TracCloud: Email Templates: Difference between revisions
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<big><b>Email Templates</b></big><br> | <big><b>Email Templates</b></big><br> | ||
Email templates allow you to configure pre-written emails that can be easily accessed and modified when needed. These could be used for standard messages that would be frequently sent to students. Maybe a Getting Started guide, a Birthday greeting, or the contents of a notification. | Email templates allow you to configure pre-written emails that can be easily accessed and modified when needed. These could be used for standard messages that would be frequently sent to students. Maybe a Getting Started guide, a Birthday greeting, or the contents of a notification.<br> | ||
[[File:9964886.png|800px]]<br><br> | [[File:9964886.png|800px]]<br><br> | ||
An <i>Automation</i> folder will exist by default, this is used for [https://wiki.go-redrock.com/index.php/TracCloudGuideGlobalNotifications Notification emails specifically]. | An <i>Automation</i> folder will exist by default, this is used for [https://wiki.go-redrock.com/index.php/TracCloudGuideGlobalNotifications Notification emails specifically]. Additional folders can be manually created as needed. | ||
To create new Email Template, click on <b>New Template</b>. Templates can also be organized into different folders if preferred. | To create new Email Template, click on <b>New Template</b>. Templates can also be organized into different folders if preferred.<br> | ||
[[File:9907301.png|400px]]<br><br> | [[File:9907301.png|400px]]<br><br> | ||
* <b>Delete</b> | * <b>Delete</b> | ||
::Delete the selected template. This cannot be undone, only delete the template if you’re absolutely sure you won’t be using it anymore. | ::Delete the selected template. This cannot be undone, only delete the template if you’re absolutely sure you won’t be using it anymore.<br><br> | ||
* <b>Rename</b> | * <b>Rename</b> | ||
::Rename the template. | ::Rename the template.<br><br> | ||
* <b>Duplicate</b> | * <b>Duplicate</b> | ||
::Duplicates the template, allowing you to make changes to separate version without affecting the original. | ::Duplicates the template, allowing you to make changes to separate version without affecting the original.<br><br> | ||
* <b>Move to…</b> | * <b>Move to…</b> | ||
::Allows you to move the template into a different folder. | ::Allows you to move the template into a different folder.<br><br> | ||
* <b>Edit</b> | * <b>Edit</b> | ||
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::Twig tags are also supported, allowing you to pull student information automatically. For example, you could start your email template with “Hello, <nowiki>{{Student.First_Name}}</nowiki>!” which will become “Hello, Dave!” when the email is sent to a student named “Dave.” A list of available Twig tags can be found by clicking the <b><nowiki><></nowiki></b> button on the right-side of the text editor. More information on these tags can be found in our [https://wiki.go-redrock.com/index.php/TracCloudGuideProfilePrefsTwig Twig Guide]. | ::Twig tags are also supported, allowing you to pull student information automatically. For example, you could start your email template with “Hello, <nowiki>{{Student.First_Name}}</nowiki>!” which will become “Hello, Dave!” when the email is sent to a student named “Dave.” A list of available Twig tags can be found by clicking the <b><nowiki><></nowiki></b> button on the right-side of the text editor. More information on these tags can be found in our [https://wiki.go-redrock.com/index.php/TracCloudGuideProfilePrefsTwig Twig Guide]. | ||
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==Using an Email Template== | ==Using an Email Template== | ||
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[[Category:TracCloud]] |
Revision as of 16:05, 20 April 2023
Email Templates Email templates allow you to configure pre-written emails that can be easily accessed and modified when needed. These could be used for standard messages that would be frequently sent to students. Maybe a Getting Started guide, a Birthday greeting, or the contents of a notification. An Automation folder will exist by default, this is used for Notification emails specifically. Additional folders can be manually created as needed. To create new Email Template, click on New Template. Templates can also be organized into different folders if preferred.
Additional tags can also be used for different purposes.
Using an Email TemplateOnce you have your email template ready, you can find it within the “Templates” tab when sending emails to students. Select the template you want to use, make any needed adjustments (such as the student’s name in this example), then send the email. |