TracCloudTables

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TracCloud Table List

This is a list of TracCloud data tables, primarily for reference in regards to API access.

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Types

Type	Description
varchar(#)	Alphanumeric field with a specified maximum length.
int	Integer, maximum value of about 4 billion, or a 10-digit numeric value.
bigint	Big integer, maximum value of about 9 quintillion, or a 16-digit numeric value.
tinyint	Tiny integer, typically used to store a 1 or 0 as true or false.
date	Date, formatted as YYYY-MM-DD
time	A specific time using a 24-hour format (HH:MM:SS), e.g., 13:45:00
datetime	Date and time, YYYY-MM-DD HH:MM:SS
double	Decimal # with up to 12 digits precision
json	JSON-formatted field that contains multiple fields and values (e.g., custom fields).

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SurveyTrac Related (Surveys, SrvyQuestions, Responses, SrvyRespAnswers)

Surveys

Column	Type	Notes
Sequence	bigint AI PK	Static identifier for each Survey.
Name	varchar(80)
CreatedBy	bigint	Relates to Staff.Sequence.
Options	json	This field can be ignored for API purposes.
ProfileID	bigint	Relates to Profiles.Sequence.
CenterID	bigint
AutoSend	varchar(80)	The chosen "Initiated Via" option.
Active	tinyint
ActiveFrom	date
ActiveTo	date
Instructions	text
useXML	tinyint	Unused.
Assessment	tinyint	Unused.
Function	varchar(80)	Unused.
Confirmation	text
HeadText	text

SrvyQuestions

Column	Type	Notes
Sequence	bigint AI PK	Static identifier for each Question, sequences are not reused even across multiple surveys.
Question	text
SurveyID	bigint	Relates to Surveys.Sequence.
Points	double
Answer	varchar(80)
AnswerChoices	text
Options	json
LinkName	varchar(80)	Unused.
LinkURL	varchar(80)	Unused.
Type	varchar(80)
Number	int
CustomData	json

Responses

Column	Type	Notes
Sequence	bigint AI PK	Static identifier for each response.
SurveyID	bigint	Relates to Surveys.Sequence.
linkedUID	varchar(36)
SentByID	varchar(36)
StudentID	bigint	Relates to Students.Sequence (not Students.ID).
SentBy	varchar(80)
SentDate	datetime
AnsweredDate	datetime
StaffID	bigint	Relates to Staff.Sequence.
FacultyID	bigint	Relates to Faculty.Sequence.
SentManually	tinyint
CustomData	json

SrvyRespAnswers

Column	Type	Notes
Sequence	bigint AI PK	Static identifier for each question response.
QuestionID	bigint	Relates to SrvyQuestions.Sequence.
ResponseID	bigint	Relates to Responses.Sequence.
aAnswer	varchar(80)
nAnswer	double
tAnswer	text
CustomData	json

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Visits

Visits

Column	Type	Notes
Sequence	bigint AI PK
EnteredDT	datetime
TimeIn	datetime
TimeOut	datetime
Duration	int
isWork	tinyint
StudentID	bigint	Relates to Students.Sequence (not Students.ID).
CenterID	bigint	Relates to Centers.Sequence.
ConsultantID	bigint	Relates to Staff.Sequence.
RegistrationID	bigint	Relates to Registrations.Sequence.
ReasonID	bigint	Relates to Reasons.Sequence.
TotalTime	double
isWaiting	tinyint
WaitTime	double
CustomData	json
NotificationDT	datetime
isTerminated	tinyint
PostPaid	tinyint
Posted1	tinyint
Posted2	tinyint
Posted3	tinyint
Fund	varchar(80)
CtrNotes	text
SchedNotes	text
StudNotes	text
tOptions	text
SurveyRespID	bigint	Relates to SrvyRespAnswers.Sequence
TermID	bigint	Relates to Terms.Sequence.
SectionID	bigint	Relates to Sections.Sequence.
Location	varchar(512)
Online	tinyint
TimeZone	varchar(120)
asynchVisitID	bigint
VisitDay2	varchar(80)
gen2_date_EnteredDT	date
gen2_date_TimeIn	date
gen2_date_TimeOut	date
VisitDay	varchar(20)

