TracCloud Report: Initial Visit: Difference between revisions

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This report will provide students' first visits in the time range specified. For example, if Sam Smith had a visit on Oct. 3rd, 5th, and 8th, and you run this report on that month, only their visit on the 3rd will be displayed and counted in totals.
This report will provide students' first visits in the time range specified. For example, if Sam Smith had a visit on Oct. 3rd, 5th, and 8th, and you run this report on that month, only their visit on the 3rd will be displayed and counted in totals.
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[[File:7537487.png|600px]]<br>
{{#lst:Template:TracCloudReportsDescriptions|Centers}}
{{#lst:Template:TracCloudReportsDescriptions|TimeFrame}}
{{#lst:Template:TracCloudReportsDescriptions|ShowOnlineSpecifically}}
{{#lst:Template:TracCloudReportsDescriptions|ShowSummary}}


*<b>Show Totals Bar Chart</b> will display a graph that visually conveys which center has the most student visits within your report criteria.
{{#lst:Template:TracCloudReportsDescriptions|ShowTotalsChart}}


*<b>Show Summary Report</b> will only provide totals for each center, hiding information on the individual student visits for brevity.
{{#lst:Template:TracCloudReportsDescriptions|VisitTimeFormat}}
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{{#lst:Template:TracCloudReportsDescriptions|InPersonOnline}}
 
{{#lst:Template:TracCloudReportsDescriptions|AdditionalSearch}}
 
{{#lst:Template:TracCloudReportsDescriptions|AdditionalFieldsToShow}}


[[File:7537487.png|600px]]<br>
{{#lst:Template:TracCloudReportsDescriptions|OutputFormat}}


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{{#lst:Template:TracCloudReportsDescriptions|DeliverTo}}


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<big><b>CSV Export</big></b><br>
<big><b>HTML</big></b><br>
<i>CSV Raw Data</i> is also available to provide the visit information without groupings/totals.<br>
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<big><b>CSV</big></b><br>
[[File:5162584.png|900px]]
[[File:5162584.png|900px]]


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Revision as of 10:31, 27 April 2022

Students

• Attendance by Hour

• Initial Visit

• Student Fields

• Student Search Availabilities

• Students Visits Center Grid

• Students Visits Summary

• Students Visits/Appointments by ??

• Students and Appointment Status Crosstab

• Students by Appointment Status

• Visits by ??

• Visits by Week by Center

• Faculty Student Visits


Initial Visit

This report will provide students' first visits in the time range specified. For example, if Sam Smith had a visit on Oct. 3rd, 5th, and 8th, and you run this report on that month, only their visit on the 3rd will be displayed and counted in totals.

7537487.png


  • Centers
Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected.


  • Time Frame
The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.


  • Show online locations specifically
If unchecked, the 'Location' for online Appts/Visits will be displayed as simply 'Online.' If this option is checked, it will display the specific online location (e.g., 'https://zoom.us/123456789').


  • Show Summary
Only show data totals, excluding details of individual records.


  • Show Totals Bar Chart
Adds a visual bar chart of totals to your report data.


  • Time Format
This determines the format of duration, a 90-minute session could display as 1.50, 01:30:00, or 01:30.


  • In-Person/Online
Filter the data in this report to only include In-Person or Online records. Defaults to All.


  • Additional Search
Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
blankornull as a keyword to find records where the field is blank (Reason: blankornull)
Multiple fields can be added to further narrow down your results.


  • Additional fields to show
This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.


  • Output format
Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.


  • Deliver to
Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).


HTML
3265503.png

CSV
5162584.png

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