TracCloudGuideListingsRegistrations

Contents

Basics

Listings

Profile Prefs

Global Prefs

Tech Docs

Modules

Listings

• Students

• Attendance

• Appointments

• Availability Blocks

• Courses

• Course Lists

• Documents

• Faculty

• Outstanding Appt Requests

• Referrals (SAGE)

• Registrations

• Sections

• Staff

• Terms & Conditions

• Work Types

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• Custom Views

• Selection Tool

• Saved Searches

• Search Symbols

Registrations Listing
A Registration is the link between a Student and a Section. If a student is enrolled in a Section, they have a Registration for that Section. A list of all Registrations can be found by going to Other > Listings > Registrations.

Using the Search Bar on this screen, we can easily perform quick searches to find specific Registrations. Right-clicking in the search bar (shown below) will provide a list of available Registration fields to search by, click any of these to auto-fill the search bar. For more information on the Assignment Grid specifically, click here.

Example Searches:

• Find a Registration by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but it works well as an example.

Students.ID=1931

• ...or by Subject.

CHEM300

• Search multiple fields at once, separate your searches by a space.

Students.ID=1931 Terms.TermCode=2022SU

• When performing multiple searches where at least one field contains a space, make sure to surround the contents you're searching for with quotation marks.

Terms.TermCode="Summer 2022" Courses.SubjectCourse=CHEM300

• Search in Custom Fields. It's recommended to use the right-click menu to select these, as it will always auto-fill the correct field name.

#sql:MidTermGrades#=B

• Fields that expect a True or False value can be search with 1 or 0. The search below would show you all inactive registrations.

Registrations.Inactive=1

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Clicking on an individual enrollment opens the Registration Entry page in the screenshot below. This allows you to review and modify registration records as needed.

Most fields visible here are self-explanatory, with the few that may require some additional clarification listed below.

Status

This is a separate status field that you can import from your student information system (e.g., Dropped, Withdrawn). Depending on your import configuration, this can automatically deactivate the registration record if a certain status is entered.

Override Activation Date

If you are importing individual registration dates, checking this box allows you to manually enter a date range for this registration that will not be overwritten by the import process.

Time Trac Info

This field shows you the linked student's total visits and time for this enrollment.

Assignments tab

Ties into the Grade Groups and Assignments feature, click here for more information.

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Hamburger Menu

Every listing page in the Trac System features a hamburger menu with utilities to search for or interact with your list of records. Some of these options are specific to a certain listing/record-type, others are shared. The following list includes definitions for the hamburger menu options available on this listing, and how they can be utilized.

• List All

This option will show all records on the current listing. Some listings have an additional toggle for only showing "Active" records, such as Students and Registrations, which will still override a "List All" search if checked.

• Power Search

This option provides a simple but powerful search utility to find the records you need. String together multiple searches, adding or removing results for each. Use Search Symbols to include ranges of data, and Save Searches for later use if needed. The search term 'blankornull' can be used to find all records with a value of nothing ("") or null ().

• Saved Searches

See Saved Searches for more information.

• Find on Course List

This allows you to filter the list of registrations by a course list.

• Change Field Values

This utility allows you to make modifications in to your records in bulk. Similar to the Merge Duplicates utility, we highly recommend coordinating with Redrock Support directly on this setting.

• Show these <records>

This utility takes your selection of records, finds the related records, and takes you to that listing with the resulting records. For example, on the Registration listing, you can "Show these Students" to display the student records for the registrations that you were viewing.

• Selected...

The Selection Tool offers several options to filter and manage your records. More information on this feature can be found in its own dedicated article here.

• Views

See Views for more information.

• Recalc These Grades

See Grade Groups and Assignments for more information.

• Export CSV

Export current listing contents to a CSV file.

• Print

Allows you to print the contents of the current listing, by extension this also allows you to export the current list as a PDF file.

• New <Record>

Allows you to create a new record based on your selected listing.