TracCloud: Search Availability Options: Difference between revisions

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These preferences allow you to modify the behavior of the Search Availability widget on the dashboard. There are 3 sets of settings, as you can have up to 3 Search Availability widgets at once. For example, if you had an AdvisorTrac and a TutorTrac profile in the same instance, you may want reason to be a required search criteria for Advising, but only require Subject for Tutoring. These options allow you to offer a separate widget for each profile.
These preferences allow you to modify the behavior of the Search Availability widget on the dashboard. There are 3 sets of settings, as you can have up to 3 Search Availability widgets at once. For example, if you had an AdvisorTrac and a TutorTrac profile in the same instance, you may want reason to be a required search criteria for Advising, but only require Subject for Tutoring. These options allow you to offer a separate widget for each profile.


[[File:3253366.png|800px|Screenshot: Search Availability Options.]]<br><br>
[[File:5627594.png|800px|Screenshot: Search Availability Options.]]<br><br>


* <b>Activate primary/secondary/tertiary search availability option</b>
* <b>Activate primary/secondary/tertiary search availability option</b>
::This allows you to enable additional search widgets when needed. The primary option is enabled by default.
::This allows you to enable additional search widgets when needed. The primary option is enabled by default.<br><br>


* <b>Search Availability Title</b>
* <b>Search Availability Title</b>
::This allows you to modify the name of the Search Availability widget on the dashboard. Also displays within the header of the subsequent search results page.
::This allows you to modify the name of the Search Availability widget on the dashboard. Also displays within the header of the subsequent search results page.<br><br>


* <b>Default Search Option</b>
* <b>Default Search Option</b>
::This determines whether the Schedule an Appointment dashboard utility defaults to “First Available” or “Choose Date.” The latter will prompt staff and students to select a Profile, Center, and Date Range for their search results.
::This determines whether the Schedule an Appointment dashboard utility defaults to “First Available” or “Choose Date.” The latter will prompt staff and students to select a Profile, Center, and Date Range for their search results.<br><br>


* <b>Show Profile Option to Student</b>
* <b>Show Profile Option to Student</b>
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* <b>Hide Dropins from Students</b>
* <b>Hide Dropins from Students</b>
::If enabled, Drop-in-type availabilities will not appear in availability search results for students.
::If enabled, Drop-in-type availabilities will not appear in availability search results for students.<br><br>


* <b>Linked Profiles</b>
* <b>Linked Profiles</b>
::Which profiles this Search Availability widget is linked to. Defaults to blank (all).<br><br>
::Which profiles this Search Availability widget is linked to. Defaults to blank (all).<br><br>
* <b>For Students on List</b>
::This allows you to only display this search widget to this List of Students. Leave blank to disable.<br><br>


Towards the bottom of this menu, you'll find <b>Additional Settings</b>. These settings apply to all Search Availability widgets.
Towards the bottom of this menu, you'll find <b>Additional Settings</b>. These settings apply to all Search Availability widgets.

Revision as of 10:08, 17 May 2022

Global Preferences

• System Preferences

• Search Availability Options

• General KIOSK Login Options

• Terms

• Student Entry Choices

• Student Photo Files

• Dashboard Charts

• Campus IP Address Blocks

• Student Lists & Watch Lists

• Document Types

• Task Types

• Email Templates

• Public / Admin Docs

• Skills / Accommodations

• Notification Types

• Welcome Messages

• Prospective Student Settings

• Confirm Bio

• Reports Management

• Announcements

• Custom Fields

• Grade Groups & Assignments

• Tracking Staff Payroll

• Work Plans

Search Availability Options
These preferences allow you to modify the behavior of the Search Availability widget on the dashboard. There are 3 sets of settings, as you can have up to 3 Search Availability widgets at once. For example, if you had an AdvisorTrac and a TutorTrac profile in the same instance, you may want reason to be a required search criteria for Advising, but only require Subject for Tutoring. These options allow you to offer a separate widget for each profile. Screenshot: Search Availability Options.

  • Activate primary/secondary/tertiary search availability option
This allows you to enable additional search widgets when needed. The primary option is enabled by default.

  • Search Availability Title
This allows you to modify the name of the Search Availability widget on the dashboard. Also displays within the header of the subsequent search results page.

  • Default Search Option
This determines whether the Schedule an Appointment dashboard utility defaults to “First Available” or “Choose Date.” The latter will prompt staff and students to select a Profile, Center, and Date Range for their search results.

  • Show Profile Option to Student
When “Choose Date” Is used when searching for availabilities, the user is asked which Profile and Center they want to search in. This option provides the ability to disable the Profile choice for students.

  • Allow Search Subject/Reasons
Allows you to disable the Subject or Reason search options within the Schedule an Appointment utility.

  • Search Subject/Reason Prompt
Allows you to modify the phrasing of these drop-down fields in the Search Availability box on the dashboard. Search Conjunction determines whether the two fields are separated by an And or an Or.

  • Do Not Require Reason on Search
This determines if Reason is a required field to search for availabilities. If so, all profiles within your Trac Instance will also need to require reason to find availabilities. See Scheduling Preferences for more information.

  • Search Availability Instructions
A custom message that displays during the Search Availability process for staff/students.

  • Hide Dropins from Students
If enabled, Drop-in-type availabilities will not appear in availability search results for students.

  • Linked Profiles
Which profiles this Search Availability widget is linked to. Defaults to blank (all).

  • For Students on List
This allows you to only display this search widget to this List of Students. Leave blank to disable.

Towards the bottom of this menu, you'll find Additional Settings. These settings apply to all Search Availability widgets. Screenshot: Additional settings.

  • Master List for Search Availabilities Subject
Allows you to restrict Search Availability to a specific list of sections, overriding the Center and Consultant course lists.

  • Name for...
These options allow you to change the phrasing of availabilities types in your Trac System. For example, if your students find 'Multi-person' more clear than 'Group', it can be changed here. Default phrasing will be used if these are left blank.

  • Format to display Search Subject
Allows you to modify the format of subjects within the Search Availability widget. E.g., including or excluding Title, Section, Faculty, etc.

  • Allow Course Lists to be assigned to availabilities
Allows you to choose a course list as an availability subject as a form of section group.

  • Allow move appointment to earlier time
Provide staff the ability to move appointments to an earlier time, and how much earlier is allowed.
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