for specific visit scenarios. If all students logging into a certain center are visiting for a specific reason, you can assign the Kiosk to the reason instead of each individual student visit. The same applies to Consultant and Location.
File:2139770.png

These custom kiosks can be accessed from the same menu as your standard center kiosks. They will appear in the bottom half of the list, separated by a horizontal line. The only visual difference within the kiosk is that any fields preselected in the custom kiosk menu won’t show up during student logins, as the visits will already be assigned to that Center/Reason/Consultant/Location.
Allow Only Custom KIOSKs for Logging disables the preset center kiosk options that you would see by default.

@@ Line 50: / Line 50: @@
 ==Other Log In/Out Preferences==
-[[File:65k6l7gh.png|800px]]
+[[File:8293722.png|800px]]
 <br><br>
 * <b>KIOSK Enter ID label</b>
@@ Line 66: / Line 66: @@
 ::If enabled, IDs entered on the log listing will be obscured.
 ::[[File:354j6h4g4g5.png|250px]]
-* <b>Allow creation when ID not found</b>
-::If enabled, the “No student found” prompt on the log listing will allow staff to create a new student record right away.
-::[[File:5j5k5k5k5j5h65.png|500px]]
 * <b>Auto lock visits older than (days)</b>

TracCloudGuideProfilePrefsLogEtc: Difference between revisions

From Redrock Wiki

Revision as of 11:44, 24 August 2021

Profile Preferences

Prefs

Notices

Kiosk Login Welcome / Goodbye Messages

Auto Terminate Visits Longer Than:

Other Log In/Out Preferences

Custom KIOSK Options