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Appointments

Appointments

Column	Type	Notes
Sequence	bigint AI PK
StartDT	datetime
gen_date_StartDT	datetime
Duration	double
EndDT	datetime
Type	varchar(20)	Unused.
StudentID	bigint	Relates to Students.Sequence.
ConsultantID	bigint	Relates to Staff.Sequence.
VisitID	bigint	Relates to Visits.Sequence.
CenterID	bigint	Relates to Centers.Sequence.
ReasonID	bigint	Relates to Reasons.Sequence.
SectionID	bigint	Relates to Sections.Sequence.
AvailRecID	bigint	Relates to AvailBlocks.Sequence.
RecurID	bigint
RecurTotal	bigint	Unused.
Status	varchar(80)
Status2	varchar(80)	Unused.
Location	varchar(512)
Fund	varchar(80)
Online	int
OnlineURL	varchar(512)
onLineDocType	varchar(80)	Unused.
onLineDoc	text	Unused.
RequestNotes	text	Unused.
OtherNotes	text	Cancellation reason.
SchedDT	datetime
SchedModDT	datetime
SchedUser	varchar(80)
SchedNotes	text	Unused.
SurveyRespID	bigint	Unused.
PostPaid	tinyint
Posted1	tinyint
ConfirmationSent	tinyint
ReminderDT	datetime
ReminderNeeded	tinyint
CustomData	json
SchedModBy	varchar(80)
TimeZone	varchar(120)	Unused.
asynchConcluded	tinyint

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Students

Students

Column	Type	Notes
Sequence	bigint AI PK	Static identifier for students, unrelated to ID.
UUID	varchar(36)
ID	bigint
Other_ID	varchar(40)
Other_ID2	varchar(40)
Barcode	varchar(80)
Status	varchar(80)
OtherStatus	varchar(80)
Legal_First	varchar(80)
First_Name	varchar(80)
Last_Name	varchar(80)
Middle	varchar(80)
Street	varchar(250)
Apt	varchar(80)
City	varchar(120)
State	varchar(80)
Zip	varchar(20)
Country	varchar(80)
Home_Phone	varchar(80)
Work_Phone	varchar(80)
Cell_Phone	varchar(80)
Email	varchar(120)
Preferred	varchar(80)
passhash	varchar(128)	Unused.
Attempts	bigint
resetCode	varchar(80)
lockedOut	int
TextAddr	varchar(120)
LastDateIn	date
Notes	text
UserName	varchar(120)
Password	varchar(128)	Unused.
Prefs	text
Birthdate	date
Gender	varchar(80)
Ethnicity	varchar(150)
Major	varchar(120)
Class	varchar(80)
DegreeGoal	varchar(80)
Cohort	varchar(80)
College	varchar(80)
Grad_Und	varchar(80)
DateStarted	date
DateWithdrawn	date
ReasonWithdrawn	varchar(128)
GradDate	date
GradDegree	varchar(128)
GPA	double
AccumHours	double
PrimaryConsultantID	bigint	Relates to Staff.Sequence.
FlagText	varchar(80)
CustomData	json
WatchLists	json
CreatedDT	timestamp
ModifiedDT	timestamp
Fund	varchar(80)
gen_BIOConfirmed	varchar(2)
gen_BIOConfirmedDT	varchar(20)
Pronouns	varchar(80)
Full_Name	varchar(255)
Full_Name2	varchar(255)
_LastImportedDT	datetime
PassLastDateChanged	date
PassFailedAttempts	int
AccountLocked	tinyint
AccountLockDateTime	datetime

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Subject Related (Courses, Sections, Terms, Registrations, Faculty, SectionSchedule)

