TracCloud: Workshops
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Workshops
Workshops can be created and managed by going to Other > Other Options > Workshops. Access to manage workshops can be provided by going to Other > Other Options > Groups > [The group you want to update] > Admin / Modules > Add 'Workshops' under 'Table Access' > Save.
To create a new workshop, click the hamburger menu > New Workshop.
Todo: tab 2:
Todo: tab 3:
Todo: Emails (transclude from TracCloud: Emails)
Workshops
Placeholder
- Workshop Name
- Choose the name of your workshop, which will appear in the workshops listing and can be referenced with Twig in workshop emails.
- Choose the name of your workshop, which will appear in the workshops listing and can be referenced with Twig in workshop emails.
- Instructor Name
- Subject, Course, Section
- Choose the subject, course, and section for this workshop. Similar to batch visits, you can be less specific (just subject, or just subject + course) and TracCloud will attempt to find a matching registration from the student's account for the resulting visit.
- Choose the subject, course, and section for this workshop. Similar to batch visits, you can be less specific (just subject, or just subject + course) and TracCloud will attempt to find a matching registration from the student's account for the resulting visit.
Workshop emails are sent when a student is added to a workshop, removed from a workshop (canceled), and as a reminder the night before or morning of the workshop taking place. These emails can be edited in Other > Other Options > Profiles > [Your profile] > Prefs > Emails > Workshops.
- Workshop enrollment confirmation email subject
- This email sends when a student is enrolled in a workshop. Enter the subject line of the email here, supports Twig just like the body below.
- This email sends when a student is enrolled in a workshop. Enter the subject line of the email here, supports Twig just like the body below.
- Workshop confirmation email
- The body of the workshop enrollment confirmation.
- The body of the workshop enrollment confirmation.
- Workshop enrollment confirmation SMS Msg
- A separate message to be sent to the student's phone. Requires TextAlerts module.
- A separate message to be sent to the student's phone. Requires TextAlerts module.
- CC the Profile on workshop enrollment confirmation emails
- This option will send a copy of this email to your Profile email address if available.
- This option will send a copy of this email to your Profile email address if available.
- Workshop enrollment cancellation subject
- This email is sent upon a student's enrollment in a workshop being canceled, supports Twig just like the body below.
- This email is sent upon a student's enrollment in a workshop being canceled, supports Twig just like the body below.
- Workshop cancellation email
- The body of the workshop enrollment cancellation.
- The body of the workshop enrollment cancellation.
- Workshop enrollment cancellation SMS Msg
- A separate message to be sent to the student's phone. Requires TextAlerts module.
- A separate message to be sent to the student's phone. Requires TextAlerts module.
- CC the Profile on workshop enrollment cancellation emails
- This option will send a copy of this email to your Profile email address if available.
- This option will send a copy of this email to your Profile email address if available.
- Send Workshop Reminder emails
- You can optionally send a reminder the day before or the morning of a workshop taking place to the student's email address and/or phone number. A specific time must be chosen for this email to send.
- You can optionally send a reminder the day before or the morning of a workshop taking place to the student's email address and/or phone number. A specific time must be chosen for this email to send.
- Upcoming workshop reminder email subject
- The subject like of the workshop reminder email, supports Twig just like the body below.
- The subject like of the workshop reminder email, supports Twig just like the body below.
- Upcoming workshop reminder email
- The body of the workshop reminder email.
- The body of the workshop reminder email.
- Upcoming workshop reminder SMS Msg
- A separate message to be sent to the student's phone. Requires TextAlerts module.
- A separate message to be sent to the student's phone. Requires TextAlerts module.
- CC the Profile on upcoming workshop reminder emails
- This option will send a copy of this email to your Profile email address if available.
Reports
There are three Workshop reports available in TracCloud. Access to these reports can be provided by going to Other > Other Options > Groups > [The group you want to update] > Admin / Modules > Report Access, then add the reports below as needed.
This report will show you the total workshop attendance for each student in each workshop, as well as overall totals for both records.
- Centers
- Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected.
- Time Frame
- The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.
- Sort by
- Choose how the selected data is sorted.
- Show Totals Bar Chart
- Adds a visual bar chart of totals to your report data.
- Workshop
- Only show results for the specific workshop, by name.
- Instructor
- Search by the linked faculty/instructor.
- Subject/Course/Section
- Only show results for the specific Subject, Course, or Section.
- Reason
- Only show results for the specific Reason.
- Reason Category
- Only show results for the specific Reason Category.
- Assignment
- Search by the linked assignment.
- Student List
- Search for the name of the student list you want to filter by.
- Additional fields to show
- This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.
- Output format
- Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.
- Deliver to
- Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).
HTML
CSV
This report will display details about workshops in the date range selected, including their name, linked center, date, time, total enrolled and attended, as well as the attendance rate.
- Centers
- Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected.
- Time Frame
- The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.
- Sort by
- Choose how the selected data is sorted.
- Workshop
- Only show results for the specific workshop, by name.
- Instructor
- Search by the linked faculty/instructor.
- Subject/Course/Section
- Only show results for the specific Subject, Course, or Section.
- Reason
- Only show results for the specific Reason.
- Reason Category
- Only show results for the specific Reason Category.
- Assignment
- Search by the linked assignment.
- Student List
- Search for the name of the student list you want to filter by.
- Additional fields to show
- This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.
- Output format
- Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.
- Deliver to
- Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).
HTML
CSV
This report will display a list of students enrolled in your chosen workshop, along with when they enrolled, whether or not they attended, and total attendance details for the workshop overall.
- Workshop
- Only show results for the specific workshop, by name.
- Additional fields to show
- This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.
- Output format
- Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.
- Deliver to
- Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).
HTML
CSV
