TracCloud: Grade Groups & Potential Assignments

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Grade Groups & Potential Assignments
Grade Groups can be used to calculate registration grades based on the student's number of visits, total time, and/or completed assignments. You can control which of those data points applies to this calculation, how many points are awarded, and the threshold of total points required to achieve a certain grade.

This feature is primarily utilized in fitness centers, but there's nothing preventing this from also being used in centers of other types if you think in might be applicable for your use case.

1. Creating a Grade Group

The first step is creating a Grade Group. This is where you'll define how many points students will receive per action. To begin creating a grade group, go to Other > Other Options > Grade Groups. From the Grade Group Listing, click on the hamburger icon (File:Hamburger.png) and choose New Grade Group.

Screenshot: The Grade Group Entry page.

To begin, we need to decide what qualifies as the highest grade score. Let's say we have a 6 week course, and we want students visiting twice a week for an hour each time. Students will also be expected to complete one assignment per week.

File:3475826.png

  • Grade Group Name
This is the name of this particular Grade Group. We'll be referring back to this name a few times, so make sure it's clear and unique.
  • Points Per Visit
This determines how many points the student will receive per visit login. In some cases, you only want to reward total time rather than total logins, or both, or even neither. If you want to exclude this, simply leave the value as 0. In our case, we don't want students to visit for several hours at once, so we'll reward students who stagger out their 1-hour visits by providing points for separate visits.
  • Points Per Minute
Similar to the above, we can reward points for visit time. In our case, we want to reward time more than login, so we'll say that the student gets 60 points per hour.
  • Calculation Mode
This ties into the Grade Tables that we'll see later. Put simply, Min Points means that the grade will only be as high as the student's minimum score across Visits, Time, and Assignments, while Combined Total combines the points from each of the three categories and calculates grade based off that number alone.
  • Maximum Visit/Time/Assignment Points
This allows you to designate a point threshold where a certain action no longer contributes to the student's overall total. For example, we may not want to give a student an A grade if they completed twice the Assignments as expected while they never visited the center. So we're capping the Assignment points at 800, and if the student wants to progress further than 800, they must visit the center.

visit threshold fields are being added later, don't publish until ready

2. Creating a potential assignment

3. Examples

4. Registration Assignment Grid


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