View source for Advanced Prefs

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| style="vertical-align:top; font-size:140%; color:#7c1911; padding:30px 0px 0px 0px;" | '''Advanced Prefs''' <HR>
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The Advanced Preferences are accessible to the Sys Admin users for setting up more advanced or customized global settings for the entire system. These are system-wide settings that control the Trac system regardless of Center Profile, Subcenter, or Group. The Advanced Preferences are found from the Utilities and Prefs…
There are many more Advanced Preferences that could be customized for your Trac application. This section will highlight only some more commonly used advanced preferences. Many of these preferences do not exist until entered the first time.


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|style="vertical-align:top; font-size:100%; " | '''''ActivateOnlineLink'''''<BR />
The Online link setting will allow you to enter the consultants online session URL in their account.


'''''AdminBCCEmail'''''<BR />
If an email in entered in the data text box that email will be BCC in all emails sent from the Trac application.


'''''ALLOWEDUPLOADEXT'''''<BR />
This setting will determine what extensions can be uploaded in the Documents for students and consultants. 


'''''AllowStudLoc'''''<BR />
If Appointment locations are being utilized in your centers, this will allow a student to have a drop down in the Appointment Entry Window to select the Location. 


'''''AlsoSendInstrVisEmailTo'''''<BR />
If an email in entered in tha data text box that email will be BCC in all emails sent from the Trac application for Faculty Emails.


'''''ApptToleranceFrom'''''<BR />
The students will be marked Attended for the appointment as long as they have a visit within the Appointment Tolerance time.


'''''ApptToleranceTo'''''<BR />
The students will be marked Attended for the appointment as long as they have a visit within the Appointment Tolerance time.


'''''ApptTolMissed'''''<BR />
The students will be marked Attended for the appointment as long as they have a visit within the Appointment Tolerance time.

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<div style="float: left; margin-top: 0em; margin-bottom: 1em"><b>Learn more about this preference</b></div><div class="mw-collapsible mw-collapsed">
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When a student signs into the Trac System for an appointment, a visit record is created. Then at the end of the night, when an auto event runs, the visit will be linked with the appointment. But how does the Trac System know that the student is logging in for that specific appointment? This is where appointment tolerance comes in. By setting tolerance timings, you can control exactly when visits will be linked with appointments.

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'''Advanced Preferences''' – The timing tolerance of visits and appointments.

These can be found in Trac Navigation > Trac Man icon > Utilities and Prefs > Advanced Prefs. Search for “ApptTol@”. 

This will display three preferences; the values are the tolerance times in minutes.

* ApptToleranceFrom – How late a student can login and still be linked to that appointment.

* ApptToleranceTo – How early a student can login and still be linked to that appointment

* ApptTolMissed – How soon after the appointment starts is it marked as missed if the student doesn’t login.

To modify these settings, simply click on the preference you want to change, set the number to the time you want (in minutes), then click save.

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Once the appointment and visit are linked, the next time you look at that appointment in the student’s history or from the consultant’s schedule, you’ll see a “Visit Info” tab where you can quickly switch between the two views.


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'''Auto Event''' – When the visits and appointments are linked.

Trac Navigation > Trac Man icon > Utilities and Prefs > Auto Events > “missedAppt”.

This is the auto event that automatically sets appointment status’ and links appointments and visits.

* is Pending – Enables or disables the auto-event.

* Last Performed – When the event last ran, this can be manually changed to force weekly/monthly events to run on specific days.

* Schedule – Whether the event runs daily, weekly, monthly, or on a specific date. We recommend leaving this on daily.

* Time – The time of day the event runs on, we recommend setting this outside of normal operating hours and not conflicting with any other auto-events.

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'''''CampusNameUsedForTitle'''''<BR />
The Main Menu title can be edited to not display "TutorTrac Main Menu" or "AdvisorTrac Main Menu"


'''''CreateSectSchedOnImport'''''<BR />
This is set to Yes, if you are importing the class start date, end date, class start time, end time and day of week.


