TracCloudWhatsNew2025-10-03

What's New?

Prior Releases

Full Changelog

TracCloud features and changes from September 2025

A new Assessments Module, booking appointments for staff, a new way to initiate student confirm bio, and more in TracCloud for the month of September 2025.

New! Assessments

There's a new module available in TracCloud: Assessments
Assessments allow you to create customizable questionnaires that can be used for a variety of purposes, from evaluating learning styles and study habits to exploring cognitive abilities. After completing the questionnaire, students receive personalized feedback and targeted support in areas where they may need improvement. Students and staff can generate a self-assessment from their dashboard with the new Assessments widget, or a link/QR code can be shared with them to initiate an assessment. The dashboard widget additionally allows the recipient to view their past results or edit their responses (if allowed by the assessment type). More documentation on this feature is available here!

To learn more about the pricing of this feature, reach out to sales@go-redrock.com

New! Staff <-> Staff Scheduling

Allowing Staff to Book Appointments with Consultants

TracCloud has a new feature, Staff <-> Staff Scheduling. This allows staff & consultants to have appointments with other consultants. When booking appointments on the schedule, a new button will be available beside the regular search button. This new button will search staff instead of students, allowing you to book an appointment for a specific staff member. In the background, TracCloud automatically generates a linked student account for the consultant with a special "Staff" OtherStatus which will remain active for as long as the staff account is active. Additionally, any appointments booked for a consultant will also appear on their own schedule and will behave as a reserve block to prevent conflicting times. More documentation on this feature will be available soon.

To learn more about the pricing of this feature, reach out to sales@go-redrock.com

Additional Changes

• "Recurring" can now be an ignored field in Stacked Availabilities.
  
• Student confirm bio can now be initiated if the student clicks a link to the dashboard containing "&confirmBIO=true". For example: https://traccloud.go-redrock.com/demo/trac/entryinc.php?tbl=main&form=dashboard&orl=&srl=&confirmBIO=true
  
• "Visit Created by" additional field added to the Visits by ?? and Initial Visit reports.
  
• Center can now be made required in search availability widgets if using "Show Search Center on Widget."
• Setting an "Only Allow" or "Block These" list in an availability will now show an icon on the availability block to more easily identify restricted time slots.
  
• Drop-in ad-hoc QR codes now also utilize the list restrictions above.
  
• There's a new option in Permission Groups to further restrict students shown on the student listing to only students who are assigned to the logged in consultant (i.e., their assigned advisor). The group must first be restricted to a list of students before this option appears in the Student / Visit tab.
  
• Center has been added as a searchable field and column on the Workshops listing.
  
• Tutor certifications can now be imported from the ACTP Tutor Trainer Tracker.
• The Referrals by Student and Appointments/Visits report has new options to filter the visits/appointments by reason.
  
• Additional search fields for appointment data added to the Center Schedule report.
  
• The student OtherStatus "Alumni" will now prevent an account from being automatically deactivated by the import process.
  
• When concluding a work visit using the "Consultants Currently Logged In" menu on the log listing/kiosk, a confirmation prompt will now be shown to confirm the logout.
• There is a new Advanced Preference to manually override times in appointments.
  
  

Our full changelog can be found here.