TracCloudGuideGlobalNotifications: Difference between revisions

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<big><b>Notification Types</b></big><br>
<big><b>Notification Types</b></big><br>


Notifications are created when certain events occur. You may also create a notification for any student at any time. Notifications are grouped by their Notification Type. Each Notification Type might have individualized options for how the student may be notified when some event has occurred. For example, you may manually create a Notification for a student that indicates they should see their advisor or consultant the next time they come to the center. This notification may be linked to a Notification Type called "See Advisor" and this Notification Type might have the preference chosen to Send Email which means as soon as the notification is created, an email will be sent to the student.
Notifications can be used to send a reminder or notice to students. These notices can be displayed on the student's dashboard, when they login on a kiosk, or they can be emailed to the student directly. The notification can also request a response from that student, whether that be a simple "Submit" or "Okay" button, or a text entry field for students to write in directly.<br>
 
 
You may create as many notifications for as many students as you need. Each notification will be linked to a notification type. You may also create as many notification types as you need to handle the various ways that you would like to notify the student when something has occurred. Note: you may also send notifications to other persons in your database. For example, a notification may be sent to a consultant when some event has occurred with one of their students. You have full flexibility for configuring notifications and notification types.  
 


You can create as many notification types as you need, and they can be assigned to different permission groups determining who can send what notification.
<hr>
==Creating Notification Types==
==Creating Notification Types==


To create a new type, click the <b>+</b> icon and click on the name of the type to rename it.<br>
To create a new type, click the <b>+</b> icon and click on the name of the type to rename it.<br>
<i>Other > Other Options > Preferences > Notification Types</i><br>


[[File:9008066.png|800px]]
<span style="color:grey"><i>Other > Other Options > Preferences > Notification Types</i><br></span>
 
[[File:5253941.png|900px]]<br><br>


* <b>Kiosk Login Notification</b> means that this notification will appear when the student is logging in via a Kiosk or on the Log Listing.
* <b>Kiosk Login Notification</b> means that this notification will appear when the student is logging in via a Kiosk or on the Log Listing.
::[[File:2497816.png|400px]]
::[[File:9442273.png|500px]]<br><br>


* <b>Email Notification</b> will also send this notification to the student via email.
* <b>Email Notification</b> will also send this notification to the student via email.
::[[File:6842055.png|500px]]


::* <b>Email Template</b> controls the contents of the email sent to the student if Email Notification is enabled.
::* <b>Email Template</b> controls the contents of the email sent to the student if Email Notification is enabled.


* <b>Notification Text</b> determines the title of the notification box ("test" in the above screenshot).
* <b>Notification Text</b> determines the title of the notification box.
 
* <b>Appears on Daily Summary</b>


* <b>Appears on Dashboard</b> means that this Notification will appear on the student's dashboard when they login.
* <b>Appears on Dashboard</b> means that this Notification will appear on the student's dashboard when they login.
::[[File:6338565.png|400px]]
::[[File:7253599.png|500px]]<br><br>


* <b>Confirmation Requested</b> means that the student will be able to select one of your defined choices as a response to the notification.
* <b>Confirmation Requested</b> means that the student will be able to select one of your defined choices as a response to the notification.
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* <b> Send also Text Alert Notification (for students)</b> will send a text notification to the student as well (requires the [https://wiki.go-redrock.com/index.php/TracCloudTA TextAlerts Module]).
* <b> Send also Text Alert Notification (for students)</b> will send a text notification to the student as well (requires the [https://wiki.go-redrock.com/index.php/TracCloudTA TextAlerts Module]).


<hr>
==Allowing your Staff to Create Notifications==
After you've created your notification types, you can decide who can send these notifications. Head over to the permission group you want to adjust, and add your new notification type to the <i>Notification Types</i> section.<br><br>
<span style="color:grey"><i>Other > Other Options > Groups > [The group you want to edit] > Center Access</i><br></span>
[[File:7103544.png|600px]]




Revision as of 13:38, 15 November 2021

Global Preferences

• System Preferences

• Search Availability Options

• General KIOSK Login Options

• Terms

• Student Entry Choices

• Student Photo Files

• Dashboard Charts

• Campus IP Address Blocks

• Student Lists & Watch Lists

• Document Types

• Task Types

• Email Templates

• Public / Admin Docs

• Skills / Accommodations

• Notification Types

• Welcome Messages

• Prospective Student Settings

• Confirm Bio

• Reports Management

• Announcements

• Custom Fields

• Grade Groups & Assignments

• Tracking Staff Payroll

• Work Plans

• Workshops

Notification Types
Notifications can be used to send a reminder or notice to students. These notices can be displayed on the student's dashboard, when they login on a kiosk, or they can be emailed to the student directly. The notification can also request a response from that student, whether that be a simple "Submit" or "Okay" button, or a text entry field for students to write in directly.
You can create as many notification types as you need, and they can be assigned to different permission groups determining who can send what notification.

Creating Notification Types

To create a new type, click the + icon and click on the name of the type to rename it.

Other > Other Options > Preferences > Notification Types

5253941.png

  • Kiosk Login Notification means that this notification will appear when the student is logging in via a Kiosk or on the Log Listing.
9442273.png

  • Email Notification will also send this notification to the student via email.
6842055.png
  • Email Template controls the contents of the email sent to the student if Email Notification is enabled.
  • Notification Text determines the title of the notification box.
  • Appears on Dashboard means that this Notification will appear on the student's dashboard when they login.
7253599.png

  • Confirmation Requested means that the student will be able to select one of your defined choices as a response to the notification.
  • Allow text input response will allow the student to type their response out in a text entry area.
  • Confirmation Choices determines the available button choices the student can click to confirm (e.g., Yes;No;Maybe). If you're utilizing Allow text input response, this option also determines the name of the submit button.
  • Send also Text Alert Notification (for students) will send a text notification to the student as well (requires the TextAlerts Module).

Allowing your Staff to Create Notifications

After you've created your notification types, you can decide who can send these notifications. Head over to the permission group you want to adjust, and add your new notification type to the Notification Types section.

Other > Other Options > Groups > [The group you want to edit] > Center Access
 7103544.png


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