TracCloud: Semester Changeover: Difference between revisions
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<big>2. Process Activations</big><br> | <big>2. Process Activations & Process Specialties</big><br> | ||
After activating your new term (and deactivating the old, if applicable), a button will appear in the Terms settings labelled <b>Process Activations</b>. This button will activate registrations for this term and deactivate registrations that are no longer relevant. Click this, then | After activating your new term (and deactivating the old, if applicable), a button will appear in the Terms settings labelled <b>Process Activations</b>. This button will activate registrations for this term and deactivate registrations that are no longer relevant. Click this, then click <b>Process Specialties</b> to update your Course Lists. Specialties can also be updated from the Course List Listing, which has the same effect as the option here. | ||
[[File: | [[File:4963127.png|600px|Screenshot: The Process Activations button.]]<br><br> | ||
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<big>3 | <big>3. Additional Date Fields (Optional)</big><br> | ||
There are a few locations where semester-relevant date fields may exist. Your system may or may not be utilizing these, but here's a list just in case. | There are a few locations where semester-relevant date fields may exist. Your system may or may not be utilizing these, but here's a list just in case. | ||
Revision as of 10:07, 2 December 2022
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Changing Semesters in TracCloudThe process of activating new terms for your upcoming semester in TracCloud is designed to be as straightforward as possible. The steps below outline the process and everything you have to do to prepare and execute a semester changeover. As always, if you run into any trouble, feel free to reach out to us at helpdesk@go-redrock.com. Step 0. Import New Term Data Step 1. Activate Your New Term Make sure Active is checked, and add the Active From and To dates to the relevant fields as well (these are utilized for "This Term" date ranges in reports and scheduling rules). You may also want to deactivate your prior term at this time as well, or you can deactivate it later if preferred. Multiple terms can be active at once. 2. Process Activations & Process Specialties After activating your new term (and deactivating the old, if applicable), a button will appear in the Terms settings labelled Process Activations. This button will activate registrations for this term and deactivate registrations that are no longer relevant. Click this, then click Process Specialties to update your Course Lists. Specialties can also be updated from the Course List Listing, which has the same effect as the option here. 3. Additional Date Fields (Optional)
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