TracCloud Report: Heatmap Generator

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Contents

Management

Payroll

Registrations

Scheduling

Security

Students

Other

Career Center

• Jobs by ??

Q2 Tables

• Q2 Visits by ??

Retention

• Custom Form Responses

• Custom Form Summary

• Custom Form Snapshot

SAGE

• Faculty Referral Activity

• Referrals by Student and Appointments/Visits

• SAGE Referral Snapshot

• SAGE Referrals by ??

SurveyTrac

• Survey Response Rate Comparison

• Survey Responses

• Survey Snapshot

• Unanswered Staff/Faculty Surveys

Success Plans

• Success Plans

Work Plans

• Work Plans

Workshops

• Students Workshops Attendance

• Workshops Overview

• Workshops Roster

Heatmap Generator

Placeholder description: The Custom Form Responses report found in the Retention category allows you to run reports on answers submitted via custom forms. This report lists out each response in the date range chosen, along with any additional columns you opt to include.

• Time Frame

The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.

• Heatmap Presets

Rather than manually selecting fields, you can choose from a list of common presets.

• Tally Field

If you aren't using a preset, choose the field you want to tally. E.g., if you want to count unique visits by X and Y, select Visits.Sequence in this field.

• Criterion

If you aren't using a preset, choose the columns (Criterion 1) and rows (Criterion 2) that you want to tally the above field by.

• Color Scheme

Choose a color for the heatmap.

• Decimal Accuracy

This determines the decimal accuracy of duration data. Defaults to 2, showing a 1-hour session as "1.00".

• Minimum and Maximum Range Value

• Additional Search

Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
blankornull as a keyword to find records where the field is blank (Reason: blankornull)
Multiple fields can be added to further narrow down your results.

• Additional fields to show

This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.

• Output format

Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.

• Deliver to

Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu). Alternatively, "FTP Export" can be chosen to send the report file to your SFTP directory (same location as your import files). If you save a report as a favorite with the FTP Export option chosen, the name of the file will match the name of your favorite report. If automating the FTP report, an email address will be required, but an email will not be sent.

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CSV