'''''Cust1(2-9)Choice'''''<BR />
In the Student Entry Window, under the Custom Campus Tab you can add choices in the drop down for the Custom fields you are importing.


'''''Cust1(2-9)Name'''''<BR />
In the Student Entry Window, under the Custom Campus Tab you can rename the default titles "Custom#" to match the Custom fields you are importing.


'''''defAvailMaxStud'''''<BR />
When you create Available Times, this setting will allow you to set the default for the "Max # Students." 


'''''DefBatchVisitDur'''''<BR />
In the Batch Visit Entry window the default for the time is set to one hour but can be changed accordingly.


'''''DefQuickVisitDur'''''<BR />
In the Quick Visit Entry window the default for the total time can be changed accordingly.


'''''DELETE-STATUS'''''<BR />
When staff, consultants or student Cancel/Delete an appointment you can add Cancel options such as "DELETED - CANCELED," "DELETED - CANCELED/MAX Missed," "DELETED - CANCELED/Rescheduled."


'''''documentPostTypes'''''<BR />
Various categories of documents that might be posted.


'''''emailImportStatusFrom'''''<BR />
After the import is completed it will email the admin and include the From address that has been entered.


'''''emailImportStatusTo'''''<BR />
After the import is completed it will email the address listed the Import Status. 


'''''FACULTYEMAILPREFS'''''<BR />
Redrock staff will create a customization for the fields that will be included in the Faculty Email


'''''formatID'''''<BR />
This is the formatting code for controlling the display of student IDs.


'''''GenderChoices'''''<BR />
If you would like to override standard Male/Female choice, enter choices like M|Male(ret)F|Female(ret)U|Unknown


'''''GradeCodes'''''<BR />
SI Comparison Report grade defaults


'''''GradeCodesNoPass'''''<BR />
SI Comparison Report non passing grade defaults


'''''GradeCodesPass'''''<BR />
SI Comparison Report passing grade defaults


'''''GradeCodesWithdraw'''''<BR />
SI Comparison Report withdraw grade defaults


'''''HTML:AvailResultsGenInstr'''''<BR />
This HTML will appear in the Available Time Slots window after clicking "Search" in the Search Criteria.


'''''HTML:InstrVisEmailMsg'''''<BR />
This text will appears in the Faculty Email.


'''''HTML:InvalidID'''''<BR />
After entering the ID, Name or Handle in the "Log Student" box if there is no record found this message appears in the "Find Student" window.


'''''HTML:logPickCenter'''''<BR />
After entering the ID, Name or Handle in the "Log Student" box this will appear in the "Choose A Center" window. 


'''''HTML:logPickReason'''''<BR />
When logging in a student once a center is selected, this text will appear above the Consultant, Subject and/or Reason box.


'''''HTML:NoAccessMsg'''''<BR />
Message is displayed to users on the No Access page.


'''''HTML:searchAvailGenInstr'''''<BR />
This HTML will appear in the Available Time Slots window after clicking "Search" in the Search Criteria.


'''''HTML:SelectAdvisor'''''<BR />
When logging in a student once a center is selected, this text will appear above the Consultant box.


'''''HTML:SelectCenter'''''<BR />
When logging in a student this text will appear to the left when choosing a Center.


'''''HTML:SelectReason'''''<BR />
When logging in a student once a center is selected, this text will appear above the Reason box.


'''''HTML:SelectSubject'''''<BR />
When logging in a student once a center is selected, this text will appear above the Subject box.


'''''KIOSKBigLogin'''''<BR />
KIOSK Mode uses a larger font and hides the announcements area.


'''''KIOSKNewWindow'''''<BR />
Entering KIOSK Mode opens a new window.


