TracCloud: Attendance Tracking: Difference between revisions
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<div class="pageTitle">Attendance Tracking</div> | <div class="pageTitle">Attendance Tracking</div> | ||
This feature allows you to track class attendance for | This feature allows you to track class attendance for individual sections. Attendance and absences can be recorded either by a [[TracCloud:_Staff_and_Consultants|staff member]] with access to section data or by the [[TracCloud:_Faculty_Listing|faculty/instructor]] assigned to that section from their [[TracCloud:_Dashboard|dashboard]]. This feature requires that [[TracCloud:_Student_Data_Import|section schedule data is imported.]] | ||
[[File:1513361.png|800px]] | [[File:1513361.png|800px]] | ||
===Section Configuration=== | |||
==Section Configuration== | |||
To track attendance for a section, first ensure that "Track Attendance" is enabled. Your section records can be found in | To track attendance for a section, first ensure that "Track Attendance" is enabled. Your section records can be found in Other ➜ Listings ➜ Sections. After you save the record with this box checked, a new <i>Attendance</i> tab will appear along the top of the page. | ||
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==Tracking Attendance== | ===Tracking Attendance=== | ||
Within the attendance tab you will find your class attendance table. This will show each student registered in the course and their class attendance for each day of the section schedule. Clicking the square for each student/date will cycle between <span style="color:LightGreen">{{#fas:square-check}}</span> for attended, <span style="color:#f00">{{#fas:square-xmark}}</span> for absent, and <span style="color:orange">{{#fas:square-minus}}</span> for absent excused. The right-most column will display the total absences for each student in the section. | Within the attendance tab you will find your class attendance table. This will show each student registered in the course and their class attendance for each day of the section schedule. Clicking the square for each student/date will cycle between <span style="color:LightGreen">{{#fas:square-check}}</span> for attended, <span style="color:#f00">{{#fas:square-xmark}}</span> for absent, and <span style="color:orange">{{#fas:square-minus}}</span> for absent excused. The right-most column will display the total absences for each student in the section. | ||
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===Faculty View=== | |||
==Faculty View== | |||
Faculty accounts can be allowed to track attendance through the "Faculty Options" widget on the dashboard. This requires that the faculty [[TracCloud:_Permission_Groups|permission group]] have access to the sections table, which can be added by going to | Faculty accounts can be allowed to track attendance through the "Faculty Options" widget on the dashboard. This requires that the faculty [[TracCloud:_Permission_Groups|permission group]] have access to the sections table, which can be added by going to Other ➜ Other Options ➜ Groups ➜ Faculty ➜ Admin/Modules ➜ Table Access ➜ add "Sections," "View Entry (No Listing)" will work for minimal access. | ||
[[File: | [[File:436048.png|500px]]<br><br> | ||
The {{#fas:calendar-day}} button will open an interface just like the attendance tracking screen described above. The {{#fas:right-to-bracket}} button will open an alternative attendance tracking utility similar to a kiosk. This mode also creates visits, unlike traditional attendance tracking. From this view, faculty can log students in and out of class by entering their ID or using the {{#fas:right-to-bracket}} and {{#fas:right-from-bracket}} buttons from the list. Alternatively, students can instantly be marked as attended using the {{#fas:square}} button. To allow students to log in/out themselves, the {{#fas:qrcode}} button can be clicked to create a QR code to record attendance for this session. | |||
[[File: | [[File:926722.png|700px]]<br><br> | ||
The above functionality can be configured in Other ➜ Other Options ➜ Faculty KIOSK Preferences. | |||
[[File:741458.png|700px]] | |||
* <b>KIOSK Attendance Center</b> | |||
: This determines which center the visits will be recorded to. | |||
* <b>KIOSK Attendance Reason</b> | |||
: This allows you to select a reason to link the resulting visits to. | |||
* <b>Allow Login and Out</b> | |||
: If checked, student attendance will be recorded in real time, saving the exact moment of login and logout to generate the visit. If unchecked, being logged in on this screen simply creates a visit record for the time and duration of the class. | |||
* <b>Show Enrolled Students</b> | |||
: This enables the list of students shown in the screenshot above, so that faculty can log student attendance without knowing their ID. | |||
<hr> | |||
<i>See Also:</i> | |||
[[TracCloud_Report:_Class_Attendance|Report: Class Attendance]] | |||
[[TracCloud_Report:_Class_Attendance_Summary|Report: Class Attendance Summary]] | |||
[[Category:TracCloud Manual]] | [[Category:TracCloud Manual]] | ||
Latest revision as of 21:41, 3 August 2026
Additional Features
This feature allows you to track class attendance for individual sections. Attendance and absences can be recorded either by a staff member with access to section data or by the faculty/instructor assigned to that section from their dashboard. This feature requires that section schedule data is imported.
Section Configuration
To track attendance for a section, first ensure that "Track Attendance" is enabled. Your section records can be found in Other ➜ Listings ➜ Sections. After you save the record with this box checked, a new Attendance tab will appear along the top of the page.
Additionally, verify that this section has a schedule. The attendance tracking utility will use this to show which days are available to record attendance/absences on. If you do not see a schedule for your section, it's possible this isn't something you're currently importing. Reach out to our support for further assistance.
Tracking Attendance
Within the attendance tab you will find your class attendance table. This will show each student registered in the course and their class attendance for each day of the section schedule. Clicking the square for each student/date will cycle between for attended, for absent, and for absent excused. The right-most column will display the total absences for each student in the section.
By clicking the day header at the top, you can additionally make batch changes to all or all unset records at once for that day. An efficient workflow in this interface may be to mark the absences first, and then mark the remaining unset students as attended. A unique status, Holiday , also becomes available when making a change to the entire day at once.
Faculty View
Faculty accounts can be allowed to track attendance through the "Faculty Options" widget on the dashboard. This requires that the faculty permission group have access to the sections table, which can be added by going to Other ➜ Other Options ➜ Groups ➜ Faculty ➜ Admin/Modules ➜ Table Access ➜ add "Sections," "View Entry (No Listing)" will work for minimal access.
The button will open an interface just like the attendance tracking screen described above. The button will open an alternative attendance tracking utility similar to a kiosk. This mode also creates visits, unlike traditional attendance tracking. From this view, faculty can log students in and out of class by entering their ID or using the and buttons from the list. Alternatively, students can instantly be marked as attended using the button. To allow students to log in/out themselves, the button can be clicked to create a QR code to record attendance for this session.
The above functionality can be configured in Other ➜ Other Options ➜ Faculty KIOSK Preferences.
- KIOSK Attendance Center
- This determines which center the visits will be recorded to.
- KIOSK Attendance Reason
- This allows you to select a reason to link the resulting visits to.
- Allow Login and Out
- If checked, student attendance will be recorded in real time, saving the exact moment of login and logout to generate the visit. If unchecked, being logged in on this screen simply creates a visit record for the time and duration of the class.
- Show Enrolled Students
- This enables the list of students shown in the screenshot above, so that faculty can log student attendance without knowing their ID.
See Also: