TracCloud Report: Heatmap Generator: Difference between revisions
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Created page with "{{WIP}} {{TracCloudReportTabs}} <div class="tcWidgetPage"> <div class="categoryExtraWide"> {{TracCloudReportsModulesTOC}} </div> <div class="pageTitle">Heatmap Generator</div> <onlyinclude> Placeholder description: The <i>Custom Form Responses</i> report found in the <i>Retention</i> category allows you to run reports on answers submitted via custom forms. This report lists out each response in the date range chosen, along with any additional..." |
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* <b>Minimum</b> and <b>Maximum Range Value</b> | * <b>Minimum</b> and <b>Maximum Range Value</b> | ||
:: | ::Optionally set a min/max value for the heatmap colors. For example, if your tallies range from 1 to 100 and you're using a grayscale color scheme, 100 will be black, 1 will be white, everything in between will be a shade of gray. If you set min/max to 40/60, then anything under 40 will be white and anything above 60 will be black. | ||
{{#lst:Template:TracCloudReportsDescriptions|UseHistorical}} | |||
* <b>Only Active Students</b> | |||
::Only include active students for the tallies.<br><br> | |||
* <b>Only Work Visits</b> | |||
::Only include work visits for the tallies. | |||
{{#lst:Template:TracCloudReportsDescriptions|AdditionalSearch}} | {{#lst:Template:TracCloudReportsDescriptions|AdditionalSearch}} | ||
{{#lst:Template:TracCloudReportsDescriptions| | {{#lst:Template:TracCloudReportsDescriptions|OutputFormat}} | ||
{{#lst:Template:TracCloudReportsDescriptions|DeliverTo}} | |||
<hr> | |||
* <b>Alert Settings</b> | |||
<hr> | <hr> | ||
<b><big>HTML</b></big><br> | <b><big>HTML</b></big><br> | ||
[[File: | [[File:13723726117.png|900px]] | ||
<br><br> | <br><br> | ||
<b><big>CSV</b></big><br> | <b><big>CSV</b></big><br> | ||
[[File: | [[File:012876521.png|500px]] | ||
</onlyinclude> | </onlyinclude> | ||
[[Category:TracCloud Reports]] | [[Category:TracCloud Reports]] | ||
</div> | </div> | ||
Revision as of 22:17, 12 December 2025
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Career Center
Q2 Tables
Retention
SAGE
• Referrals by Student and Appointments/Visits
SurveyTrac
• Survey Response Rate Comparison
• Unanswered Staff/Faculty Surveys
Success Plans
Work Plans
Workshops
Heatmap Generator
Placeholder description: The Custom Form Responses report found in the Retention category allows you to run reports on answers submitted via custom forms. This report lists out each response in the date range chosen, along with any additional columns you opt to include.
- Time Frame
- The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.
- Heatmap Presets
- Rather than manually selecting fields, you can choose from a list of common presets.
- Rather than manually selecting fields, you can choose from a list of common presets.
- Tally Field
- If you aren't using a preset, choose the field you want to tally. E.g., if you want to count unique visits by X and Y, select Visits.Sequence in this field.
- If you aren't using a preset, choose the field you want to tally. E.g., if you want to count unique visits by X and Y, select Visits.Sequence in this field.
- Criterion
- If you aren't using a preset, choose the columns (Criterion 1) and rows (Criterion 2) that you want to tally the above field by.
- If you aren't using a preset, choose the columns (Criterion 1) and rows (Criterion 2) that you want to tally the above field by.
- Color Scheme
- Choose a color for the heatmap.
- Decimal Accuracy
- This determines the decimal accuracy of duration data. Defaults to 2, showing a 1-hour session as "1.00".
- Minimum and Maximum Range Value
- Optionally set a min/max value for the heatmap colors. For example, if your tallies range from 1 to 100 and you're using a grayscale color scheme, 100 will be black, 1 will be white, everything in between will be a shade of gray. If you set min/max to 40/60, then anything under 40 will be white and anything above 60 will be black.
- Use Student Historical Data
- If unchecked, fields such as Major, Class, GPA, etc will be shown as they are right now. If checked, they will be shown as they were in the date range you selected. This can be useful for retroactively running reports on prior semesters even if those fields have since been overwritten with later data. Keep in mind this feature was implemented in May of 2025, older data may not be available.
- Only Active Students
- Only include active students for the tallies.
- Only include active students for the tallies.
- Only Work Visits
- Only include work visits for the tallies.
- Additional Search
- Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
blankornull as a keyword to find records where the field is blank (Reason: blankornull)
Multiple fields can be added to further narrow down your results.
- Filter your results by a selected field.
- Output format
- Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.
- Deliver to
- Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).
- Alert Settings
HTML
CSV