'''''ListRecsPerPage'''''<BR />
This will display the number of records before going to the next page


'''''orderReasonsByActive'''''<BR />
Active Reason will display first in the Center Profile, Reasons Tab.
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<div style="float: left; margin-top: 0em; margin-bottom: 1em"><b>Learn more about this preference</b></div><div class="mw-collapsible mw-collapsed">
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By default, your Reasons are sorted alphabetically. However, the Trac System also has the option to sort them first from active to inactive, then alphabetically. That way, your currently relevant (active) reasons show up first. In this Newsletter, we’ll be going over how to make this change, and the effect thereof.

'''Modifying the Preference'''

Go to Trac Navigation > Trac Man icon > Utilities and Prefs > Advanced Prefs > “orderReasonsByActive”

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It’s set to blank (No) by default. You can set it to Yes (sort by active) or No (don’t sort by active), click save once you’ve decided.

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'''The Effect of the Preference'''

orderReasonsByActive = No/Blank, Reasons are only sorted alphabetically.

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orderReasonsByActive = Yes, Reasons are sorted active to inactive, then alphabetically.

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'''''passLength'''''<BR />
Minimum of characters in length


'''''passLower'''''<BR />
Must contain number of lower case letters.


'''''passNames'''''<BR />
Password cannot include users name.


'''''passNumber'''''<BR />
Password must contain a number.


'''''passSymbol'''''<BR />
Password must contain a symbol.


'''''passUnique'''''<BR />
Password must contain a unique character.


'''''passUpper'''''<BR />
Must contain number of UPPER CASE letters.


'''''rrMaintAcct'''''<BR />
Disable Redrock Support accounts


'''''sessionExpireDays'''''<BR />
Number of days your session will be active before having to sign back in.


'''''sessionExpireDaysKIOSK'''''<BR />
Number of days your session will be active before having to sign back in for the Kiosk.


'''''sfx-manualgmtoffset'''''<BR />
if "Convert Date/Time to GMT" isn't working for you in Starfish settings, it's possible your server isn't allowing TutorTrac to read/write an offset file. This preference can be used to bypass the file, manually setting an offset in hours. E.g., "4", "7".


'''''SMS_ConsCan'''''<BR />
Default the setting for Consultants to get appointment Cancellation text messages.


'''''SMS_ConsCon'''''<BR />
Default the setting for Consultants to get appointment Confirmation text messages


'''''SMS_ConsOther'''''<BR />
Default the setting for Consultants to get generic text messages


'''''SMS_ConsRem'''''<BR />
Default the setting for Consultants to get appointment Reminder text messages


'''''SMS_ConsTime'''''<BR />
Default the time that Consultants will get the Reminder appointment text messages.


'''''SMS_StudCan'''''<BR />
Default the setting for Students to get appointment Cancellation text messages.


'''''SMS_StudCon'''''<BR />
Default the setting for Students to get appointment Confirmation text messages


'''''SMS_StudOther'''''<BR />
Default the setting for Students to get generic text messages


'''''SMS_StudRem'''''<BR />
Default the setting for Students to get appointment Reminder text messages


'''''SMS_StudTime'''''<BR />
Default the time that Students will get the Reminder appointment text messages.


'''''StartWeekDay'''''<BR />
This will allow you to change the start of the week day, default is Monday.


'''''StoreStudentPass'''''<BR />
This will allow you to change the store and change the students password in the Student Entry Window. 


'''''StudKeepApptOpenOnSave'''''<BR />
When a student books an appointment, the Appointment Entry window will not disappear. This is used if you want them to attached a document to the appointment.


'''''TIMECHECK'''''<BR />
This feature will allow the student to check thier total time for the semester or week(if using "TimeCheckWeekly")


'''''TimeCheckWeekly'''''<BR />
This will calculate the total for the students(Sunday to Saturday) when the check the Time Check box when they log in.


'''''WeekEnd'''''<BR />
On the Week Schedule this will change the Weekend to a red shade.

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