TracCloud: What's New for 2026-01: Difference between revisions

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<div class="pageTitle">TracCloud features and changes from January 2026</div>
<div class="pageTitle">TracCloud features and changes from January 2026</div>


<div style="text-align: center">Description. E.g., Announcement polls, workshop reserve blocks, report improvements, and more in TracCloud for the month of December 2025.<br><br></div>
<div style="text-align: center">A heatmap generator, new ways to create prospective student accounts, new SurveyTrac options, and more in TracCloud for the month of January 2026.<br><br></div>


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<big>Easily Create Heatmaps from Your Data</big><br>
<big>Easily Create Heatmaps from Your Data</big><br>
The new [[TracCloud_Report:_Heatmap_Generator|Heatmap Generator]] can be used to create heatmaps based on virtually any combination of fields. A heatmap might highlight what subjects are selected most (or least) for your visits, what day of the week students are more likely to have appointments on by reason, and more. You can choose from a list of presets or select your own fields. Additionally, this report can include alerts, where if a threshold is met in the results, you can be notified via email the next time the report runs.
:The new [[TracCloud_Report:_Heatmap_Generator|Heatmap Generator]] can be used to create heatmaps based on virtually any combination of fields. A heatmap might tally and highlight what subjects are selected most (or least) for your visits, what day of the week students are more likely to have appointments on by reason, and more. You can choose from a list of presets or select your own criteria. Additionally, this report can include alerts, where if a threshold is met in the results, you can be notified via email the next time the report runs. For pricing information, reach out to [mailto:sales@go-redrock.com sales@go-redrock.com].


<div style="text-align: center">{{#fas:arrow-left}} <b>Scroll for Examples</b> {{#fas:arrow-right}}</div>
<div style="text-align: center">{{#fas:arrow-left}} <b>Scroll for Examples</b> {{#fas:arrow-right}}</div>
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[[File:Visits by Month and Subject - Viridis.png|1020px]] &nbsp;&nbsp; [[File:Registrations by Grade and Subject - Turbo.png|665px]] &nbsp;&nbsp; [[File:Visits by Day of Week and Reason - Magma.png|635px]] &nbsp;&nbsp; [[File:Visits by Month and Subject - Turbo.png|1020px]]</div>
[[File:Visits by Month and Subject - Viridis.png|1020px]] &nbsp;&nbsp; [[File:Registrations by Grade and Subject - Turbo.png|665px]] &nbsp;&nbsp; [[File:Visits by Day of Week and Reason - Magma.png|635px]] &nbsp;&nbsp; [[File:Visits by Month and Subject - Turbo.png|1020px]]</div>
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For pricing information, reach out to [mailto:sales@go-redrock.com sales@go-redrock.com].
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<span style="font-size: 19px; font-weight: bold;">icon <span style="color:green">Optional!</span> Title 2</span>
<span style="font-size: 19px; font-weight: bold;">{{#fas:qrcode}} Prospective Student URL and QR Code</span>
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<big>Subtitle 2</big><br>
<big>Allow Prospective Students to Create Accounts by Clicking a Link or Scanning a QR Code</big><br>
Description
 
In addition to prospective students creating accounts for themselves from the kiosk or staff initiating the account creation process from the student listing, you can now also generate a link or QR code so prospective students can create their account from anywhere. Once you've enabled this feature in your [[TracCloud:_Prospective_Students|system preferences]], you can immediately begin providing the link to students.


