From Redrock Wiki

    The legacy Trac 4.0 version of TutorTrac/AdvisorTrac/FitnessTrac is no longer receiving updates and will be end-of-life in 2025. Click here to schedule a TracCloud demo or reach out to for migration pricing or contract details.

New, easy to use interface
TracCloud features a modern, easy to use, and mobile-friendly interface, allowing you to easily find and manage your data as you need. Students, staff, and faculty will have a much easier time navigating through the system and accessing the data they need. The new dashboard offers many easy to access widgets to view and manage your data.


New Features
Export almost any report into Excel. Static and dynamic QR codes for touchless-kiosk environments. Unlimited custom data fields in student records, visits, appointments, and more. Customizable views of listing pages. Student timelines. Twig and HTML-supported emails and system messages. Customizable log listing and kiosk views. Center descriptions. New reports. Student success plans as a new module, along with work plans for staff. The full list of changes couldn't fit in this article, and more is being added all the time. Relating to the schedule specifically, you'll find a new appointments listing, availability badges, custom search appointment links and QR codes, unlimited customizable max appointment rules, asynchronous appointment support, and more.


With Twig support, you can personalize system messages, upcoming appointment lists, emails, and more based on the users who are viewing/receiving them. From simple changes like greeting the user by name to completely changing an email based on if the related appointment was in-person or online, in a certain center, for a certain reason, even if a certain custom field in the student's profile has a specific value. This extends to the log listing and kiosks as well, where you can add or remove fields, rearrange the data that's displayed, and add custom formatting with HTML and Twig.


Rewritten from the ground up hosted on AWS, using a MySQL database, TracCloud is faster in every way. This performance increase compared to Trac 4.0 can be noticed throughout the entire system, with reports being especially improved. Even the biggest reports in TracCloud load within a few seconds.


Migrate Existing Data
Migrate your existing data from Trac 4.0, allowing you to pick up right where you left off. We'll work with you to plan out your migration, coordinating with your IT, and training your system administrators to get you started in TracCloud.


Click here to schedule a TracCloud demo!

Student Listing Quick Reports
When it comes to reporting on student data, we want it to be as quick as possible. There are a handful of reports we can run straight from the Students Listing page. We can run these quick reports on the entire population of students, a specific list, or even search for a specific student to get any of the data that we will discuss below.

Luckily, not every report has to be done by narrowing down fields in the report chooser.

In your Trac System, go to the Trac Navigation > Search Glass > Students.


On the students list, you'll see a button labeled "reports". Click on that, and a drop-down menu will appear. Hover your mouse over "List Reports..." to view the available quick reports. Each of these will provide you with a quick report containing the relevant piece of student data.


This List

This will give you a fullscreen view of the students listing page, with the same information.



This will give you the addresses of the students, along with their phone numbers.



This will give you the two phone numbers of the students. "Phone" is Home Phone, "Phone 2" is Mobile Phone.



This will allow you to run a report for the students that have a birthday for that month.



This will allow you to quickly grab a report of the students' email addresses.


Overall GPA

This gives you the overall GPA of the listed students.


Visit Summery

This will allow you to get the total visits, minutes, missed and cancelled appointments for a specific date range.


Photo Listing

If you are importing student photos into the Trac System, “Photo Listing” is an easy way to tie that name and ID number to the actual image of the student.


Export Names & ID’s

This one does exactly what it says on the tin.


Snapshot Listing

This is basically a smaller version of our Usage Snapshot report, allowing you to select the fields you'd like to include.


More Questions?
We hope that you found this article helpful, and as always if you have any questions about this or any other features, please feel free to let us know by emailing or by submitting a ticket.
Thank you for your continued support!