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TracCloud Technical Documentation

• Contents
• Mail Server
• Data Import
• Data Export
• Single Sign-on
• Custom URL
• Barcode Scanners
• Migration from 4.0
• Training Resources

Barcode Scanners in TracCloud

Barcode Scanners and Magnetic Strip Reads can be utilized in Trac Cloud to allow students to scan their Barcode, ID, etc to login for their visit. This article goes over some common barcode scanner examples, your barcode scanner may or may not match the formatted described below.

If it doesn’t match, or you simply aren’t 100% sure, reach out and we’d be happy to assist.

What scanners are compatible with TracCloud?
Scanners are input devices, just like keyboards. Any scanner should work fine, but may require some editing to convert the data into something usable.

Program your card scanner to modify the scanned ID
It may be easier to convert IDs on the scanner side of this process rather than TracCloud. If this option is available and the end result matches what is found in student barcode fields, then no changes are needed in TracCloud.

Program TracCloud to modify the scanned ID
If reprogramming the scanner isn’t an option or you would rather leave it as-is, you can have TracCloud handle the conversion for you.
Other > Other Options > Preferences > General KIOSK Login Options7k6k67kl56k56kj56jk.png

  • Barcode Detection Formula
If the format of the entered text matches this formula, the Barcode Adjust logic will be used. The asterisk is a wildcard, so in the example above, we’re saying “if the value entered on the log listing starts with a semi-colon and ends with a question mark, it’s a barcode scan, and we should apply the Barcode Adjust script.”
  • Barcode Adjust
Transforms the text from the barcode scanner into something that matches the student barcode fields.
  • KIOSK No student found message
The message displayed when a student isn’t found.

Configuring your Barcode Scanner

Start by scanning a student’s ID into a document on your computer. This will show you what the formatting of the ID will be, then you can start deciding what adjustments need to be made.

For the examples below, the student’s ID is 1931.

Barcode Scanner Contents Barcode Detection Formula Barcode Adjust
ABCDEF1931 {#scan#}='ABCDEF*' {#WORD:{#scan#}:2:'ABCDEF'#}

In this example, we want to remove a static string of characters from the left side.

The Detection Formula recognized a barcode scan because it starts with the string of characters we want to remove. The Adjust script says “Get the second word in the string, delimited by “ABCDEF.” The result is “ABCDEF1931” turning into just “1931.”

;1931000000? {#scan#}=';*?' {#SUBSTR:{#scan#}:1:4#}

In this scan, we’re unable to use any character as a delimiter, so we need to count out the characters we actually need with a Substring script.

The Adjust script is taking the scan, starting at character 1 and taking the following 4 characters. This is 0-based, so “0” would be the semicolon in the example scan.

;ROBERTCENTER000001931? {#scan#}=';*?' {#trim:{#WORD:{#scan#}:2:'CENTER'#}:'?'#}

There are several factors to consider for this example, so we'll combine our Trim and Word functions to grab what we need. The Adjust script is taking the scan, getting the second half delimited by the word "Center" and the Trim function is cutting out the last question mark. We're left with 000001931, a valid ID.

1931 N/A N/A

No changes needed.