Courses

Column	Type	Notes
Sequence	bigint AI PK	Unique identifier for each course.
Subject	varchar(40)
Course	varchar(20)
Title	varchar(120)
ExcludeFromCharts	tinyint
Dept	varchar(40)
SubjectCourse	varchar(200)
_LastImportedDT	datetime
CustomData	json

Sections

Column	Type	Notes
Sequence	bigint AI PK	Unique identifier for each section.
Inactive	tinyint
Code	varchar(80)
CourseID	bigint	Relates to Courses.Sequence
GradeGroupID	bigint
CRN	varchar(80)
TermID	bigint	Relates to Terms.Sequence
FacultyID	bigint	Relates to Faculty.Sequence
nonEnrolled	tinyint
CustomData	json
CreatedDT	timestamp
ignoreRegImportDeactivate	tinyint
Credits	double
_LastImportedDT	datetime
Title	varchar(120)

Terms

Column	Type	Notes
Sequence	bigint AI PK	Unique identifier for terms.
Active	tinyint
TermCode	varchar(80)
OrderIdx	int
ActiveFrom	date
ActiveTo	date
CustomData	json	Unused.

Registrations

Column	Type	Notes
Sequence	bigint AI PK	Unique identifier for registrations.
Inactive	tinyint
OverrideDate	tinyint
SectionID	bigint	Relates to Sections.Sequence.
StudentID	bigint	Relates to Students.Sequence (not Students.ID).
Grade	varchar(40)
ValidFromDT	datetime
ValidToDT	datetime
Notes	text
CustomData	json
_LastImportedDT	datetime
RegStatus	varchar(40)
EarnedCredits	double

Faculty

Column	Type	Notes
Sequence	bigint AI PK
UUID	varchar(36)
FirstName	varchar(80)
LastName	varchar(80)
Password	varchar(128)	Unused.
UserID	varchar(80)
UserName	varchar(80)
Custom2	text
Custom1	text
Salutation	varchar(40)
Department	varchar(60)
Inactive	tinyint
Phone	varchar(80)
Email	varchar(120)
CustomData	json
OtherID	varchar(80)
FullName	varchar(255)
facultyBIO	text
Pronouns	varchar(80)
_LastImportedDT	datetime
PassLastDateChanged	date
PassFailedAttempts	int
AccountLocked	tinyint
AccountLockDateTime	datetime

SectionSchedule

Column	Type	Notes
Sequence	bigint AI PK
SectionID	bigint	Relates to Sections.Sequence
Days	varchar(30)
Time	time
Duration	int
Description	text
OtherData	text
Campus	varchar(80)
Bldg	varchar(80)
Room	varchar(80)

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Profile Related (Profiles, Centers, Groups, Reasons)

Profiles

Column	Type	Notes
Sequence	bigint AI PK
Type	int
Name	varchar(80)
Inactive	tinyint
ContactID	bigint
NameForConsultant	varchar(80)
CustomData	json
TimeZone	varchar(120)

Centers

Column	Type	Notes
Sequence	bigint AI PK
Name	varchar(80)
Prefs	text
CourseListID	bigint
fromEmail	varchar(80)
ProfileType	varchar(80)	Unused.
ProfileID	bigint	Relates to Profiles.Sequence.
Inactive	tinyint
PrimaryGroup	bigint	Unused.
Settings	json
OtherData	json
UpdatedDT	datetime
IsWritingCenter	tinyint

Reasons

Column	Type	Notes
Sequence	bigint AI PK
ProfileID	bigint	Relates to Profiles.Sequence.
Subcenters	varchar(255)
Reason	varchar(80)
Inactive	tinyint
AutoLogTime	int
AutoLogNow	int
NotificationTime	int
SnoozeTime	int
isWork	tinyint
isStaff	tinyint
SortCode	varchar(40)
NotForAppt	tinyint
NotForLogin	tinyint
NotForVisit	tinyint
Category	varchar(80)
CustomData	json

Groups

Column	Type	Notes
Sequence	bigint AI PK
GroupName	varchar(80)
ProfileID	bigint	Relates to Profiles.Sequence.
Prefs	json

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More coming soon...