TracCloud: Rosetta

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TracCloud: Table and Field List

This article lists fields in TracCloud grouped by table. For each field, it will show the data type, description, and how the field is accessible in Twig, the API, and how it displays in the SFTP data export.

Tips

• Hover over the field name to see an example value.

• Click the header to sort by that column, shift-click to sort by multiple.

Type Definitions

Type	Description
varchar(#)	Alphanumeric field with a specified maximum length.
int	Integer, maximum value of about 4 billion, or a 10-digit numeric value.
bigint	Big integer, maximum value of about 9 quintillion, or a 16-digit numeric value.
tinyint	Tiny integer, typically used to store a 1 or 0 as true or false.
date	Date, formatted as YYYY-MM-DD
time	A specific time using a 24-hour format (HH:MM:SS), e.g., 13:45:00
datetime	Date and time, YYYY-MM-DD HH:MM:SS
double	Decimal # with up to 12 digits precision
json	JSON-formatted field that contains multiple fields and values (e.g., custom fields).

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Students

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Field	Type	Description	Twig	API	SFTP Export
Sequence	bigint AI PK	Static identifier for students, unrelated to ID.		Students.Sequence
UUID	varchar(36)	Unique identifier for this user.		Students.UUID
ID	bigint	The student's ID number. Should be unique.	{{Student.ID}}	Students.ID	StudentID
Other_ID	varchar(40)	Alternative identifier for the student.	{{Student.Other_ID}}	Students.Other_ID	OtherID
Other_ID2	varchar(40)	Another alternative identifier for the student.	{{Student.Other_ID2}}	Students.Other_ID2	OtherID2
Barcode	varchar(80)	The student's barcode.	{{Student.Barcode}}	Students.Barcode	Barcode
Status	varchar(80)	Whether the student is Active or Inactive.	{{Student.Status}}	Students.Status	Status
OtherStatus	varchar(80)	Alternative/custom status.		Students.OtherStatus	StudentOtherStatus
Legal_First	varchar(80)	The student's legal first name.	{{Student.Legal_First}}	Students.Legal_First	LegalFirst
First Name	varchar(80)	The student's preferred first name.	{{Student.First_Name}}	Students.First_Name	FirstName
Last Name	varchar(80)	The student's last name.	{{Student.Last_Name}}	Students.Last_Name	LastName
Middle	varchar(80)	The student's middle name.	{{Student.Middle}}	Students.Middle	Middle
Full_Name	varchar(255)	The student's full name, formatted as "Last, First M.".	{{Student.Full_Name}}	Students.Full_Name
LastFirst	varchar(255)	The student's full name, formatted as "Last, First M".	{{Student.LastFirst}}
Full_Name2	varchar(255)	The student's full name, formatted as "First M. Last".	{{Student.Full_Name2}}	Students.Full_Name2
FirstLast	varchar(255)	The student's full name, formatted as "First Last".	{{Student.FirstLast}}
Street	varchar(250)	The student's street address.		Students.Street	Street
Apt	varchar(80)	The student's apartment number.		Students.Apt
City	varchar(120)	The student's city.		Students.City	City
State	varchar(80)	The student's state.		Students.State	State
Zip	varchar(20)	The student's zip code.		Students.Zip	ZIP
Home_Phone	varchar(80)	The student's home phone number.	{{Student.Home_Phone}}	Students.Home_Phone	HomePhone
Work_Phone	varchar(80)	The student's work phone number.	{{Student.Work_Phone}}	Students.Work_Phone	WorkPhone
Cell_Phone	varchar(80)	The student's cell phone number.	{{Student.Cell_Phone}}	Students.Cell_Phone	CellPhone
Email	varchar(120)	The student's email address, typically their campus email.	{{Student.Email}}	Students.Email	Email
Preferred	varchar(80)	The student's preferred contact method. Possible values are listed below. 1 = Home 2 = Work 3 = Cell 4 = Email 5 = Verbal	{{Student.Preferred}}	Students.Preferred
LastDateIn	date	Date of the student's last visit.		Students.LastDateIn
UserName	varchar(120)	The student's username for authentication.	{{Student.UserName}}	Students.UserName	StudentUserName
Birthdate	date	The student's birthdate.		Students.Birthdate	Birthdate
Pronouns	varchar(80)	The student's preferred pronouns.	{{Student.Pronouns}}	Students.Pronouns	StudentPronouns
Gender	varchar(80)	The student's gender.	{{Student.Gender}}	Students.Gender	Gender
Ethnicity	varchar(150)	The student's ethnicity.	{{Student.Ethnicity}}	Students.Ethnicity	Ethnicity
Major	varchar(120)	The student's major.	{{Student.Major}}	Students.Major	Major
Class	varchar(80)	The student's class.	{{Student.Class}}	Students.Class	Class
DegreeGoal	varchar(80)	The student's degree goal.	{{Student.DegreeGoal}}	Students.DegreeGoal	DegreeGoal
Cohort	varchar(80)	The student's cohort.	{{Student.Cohort}}	Students.Cohort	Cohort
College	varchar(80)	The student's college.	{{Student.College}}	Students.College	College
Grad_Und	varchar(80)	The student's graduate status.	{{Student.Grad_Und}}	Students.Grad_Und	GradUndergrad
GPA	double	The student's GPA.	{{Student.GPA}}	Students.GPA	GPA
AccumHours	double	The student's accumulated hours.		Students.AccumHours	Hours
Fund	varchar(80)	The student's fund.		Students.Fund	StudentFund
PrimaryConsultantID	bigint	Relates to Staff.Sequence.		Students.PrimaryConsultantID
FlagText	varchar(80)	The contents of the student's "Flag Information" field.		Students.FlagText
CustomData	json	All custom fields are stored in this field. Specify a custom field with its sequence number after "cf_".	{{Student.CustomData.cf_123}}	Students.Customdata->>``$.cf_123``	[Field Name]
WatchLists	json	Returns a true or false value based on whether or not the student is on the specified watch list. Hover over the name of your watch list to find its sequence number (e.g., wl_9)	{{Student.WatchLists.wl_0}}
gen_BIOConfirmed	varchar(2)	Whether or not the student has confirmed their bio.		Students.gen_BIOConfirmed
gen_BIOConfirmedDT	varchar(20)	When the student last confirmed their bio.		Students.gen_BIOConfirmedDT
CreatedDT	timestamp	When this student record was initially created in TracCloud.		Students.CreatedDT
_LastImportedDT	datetime	The last time this student record was imported into TracCloud.		Students._LastImportedDT

