TracCloud: Grade Groups & Potential Assignments: Difference between revisions

Grade Groups & Potential Assignments
Grade Groups can be used to calculate registration grades based on the student's number of visits, total time, and/or completed assignments. You can control which of those data points applies to this calculation, how many points are awarded, and the threshold of total points required to achieve a certain grade.

This feature is primarily utilized in fitness centers, but there's nothing preventing this from also being used in centers of other types if you think in might be applicable for your use case.

1. Creating a Grade Group

The first step is creating a Grade Group. This is where you'll define how many points students will receive per action. To begin creating a Grade Group, go to Other > Other Options > Grade Groups. From the Grade Group Listing, click on the hamburger icon (File:Hamburger.png) and choose New Grade Group.

Screenshot: The Grade Group Entry page.

To begin, we need to decide what qualifies as the highest grade score. Let's say we have a 6 week course, and we want students visiting twice a week for an hour each time. Students will also be expected to complete one assignment per week.

Grade Group Name

This is the name of this particular Grade Group.

Points Per Visit

This determines how many points the student will receive per visit login. In some cases, you only want to reward total time rather than total logins, or both, or even neither. If you want to exclude this, simply leave the value as 0. In our case, we don't want students to visit for several hours at once, so we'll reward students who stagger out their 1-hour visits by providing points for separate visits.

Points Per Minute

Similar to the above, we can reward points for visit time. In our case, we want to reward time more than login, so we'll say that the student gets 60 points per hour. Set to 0 to exclude.

Calculation Mode

This ties into the Grade Tables below. Min Points means that the grade will only be as high as the student's minimum score across Visits, Time, and Assignments, while Combined Total combines the points from each of the three categories and calculates grade based off that number alone.

Maximum Visit/Time/Assignment Points

This allows you to designate a point threshold where a certain action no longer contributes to the student's overall total. For example, we may not want to give a student an A grade if they completed twice the Assignments as expected while they never visited the center. So we're capping the Assignment points at 800, and if the student wants to progress further than 800, they must visit the center.

Minimum Visit Time to Count

This allows you to add a visit time threshold for when a visit counts towards a student's total points. For example, you likely don't want a 5-minute visit to count towards their total. In our example case, the minimum is 20 minutes.

Grade Book Columns

These are the possible assignments that can contribute to a student's grade, which we will come back to in Step 2. Each assignment can be set to Checkbox or Entered Value depending on how you are tracking points.

Grade Chart

This is where you will define how many points are needed for each grade. This changes depending on whether you're using Combined Total or Min Points as the Calculation Mode.

Combined Total: In this case, it's as simple as clicking the New button, and adding grades and their respective minimum points to obtain. In our example scenario, if a student visits 6 times, for exactly 60 minutes each, and completes all 6 assignments, the total is 1680 (of the 2100 theoretical maximum). We'll set our A grade a little under that score at 1600, with the rest of the grades being scaled accordingly. F grade is anything between 0 and the second lowest grade.

Screenshot: The Grade Group grading table using the Combined Total.

Min Points: This use-case gets slightly more complicated, but gives greater flexibility in preventing students from over-scoring in visit time, while ignoring assignments, or vise-versa. With this option, we can create a grade level for each possible source of points, and the student's final grade will be the lowest of the set. As an example, lets say our student has maxed out the Visit and Time values, for a total of 1300pts, but they've only scored 400 in their Assignments (bringing the total to 1700). This would result in an A grade if the above Combined Total table was being used. If we want to discourage this approach, we can setup a table like we see below. The student's lowest grade in each column will be their final grade. Our example student would receive a C in this case.

Screenshot: The Grade Group grading table using Min Points.

2. Creating a Potential Assignment

Potential Assignments are another way that students can gain points towards their grade. These assignments are linked to a Grade Group from the Grade Book Column option mentioned above, and will also need to be assigned to Section and Registration records, Step 3 and 4/5 respectively. To create a new Potential Assignment, go to Other > Other Options > Potential Assignments > Click the hamburger icon (File:Hamburger.png) > New Potential Assignment.

