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| | #REDIRECT [[TracCloudGuideBasicsNonEnrolled]] |
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| ==Creating Non-Enrolled Courses in TracCloud==
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| Non-Enrolled courses can be useful in allowing students without registrations (or without a relevant registration) to still receive tutoring assistance when needed. This newsletter will be going over the process of creating one of these non-enrolled courses.
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| <br>
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| ==1. Creating a Course==
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| First, we need to create the course that are section is going to be assigned to. Start by going to <i>Other > Listings > Courses > New Course</i>.<br>
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| [[File:7957490.png|800px]] | |
| <br><br>
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| In the Course Entry window, the <b>Subject</b>, <b>Course</b>, and <b>Title</b> fields are required. In this example, we’ll be calling our non-enrolled course “Other Support.” The remaining fields are optional and will be left blank for our scenario. Save one you’re ready to move on to step 2.<br>
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| [[File:8109767.png|600px]]
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| <br><br>
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| ==2. Creating a Term==
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| Our section will need to be assigned to a term. While we could technically assign it to our currently active term, this may not be ideal, since we would need to create a new section each semester. For a case such as this, let’s create a generic term that we can leave active.
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| <br><br>
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| I’m going to call mine “0,” but terms can be alphanumeric, so you can name your term virtually anything.
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| <br>
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| <i>Other > Other Options > Preferences > Terms > New Term</i>.
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| <br>
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| [[File:4280576.png|800px]]
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| <br><br>
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| ==3. Creating a Section==
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| Next up, we need to create the section that staff and students can select. Go to <i>Other > Listings > Sections > New Section</i>.<br>
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| [[File:4802692.png|600px]]
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| <br><br>
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| Name your section, select the <b>Course</b> and <b>Term</b> that you just created, check the <b>Non-Enrolled</b> box, and save. The other fields are optional.<br>
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| [[File:1570188.png|700px]]
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| <br><br>
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| ==4. Update your Course Lists==
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| Lastly, you’ll need to update your Course Lists to ensure that your course is assigned to your Centers and your Consultants.
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| <i>Other > Listings > Course Lists > [Your Course List]</i>
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| <br>
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| [[File:4557878.png|800px]]
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| <br><br>
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| You’ll also want to select Process Specialties to update your existing Course Lists.<br>
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| [[File:3905269.png|800px]]
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| <br><br>
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| And you’re all set! Students and staff can now select your non-enrolled course when searching for availabilities or creating visits.
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| <br>
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| [[File:6444593.png|800px]]
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| |}
| | This should've been a Basics guide in the first place, redirecting to new location. This change was made on 11/16/2021. |
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