TracCloudReportsManagement15

From Redrock Wiki

Visits by Assigned Advisor and Student

This report will display your visits grouped by Advisor, then Subject, then Student (ID). Each visit record is also listed, containing the date, time, total hours, center, and consultant.

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  • Centers
Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected.


  • Time Frame
The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.


  • Link to Advisor's Email (Required) and Name (Optional)
Select the student custom field that contains the advisor email address. Optionally, you can also specify which student field contains the advisor name if it has been set up.


  • Time Format
This determines the format of duration, a 90-minute session could display as 1.50, 01:30:00, or 01:30.


  • Decimal Accuracy
This determines the decimal accuracy of duration data. Defaults to 2, showing a 1-hour session as "1.00".


  • In-Person/Online
Filter the data in this report to only include In-Person or Online records. Defaults to All.


  • Include Students without Visits
Include all students in report results, even if they don't have any visit records.


  • Additional Search
Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
Multiple fields can be added to further narrow down your results.


  • Additional fields to show
This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.


  • Deliver to
Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).



  • Send Advisor Emails
This report can be used to automatically send emails to your advisors regarding each of their visits. After generating this report, save it as a favorite, and automate that favorite report to have advisor emails sent automatically on a daily/weekly/monthly basis. More information on saving a report as a favorite as well as automating a favorite report can be found on the Reports main page.
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