TracCloud Report: Students Visits Summary

Contents

Management

Payroll

Registrations

Scheduling

Security

Students

Other

Students

• Appointments by Hour by Day of Week

• Attendance by Hour

• Initial Visit

• Student Fields

• Student Search Availabilities

• Students Visits Center Grid

• Students Visits Summary

• Students Visits/Appointments by ??

• Students and Appointment Status Crosstab

• Students by Appointment Status

• Visits by ??

• Visits by Week by Center

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• Faculty Student Visits

• Faculty Student Appointments

Students Visits Summary

This report provides a list of all students who have visited based on your chosen search criteria, along with their total visits and total hours.

• Centers

Filter report data by center. You can select all centers or only a specific few to narrow down your results. At least one center must be selected. Inactive centers are hidden from this list by default, but can be included by checking "Show Inactive."

• Time Frame

The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.

• Show Totals Bar Chart

Adds a visual bar chart of totals to your report data.

• Include Students without Visits

By default, this report will only include students with visits. You can change this preference to also include active students without visits, or go further and include all students without visits.

• Include Totals by Appointment Type

Enabling this checkbox adds additional columns to the report results displaying the total visits that were linked to group appointments, 1-on-1 appointments, and drop-ins (no linked appointments).

• Time Format

This determines the format of duration, a 90-minute session could display as 1.50, 01:30:00, or 01:30.

• Decimal Accuracy

This determines the decimal accuracy of duration data. Defaults to 2, showing a 1-hour session as "1.00".

• Meeting Type

Filter the data in this report to only include records based on meeting type (In-Person, Online, Asynchronous (where applicable), and Phone). Defaults to All.

• Secondary Sorting

Select the secondary field that data will be sorted/grouped by. With a field selected, multiple rows can display visits at once. Use Hide Student Name Repeats to hide the student's name on those rows if preferred.

• Additional Search

Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
blankornull as a keyword to find records where the field is blank (Reason: blankornull)
Multiple fields can be added to further narrow down your results.

• Additional fields to show

This can be used to add additional data fields to the report results. For example, you could use this to add a student's email address in a visit report.

• Output format

Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.

• Deliver to

Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (example@example.edu;sample@example.edu).

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• FTE (Full-Time Equivalent)

These settings allow you to filter results to only students who have visited for X number of hours/visits for a specific Reason.

• Required Hours

These settings allow you to filter students based on their required hours value. This can be combined with the FTE search options above.

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HTML


CSV