Name

This is the name of this assignment.

Max Points

This is the number of points that can be contributed to a student's overall grade.

Description

This is your description of this assignment.

Link a quiz and Allowed Retries

This ties into SurveyTrac's ability to send students a quiz. More information on this in Step 6.

3. Linking Grade Groups to Sections

To utilize the Assignment Grid (Step 5), the Grade Group must be linked with your section record. In the example below, I'm linking ACTG100 004 with Wiki Grade Group. Other > Listings > Sections > [The section record you want to update] > Grade Group.

4. Linking Assignments to Individual Registrations

Now that you have your Potential Assignments and Grade Groups setup, you can link an assignment to your student registrations. This can performed in bulk from the Assignment Grid (Step 5) or individually.

For the latter scenario, this is done by going to Students > [Your student] > Registrations > [The registration you want to link an assignment to] > Assignments. Click the Add New Assignment button, which will take you to the following screen.

Alternate methods of reaching a Registration record, such as through Listings > Registrations, are also available.

Assignment

Select your Potential Assignment type here.

Date

Date of assignment creation.

Grade Points

Define how many points the student received for this assignment (overrides maximum points defined in Potential Assignment).

Comments

An optional field for additional comments.

5. Assignment Grid on Registration Listing

The Assignment Grid allows you to review your students' total points, as well as mark assignments as completed for multiple students at once. This menu can be accessed by going to Other > Listings > Registrations > Hamburger icon (File:Hamburger.png) > Views > Assignment Grid.

There are several actions that can take place from this screen, alongside the basics such as reviewing individual grades and points.

Recalculating Grades

If you've made an adjustment to your grading algorithm, or recently recorded new visits for a student, you may need to recalculate grades to see the most up-to-date information. From the Assignment Grid, click on the Hamburger icon (File:Hamburger.png), then Recalc These Grades. The screen will refresh with updated information after a moment of loading.

Mark Assignments as Completed (Checkbox)

Any Potential Assignments linked to your Grade Group will appear as an additional column on this screen. The screenshot above displays this for our Workbook assignment. Simply click the checkbox to mark the assignment as completed, updating the student's total points.

Assign a Value to Assignments (Entered Value)

In your Grade Group settings, if you opted to mark assignments as "Entered Value" instead of "Checkbox," you will see a slightly different view. Here, you can instead enter custom point values for this assignment on a per-student basis. Click the + icon to add points to the total, click - to subtract.

Screenshot: Alternative Assignment view described above.

Export the List to CSV

If you would like to export this grade data to a CSV file, there's a utility immediately available from the Assignment Grid view in Hamburger icon > Export CSV.

Screenshot: CSV Export of Assignment Grid.

