TracCloudWhatsNew2025-07-31: Difference between revisions

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<div class="pageTitle">TracCloud features and changes from June 2025</div>
<div class="pageTitle">TracCloud features and changes from June 2025</div>


<!-->A new widget for workshop self enrollment, new reports, new types of surveys,--> and more in TracCloud for
<!--A new widget for workshop self enrollment, new reports, new types of surveys,--> and more in TracCloud for
the month of July 2025. [[TracCloudChangelog|Our full changelog can be found here.]]<br><br>
the month of July 2025. [[TracCloudChangelog|Our full changelog can be found here.]]<br><br>


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<big>There are two new [[TracCloud:_Custom_Forms|Custom Form]] reports: [[TracCloud_Report:_Custom_Form_Responses|Custom Form Responses]] and [[TracCloud_Report:_Custom_Form_Snapshot|Custom Form Snapshot]].</big>
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The Snapshot report (pictured below) will tally results from all responses in the date range you specify, while the Responses report will list out the individual responses and each person's answers.
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* Two new [[TracCloud:_Custom_Forms|Custom Form]] reports have been added: [[TracCloud_Report:_Custom_Form_Responses|Custom Form Responses]] and [[TracCloud_Report:_Custom_Form_Snapshot|Custom Form Snapshot]].<br>
* An option to show the most recent visit instead of the initial visit has been added to the [[TracCloud_Report:_Initial_Visit|Initial Visit]] report.<br>
* An option to show the most recent visit instead of the initial visit has been added to the [[TracCloud_Report:_Initial_Visit|Initial Visit]] report.<br>
* An option to show appointment statuses by subject/course has been added to the [[TracCloud_Report:_Students_and_Appointment_Status_Crosstab|Students and Appointment Status Crosstab]] report.<br>
* An option to show appointment statuses by subject/course has been added to the [[TracCloud_Report:_Students_and_Appointment_Status_Crosstab|Students and Appointment Status Crosstab]] report.<br>
* Consultant Username, [[TracCloud:_Workshops|Workshop Label]], and Subject/Course/Title can now be added as additional fields in the [[TracCloud_Report:_Visits_by_%3F%3F|Visits by ??]] report.<br>
* Consultant Username, [[TracCloud:_Workshops|Workshop Label]], and Subject/Course/Title can now be added as additional fields in the [[TracCloud_Report:_Visits_by_%3F%3F|Visits by ??]] report.<br>
* Username added as an additional field in the [[TracCloud_Report:_Consultant_Additional_Detail_Listing|Consultant Additional Detail Listing]] report.<br>
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In the label name, append "(max: #)" to the end with your preferred limit for that set of reasons or recommendations. Once in place, your staff and faculty will not be able to exceed that limit.</b>
In the label name, append "(max: #)" to the end with your preferred limit for that set of reasons or recommendations. Once in place, your staff and faculty will not be able to exceed that limit.</b>


:[[File:12157834.png|600px]]


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* A new option to enable or disable the "Nothing to Report" [[TracCloud:_SAGE|SAGE]] referral option has been added to [[TracCloud:_Terms|Terms]] in system preferences.<br>
* A new option to enable or disable the "Nothing to Report" [[TracCloud:_SAGE|SAGE]] referral option has been added to [[TracCloud:_Terms|Terms]] in system preferences.<br>
* Custom styling can now be applied to [[TracCloud:_SAGE|SAGE]] custom questions.<br>  
* Custom styling can now be applied to [[TracCloud:_SAGE|SAGE]] custom questions.<br>  
* You can control how long a "Nothing to Report" referral remains active for in [[TracCloud:_Terms|Terms]]. It is active for the entire term by default.<br>
* You can control how long a "Nothing to Report" referral remains active for in [[TracCloud:_Terms|Terms]]. It is active for the entire term by default.<br><br>
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<span style="font-size: 20px;">Section Schedules</span>
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<big>You can now restrict logins and scheduling if it conflicts with one of their class schedules.</big><br>