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* More granular options to control what students can use to login on kiosks have been added in [[TracCloud:_Log_In/Out_Preferences|Log In/Out]] prefs. E.g., you can now restrict students from logging in via Other_ID2 and Username, but allow ID and Other_ID, etc.<br>
* More granular options to control what identifiers students can use to login on kiosks have been added in [[TracCloud:_Log_In/Out_Preferences|Log In/Out]] prefs. E.g., you can now restrict students from logging in via Other_ID2 and Username, but allow ID and Other_ID, etc.<br>
* "Static survey URL" [[TracCloud:_SurveyTrac|surveys]] now have an option to quickly copy a QR code for that survey.<br>
* "Static survey URL" [[TracCloud:_SurveyTrac|surveys]] now have an option to quickly copy a QR code for that survey.<br>
* An option to require [[TracCloud:_Single_Sign-On|SSO]] login when a student scans a kiosk QR code has been added in [[TracCloud:_Log_In/Out_Preferences|Log In/Out]] prefs.<br>
* An option to hide question numbers has been added in [[TracCloud:_SurveyTrac|SurveyTrac]].<br>
* An option to hide question numbers has been added in [[TracCloud:_SurveyTrac|SurveyTrac]].<br>
* "CreatedBy" staff [[TracCloud:_Twig|tags]] can now be used in [[TracCloud:_SAGE|SAGE emails]] to reference fields from the account of the staff member who created the referral.<br>
* [[TracCloud:_Scheduling_Preferences|Max Appointment Rules]] can now be created to count "Seats," primarily for testing center environments. This allows limiting the total number of students booked at one time, even if some of those appointments are linked to the same multi-person availability.<br>
* [[TracCloud:_Custom_Fields|Custom Fields]] can now be created inside [[TracCloud:_Centers|center]] records.<br>
* [[TracCloud:_Custom_Fields|Custom Fields]] can now be created inside [[TracCloud:_Centers|center]] records.<br>
* A "Search Active Only" option has been added to the [[TracCloud:_Resources|Resources]] listing.<br>
* A "Search Active Only" option has been added to the [[TracCloud:_Resources|Resources]] listing.<br>
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<div style="text-align: center">[[TracCloudChangelog|Our full changelog can be found here.]]</div>
<div style="text-align: center">[[TracCloudChangelog|Our full changelog can be found here.]]</div>
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[[Category:TracCloud_Blog]]
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Latest revision as of 18:54, 3 February 2026

TracCloud features and changes from January 2026
A heatmap generator, new ways to create prospective student accounts, new SurveyTrac options, and more in TracCloud for the month of January 2026.

New! Heatmap Generator

Easily Create Heatmaps from Your Data

The new Heatmap Generator can be used to create heatmaps based on virtually any combination of fields. A heatmap might tally and highlight what subjects are selected most (or least) for your visits, what day of the week students are more likely to have appointments on by reason, and more. You can choose from a list of presets or select your own criteria. Additionally, this report can include alerts, where if a threshold is met in the results, you can be notified via email the next time the report runs. For pricing information, reach out to sales@go-redrock.com.
Scroll for Examples
        


Prospective Student URL and QR Code

Allow Prospective Students to Create Accounts by Clicking a Link or Scanning a QR Code

In addition to prospective students creating accounts for themselves from the kiosk or staff initiating the account creation process from the student listing, you can now also generate a link or QR code so prospective students can create their account from anywhere. Once you've enabled this feature in your system preferences, you can immediately begin providing the link to students.

Additional Changes

  • More granular options to control what identifiers students can use to login on kiosks have been added in Log In/Out prefs. E.g., you can now restrict students from logging in via Other_ID2 and Username, but allow ID and Other_ID, etc.
  • "Static survey URL" surveys now have an option to quickly copy a QR code for that survey.
  • An option to require SSO login when a student scans a kiosk QR code has been added in Log In/Out prefs.
  • An option to hide question numbers has been added in SurveyTrac.
  • "CreatedBy" staff tags can now be used in SAGE emails to reference fields from the account of the staff member who created the referral.
  • Max Appointment Rules can now be created to count "Seats," primarily for testing center environments. This allows limiting the total number of students booked at one time, even if some of those appointments are linked to the same multi-person availability.
  • Custom Fields can now be created inside center records.
  • A "Search Active Only" option has been added to the Resources listing.
  • "List Students" option has been added to the Assessments Summary report.
  • A button to quickly open/edit student records has been added to the Referral entry screen.
  • Staff can now be allowed to set their own "Max Hours" value via Confirm Bio.

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