TracCloudNewsNonEnrolled

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Creating Non-Enrolled Courses in TracCloud Non-Enrolled courses can be useful in allowing students without registrations (or without a relevant registration) to still receive tutoring assistance when needed. This newsletter will be going over the process of creating one of these non-enrolled courses. 1. Creating a Course First, we need to create the course that are section is going to be assigned to. Start by going to Other > Listings > Courses > New Course. In the Course Entry window, the Subject, Course, and Title fields are required. In this example, we’ll be calling our non-enrolled course “Other Support.” The remaining fields are optional and will be left blank for our scenario. Save one you’re ready to move on to step 2. File:8109767.png 2. Creating a Term Our section will need to be assigned to a term. While we could technically assign it to our currently active term, this may not be ideal, since we would need to create a new section each semester. For a case such as this, let’s create a generic term that we can leave active. I’m going to call mine “0,” but terms can be alphanumeric, so you can name your term virtually anything. Other > Other Options > Preferences > Terms > New Term. File:4280576.png 3. Creating a Section Next up, we need to create the section that staff and students can select. Go to Other > Listings > Sections > New Section. Name your section, select the Course and Term that you just created, check the Non-Enrolled box, and save. The other fields are optional. File:1570188.png 4. Update your Course Lists Lastly, you’ll need to update your Course Lists to ensure that your course is assigned to your Centers and your Consultants. Other > Listings > Course Lists > [Your Course List] You’ll also want to select Process Specialties to update your existing Course Lists. And you’re all set! Students and staff can now select your non-enrolled course when searching for availabilities or creating visits. File:6444593.png