TracCloud: Whiteboard: Difference between revisions
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<div class="pageTitle">Whiteboard</div> | |||
Whiteboard provides a live virtual environment for students and consultants to work together in tutoring, writing, or advising scenarios. If you are starting an online advising or tutoring program, Whiteboard may give you all the tools you need for consultants and students to work out mathematical graphs and equations, review papers, or share documents. | Whiteboard provides a live virtual environment for students and consultants to work together in tutoring, writing, or advising scenarios. If you are starting an online advising or tutoring program, Whiteboard may give you all the tools you need for [[TracCloud:_Staff_and_Consultants|consultants]] and [[TracCloud:_Students_Listing|students]] to work out mathematical graphs and equations, review papers, or share documents. | ||
After purchasing the Whiteboard Module, your staff will be able to schedule a time to meet with a single student or a group of students through Whiteboard. When you create an [[TracCloudGuideBasicsSchedule|availability]] in TracCloud, you will be able to determine if the availability is Online or In-person. If the ability is set to “Online” you will then be able to determine the meeting Location, whether it be a Zoom or WebEx URL, or in this case, Whiteboard. | |||
===Configuring your Availabilities=== | |||
When creating your [[TracCloudGuideBasicsSchedule|consultant schedules]], you can set the Online URL field to "Whiteboard" and TracCloud will handle the rest. | |||
[[File:8065454.png|600px]]<br><br> | |||
If "Whiteboard" isn't an available option, go to Other ➜ Other Options ➜ Preferences ➜ System Preferences ➜ General Appointment Settings, then ensure "Whiteboard" is listed in the <i>Default Online Options</i> box. | |||
[[File:9115530.png|500px]] | |||
===Joining the Session=== | |||
Once the online room is available (as determined by your [[TracCloud:_Schedule_Management|Scheduling Prefs]]), the "Join Online Session" button under upcoming appointments will direct students and consultants to the Whiteboard room. | |||
Once the online room is available (as determined by your [ | |||
[[File:167732.png|500px]]<br><br> | [[File:167732.png|500px]]<br><br> | ||
Additionally, both students and staff can join the room through the appointment record itself. | |||
[[File: | [[File:1769918.png|600px]] | ||
===Whiteboard Functionality=== | |||
After joining the Whiteboard session, you'll be taken to a screen that looks like this. This is where | After joining the Whiteboard session, you'll be taken to a screen that looks like this. This is where you can talk with your consultant over text chat and begin creating/modifying our document. | ||
[[File:4544793.png|900px]]<br><br> | [[File:4544793.png|900px]]<br><br> | ||
On the left | On the left side of the screen is the <i>Live Document</i> editor. The above screenshot shows the student editing their document. Once they're finished, the student clicks "Save Document" and "Stop Editing" to pass that document back to the consultant for further assistance. | ||
In addition to the standard text editor functionality, | In addition to the standard text editor functionality, there are also a few additional tools such as an equation editor and proofreading marks to further assist in creating the document and the review process. | ||
[[File:1608762.png|800px]]<br><br> | [[File:1608762.png|800px]]<br><br> | ||
On the right | On the right side of the screen is the text chat. You can send simple messages here as usual, with additional options available by clicking the icons on the left side of the text entry field. The pencil icon provides a drawing board, letting you draw an image to send. There is also a rich text editor available through the ellipses icon, even including the same equation editor from the full document view. | ||
[[File:2436708.png|400px]] [[File:9956042.png|399px]]<br><br> | [[File:2436708.png|400px]] [[File:9956042.png|399px]]<br><br> | ||
Lastly, in the top-right corner is the participants list. Here you can find the users currently in the Whiteboard room, who's currently editing the live document (indicated by the pencil), and if anyone has their hand raised. Users can raise their hand (or select other icons) with the icon list to the right of the chat box. | |||
[[File:7956002.png|500px]]<br><br> | |||
For information on purchasing the Whiteboard Module, reach out to [mailto:[email protected] [email protected]]<br> | For information on purchasing the Whiteboard Module, reach out to [mailto:[email protected] [email protected]]<br> | ||
For Whiteboard functionality questions, reach out to [mailto:[email protected] [email protected]] | For Whiteboard functionality questions, reach out to [mailto:[email protected] [email protected]] | ||
| | <hr> | ||
<i>See Also</i> | |||
* [[TracCloudGuideBasicsSchedule|Schedule Management]] | |||
[[Category:TracCloud Manual]] | |||
</div> | |||
Latest revision as of 22:02, 12 June 2026
Additional Features
Whiteboard provides a live virtual environment for students and consultants to work together in tutoring, writing, or advising scenarios. If you are starting an online advising or tutoring program, Whiteboard may give you all the tools you need for consultants and students to work out mathematical graphs and equations, review papers, or share documents.
After purchasing the Whiteboard Module, your staff will be able to schedule a time to meet with a single student or a group of students through Whiteboard. When you create an availability in TracCloud, you will be able to determine if the availability is Online or In-person. If the ability is set to “Online” you will then be able to determine the meeting Location, whether it be a Zoom or WebEx URL, or in this case, Whiteboard.
Configuring your Availabilities
When creating your consultant schedules, you can set the Online URL field to "Whiteboard" and TracCloud will handle the rest.
If "Whiteboard" isn't an available option, go to Other ➜ Other Options ➜ Preferences ➜ System Preferences ➜ General Appointment Settings, then ensure "Whiteboard" is listed in the Default Online Options box.
Joining the Session
Once the online room is available (as determined by your Scheduling Prefs), the "Join Online Session" button under upcoming appointments will direct students and consultants to the Whiteboard room.
Additionally, both students and staff can join the room through the appointment record itself.
Whiteboard Functionality
After joining the Whiteboard session, you'll be taken to a screen that looks like this. This is where you can talk with your consultant over text chat and begin creating/modifying our document.
On the left side of the screen is the Live Document editor. The above screenshot shows the student editing their document. Once they're finished, the student clicks "Save Document" and "Stop Editing" to pass that document back to the consultant for further assistance.
In addition to the standard text editor functionality, there are also a few additional tools such as an equation editor and proofreading marks to further assist in creating the document and the review process.
On the right side of the screen is the text chat. You can send simple messages here as usual, with additional options available by clicking the icons on the left side of the text entry field. The pencil icon provides a drawing board, letting you draw an image to send. There is also a rich text editor available through the ellipses icon, even including the same equation editor from the full document view.
Lastly, in the top-right corner is the participants list. Here you can find the users currently in the Whiteboard room, who's currently editing the live document (indicated by the pencil), and if anyone has their hand raised. Users can raise their hand (or select other icons) with the icon list to the right of the chat box.
For information on purchasing the Whiteboard Module, reach out to [email protected]
For Whiteboard functionality questions, reach out to [email protected]
See Also