Visits

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Field	Type	Description	Twig	API	SFTP Export
Sequence	bigint AI PK	A unique identifier for every visit record.		Visits.Sequence	VisitID
EnteredDT	datetime	The time and date the student entered the center. This will only differ from TimeIn if your center tracks wait time.	{{Visit.EnteredDT}}	Visits.EnteredDT
TimeIn	datetime	The time the student's visit began.	{{Visit.TimeIn}}	Visits.TimeIn
TimeOut datetime
Duration int
isWork	tinyint	Whether or not this visit is a work visit.	{{Visit.isWork}}	Visits.isWork
StudentID	bigint	Relates to Students.Sequence (not Students.ID).		Visits.StudentID
CenterID	bigint	Relates to Centers.Sequence		Visits.CenterID
ConsultantID	bigint
RegistrationID	bigint	Relates to Registrations.Sequence		Visits.RegistrationID
ReasonID	bigint	Relates to Reasons.Sequence		Visits.ReasonID
TotalTime double	-	isWaiting tinyint
WaitTime	double	How long the student waited to start their visit (TimeIn - EnteredDT).	{{Visit.WaitTime}}	Visits.WaitTime	WaitTime
CustomData json
NotificationDT datetime
isTerminated	tinyint	Whether or not this visit was automatically terminated by TracCloud.		Visits.isTerminated
Fund	varchar(80)	The fund for this visit.	{{Visit.Fund}}	Visits.Fund	Fund
CtrNotes	text	The notes field filled in by staff/consultants in TracCloud.	{{Visit.CtrNotes}}	Visits.CtrNotes	VisitNotes
SurveyRespID	bigint	Relates to Responses.Sequence.		Visits.SurveyRespID
TermID	bigint	Relates to Terms.Sequence.		Visits.TermID	VisitTermCode (displays Terms.TermCode)
SectionID	bigint	Relates to Sections.Sequence.		Visits.SectionID
Location	varchar(512)	The location of the visit.	{{Visit.Location}}	Visits.Location	Location
Online tinyint
TimeZone	varchar(120)	The time zone of this visit's time.		Visits.TimeZone
asynchVisitID bigint
VisitDay	varchar(20)	The day of week the visit took place.	{{Visit.VisitDay}}	Visits.VisitDay	Weekday
gen2_date_EnteredDT date
gen2_date_TimeIn date
gen2_date_TimeOut date

Appointments

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Field	Type	Description	Twig	API	SFTP Export
example	example	example	{{example.example}}	example.example	example	example