@@ Line 11: / Line 11: @@
 <hr>
-<b><big>1. Creating a Grade Group</big></b><br>
+==1. Creating a Grade Group==
-The first step is creating a Grade Group. This is where you'll define how many points students will receive per action. To begin creating a grade group, go to Other > Other Options > Grade Groups. From the Grade Group Listing, click on the hamburger icon ([[File:Hamburger.png|17px]]) and choose <i>New Grade Group</i>.
+The first step is creating a Grade Group. This is where you'll define how many points students will receive per action. To begin creating a Grade Group, go to <i>Other > Other Options > Grade Groups</i>. From the Grade Group Listing, click on the hamburger icon ([[File:Hamburger.png|17px]]) and choose <i>New Grade Group</i>.
 [[File:8909927.png|800px|Screenshot: The Grade Group Entry page.]]<br><br>
@@ Line 22: / Line 22: @@
 <hr>
 * <b>Grade Group Name</b>
-::This is the name of this particular Grade Group. We'll be referring back to this name a few times, so make sure it's clear and unique.
+::This is the name of this particular Grade Group.
 <hr>
 * <b>Points Per Visit</b>
@@ Line 31: / Line 31: @@
 <hr>
 * <b>Calculation Mode</b>
-::This ties into the Grade Tables that we'll see later. Put simply, <b>Min Points</b> means that the grade will only be as high as the student's minimum score across Visits, Time, and Assignments, while <i>Combined Total</i> combines the points from each of the three categories and calculates grade based off that number alone.
+::This ties into the Grade Tables below. <b>Min Points</b> means that the grade will only be as high as the student's minimum score across Visits, Time, and Assignments, while <i>Combined Total</i> combines the points from each of the three categories and calculates grade based off that number alone.
 <hr>
 * <b>Maximum Visit/Time/Assignment Points</b>
@@ Line 37: / Line 37: @@
 <hr>
 * <b>Minimum Visit Time to Count</b>
-::This allows you to add a visit time threshold for when a visit counts towards a student's total points. For example, you probably don't want a 5-minute visit to count towards their total. In our example case, the minimum is 20 minutes.
+::This allows you to add a visit time threshold for when a visit counts towards a student's total points. For example, you likely don't want a 5-minute visit to count towards their total. In our example case, the minimum is 20 minutes.
 <hr>
 [[File:9084787.png|800px|Screenshot: The lower half of the Grade Group Entry page.]]<br><br>
 <hr>
 * <b>Grade Book Columns</b>
-::These are the linked assignments, which we will come back to in Step 2. Each assignment can be set to <i>Checkbox</i> or <i>Entered Value</i> depending on how you are tracking points.
+::These are the possible assignments that can contribute to a student's grade, which we will come back to in Step 2. Each assignment can be set to <i>Checkbox</i> or <i>Entered Value</i> depending on how you are tracking points.
 <hr>
 * <b>Grade Chart</b>
@@ Line 54: / Line 54: @@
 <hr>
 ==2. Creating a Potential Assignment==
-Potential assignments are another way that students can gain points towards their grade. These assignments are assigned to a Grade Group from the Grade Book Column option mentioned above, and will also need to be assigned to the Section, and lastly Registration.
+Potential Assignments are another way that students can gain points towards their grade. These assignments are linked to a Grade Group from the Grade Book Column option mentioned above, and will also need to be assigned to Section and Registration records, Step 3 and 4/5 respectively. To create a new Potential Assignment, go to <i>Other > Other Options > Potential Assignments > Click the hamburger icon ([[File:Hamburger.png|17px]]) > New Potential Assignment.</i>
-To create a new Potential Assignment, go to Other > Other Options > Potential Assignments > Click the hamburger icon ([[File:Hamburger.png|17px]]) > New Potential Assignment.
 [[File:9216348.png|800px|Screenshot: New potential assignment entry.]]<br><br>
@@ Line 64: / Line 62: @@
 <hr>
 * <b>Max Points</b>
-::This is the number of points that can be contributed to a students overall grade.
+::This is the number of points that can be contributed to a student's overall grade.
 <hr>
 * <b>Description</b>
@@ Line 70: / Line 68: @@
 <hr>
 * <b>Link a quiz</b> and <b>Allowed Retries</b>
-::This ties into SurveyTrac's ability to send students a quiz. More information on this in step 6.
+::This ties into SurveyTrac's ability to send students a quiz. More information on this in Step 6.