Visit logins can be restricted by enabling "Prevent Sign In During Class Time" in [[TracCloud:_Log_In/Out_Preferences|Log In/Out]] prefs. Scheduling can be restricted by enabling "Automatically block student class schedule during search availabilities" in [[TracCloud:_Search_Availability_Options|Search Availability Options]].
Importing [[TracCloud:_Student_Data_Import|importing section scheedule data]] is a prerequisite for this functionality.
:[[File:36237237.png|600px]]
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<span style="font-size: 17px;">Other Section Changes</span>
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* You can now filter the [[TracCloud:_Recording_Visits|log listing]] to only students who are logged in during their class times.<br><br>
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* [[TracCloud:_Schedule_Management|Asynchronous appointments]] are now displayed to consultants' supervisors on the dashboard.<br>
* [[TracCloud:_Schedule_Management|Asynchronous appointments]] are now displayed to consultants' supervisors on the dashboard.<br>
* It's now possible to block students from logging in during class time with an option in [[TracCloud:_Log_In/Out_Preferences|Log In/Out]] prefs. This may require additional configuration.<br>
* "Last Year" and "Last Month" date ranges have been added to the [[TracCloud:_Dashboard|Center Visits]] widget on the student dashboard.<br>
* "Last Year" and "Last Month" date ranges have been added to the [[TracCloud:_Dashboard|Center Visits]] widget on the student dashboard.<br>
* You can now manually send the [[TracCloud:_Confirm_Bio|Confirm Bio]] form to students via the 'Actions' button in [[TracCloud:_Students_Listing|their profile]].<br>
* You can now manually send the [[TracCloud:_Confirm_Bio|Confirm Bio]] form to students via the 'Actions' button in [[TracCloud:_Students_Listing|their profile]].<br>
* An option to search by profile has been added to the [[TracCloud:_Staff_and_Consultants|Reason Specialties]] tab in consultant accounts.<br>
* An option to search by profile has been added to the [[TracCloud:_Staff_and_Consultants|Reason Specialties]] tab in consultant accounts.<br>
* You can now filter the [[TracCloud:_Recording_Visits|log listing]] by students with current Q2 table visits and students who are logged in during class.<br>
* You can now filter the [[TracCloud:_Recording_Visits|log listing]] by students with current Q2 table visits.<br>
* A [[TracCloud:_Saved_Searches|saved search]] from the [[TracCloud:_Registrations_Listing|registration listing]] can now be used to restrict which registrations students are allowed to login for on kiosks/log listings, defined in [[TracCloud:_Log_In/Out_Preferences|Log In/Out]] prefs.
* A [[TracCloud:_Saved_Searches|saved search]] from the [[TracCloud:_Registrations_Listing|registration listing]] can now be used to restrict which registrations students are allowed to login for on kiosks/log listings, defined in [[TracCloud:_Log_In/Out_Preferences|Log In/Out]] prefs.
* Options to change the menu height of the kiosk/log listing center list and the consultant list on the schedule have been added to [[TracCloud:_System_Preferences|General Appointment Settings]] in system preferences.<br>
* Options to change the menu height of the kiosk/log listing center list and the consultant list on the schedule have been added to [[TracCloud:_System_Preferences|General Appointment Settings]] in system preferences.<br>

Revision as of 18:39, 31 July 2025

    This page is still in progress! Come back later to learn more.


TracCloud features and changes from June 2025
and more in TracCloud for

the month of July 2025. Our full changelog can be found here.

Reports

There are two new Custom Form reports: Custom Form Responses and Custom Form Snapshot. The Snapshot report (pictured below) will tally results from all responses in the date range you specify, while the Responses report will list out the individual responses and each person's answers.

Other Report Changes


SAGE

You can now limit how many reasons and recommendations can be selected per label.
In the label name, append "(max: #)" to the end with your preferred limit for that set of reasons or recommendations. Once in place, your staff and faculty will not be able to exceed that limit.

Other SAGE Changes

  • A new option to enable or disable the "Nothing to Report" SAGE referral option has been added to Terms in system preferences.
  • Custom styling can now be applied to SAGE custom questions.
  • You can control how long a "Nothing to Report" referral remains active for in Terms. It is active for the entire term by default.

Section Schedules

You can now restrict logins and scheduling if it conflicts with one of their class schedules.

Visit logins can be restricted by enabling "Prevent Sign In During Class Time" in Log In/Out prefs. Scheduling can be restricted by enabling "Automatically block student class schedule during search availabilities" in Search Availability Options.

Importing importing section scheedule data is a prerequisite for this functionality.

Other Section Changes

  • You can now filter the log listing to only students who are logged in during their class times.


Other Changes

  • Asynchronous appointments are now displayed to consultants' supervisors on the dashboard.
  • "Last Year" and "Last Month" date ranges have been added to the Center Visits widget on the student dashboard.
  • You can now manually send the Confirm Bio form to students via the 'Actions' button in their profile.
  • An option to search by profile has been added to the Reason Specialties tab in consultant accounts.
  • You can now filter the log listing by students with current Q2 table visits.
  • A saved search from the registration listing can now be used to restrict which registrations students are allowed to login for on kiosks/log listings, defined in Log In/Out prefs.
  • Options to change the menu height of the kiosk/log listing center list and the consultant list on the schedule have been added to General Appointment Settings in system preferences.
  • There's a new Advanced Pref to use the original online link in iCals rather than a TracCloud link. This is typically not recommmended as it means appointment attendance will not be tracked automatically.
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