+<hr>
+==3. Linking Grade Groups to Sections==
+To utilize the Assignment Grid (Step 5), the Grade Group must be linked with your section record. In the example below, I'm linking ACTG100 004 with Wiki Grade Group. <i>Other > Listings > Sections > [The section record you want to update] > Grade Group.</i>
+[[File:4851972.png|800px|Screenshot: A Section record, Grade Group field is highlighted.]]
 <hr>
-==3. Linking Grade Group to Sections==
+==4. Linking Assignments to Individual Registrations==
-To utilize the Assignment Grid (step 5), the Grade Group must be linked with your section record. In the example below, I'm linking ACTG100 004 with Wiki Grade Group.
+Now that you have your Potential Assignments and Grade Groups setup, you can link an assignment to your student registrations. This can performed in bulk from the Assignment Grid (Step 5) or individually.
+For the latter scenario, this is done by going to <i>Students > [Your student] > Registrations > [The registration you want to link an assignment to] > Assignments</i>. Click the <i>Add New Assignment</i> button, which will take you to the following screen.
-Other > Listings > Sections > [The section record you want to update] > Grade Group.
+Alternate methods of reaching a Registration record, such as through <i>Listings > Registrations</i>, are also available.
-[[File:4851972.png|800px|Screenshot: A Section record, Grade Group field is highlighted.]]
+[[File:8120363.png|800px|Screenshot: Registration record, Assignments tab.]]
+<hr>
+* <b>Assignment</b>
+::Select your Potential Assignment type here.
+<hr>
+* <b>Date</b>
+::Date of assignment creation.
+<hr>
+* <b>Grade Points</b>
+::Define how many points the student received for this assignment (overrides maximum points defined in Potential Assignment).
+<hr>
+* <b>Comments</b>
+::An optional field for additional comments.
+<hr>
+==5. Assignment Grid on Registration Listing==
+The Assignment Grid allows you to review your students' total points, as well as mark assignments as completed for multiple students at once. This menu can be accessed by going to <i>Other > Listings > Registrations > Hamburger icon ([[File:Hamburger.png|17px]]) > Views > Assignment Grid</i>.
+[[File:3165083.png|800px|Screenshot: The Assignment Grid view of the Registrations Listing.]]<br><br>
+There are several actions that can take place from this screen, alongside the basics such as reviewing individual grades and points.
-==4. Assigning a Potential Assignment to a Registration==
+* <b>Recalculating Grades</b>
-Now that you have your Potential Assignments and Grade Groups setup, you can link an assignment to one of your student's registrations.
+::If you've made an adjustment to your grading algorithm, or recently recorded new visits for a student, you may need to recalculate grades to see the most up-to-date information. From the Assignment Grid, click on the Hamburger icon ([[File:Hamburger.png|17px]]), then <i>Recalc These Grades</i>. The screen will refresh with updated information after a moment of loading.
+<hr>
+* <b>Mark Assignments as Completed (Checkbox)</b>
+::Any Potential Assignments linked to your Grade Group will appear as an additional column on this screen. The screenshot above displays this for our Workbook assignment. Simply click the checkbox to mark the assignment as completed, updating the student's total points.
+<hr>
+* <b>Assign a Value to Assignments (Entered Value)</b>
+::In your Grade Group settings, if you opted to mark assignments as "Entered Value" instead of "Checkbox," you will see a slightly different view. Here, you can instead enter custom point values for this assignment on a per-student basis. Click the <b>+</b> icon to add points to the total, click <b>-</b> to subtract.
+::[[File:9851563.png|250px|Screenshot: Alternative Assignment view described above.]]
+<hr>
+* <b>Export the List to CSV</b>
+::If you would like to export this grade data to a CSV file, there's a utility immediately available from the Assignment Grid view in <i>Hamburger icon > Export CSV</i>.
+::[[File:3145248.png|700px|Screenshot: CSV Export of Assignment Grid.]]
+<hr>
-==5. Registration Assignment Grid==
-==6. Quiz SurveyTrac==
 |}
-[[Category:rsc_internal]]

TracCloud: Grade Groups & Potential Assignments: Difference between revisions

From Redrock Wiki

Revision as of 14:47, 15 February 2022

Global Preferences

1. Creating a Grade Group

2. Creating a Potential Assignment

3. Linking Grade Groups to Sections

4. Linking Assignments to Individual Registrations

5. Assignment Grid on Registration Listing