From Redrock Wiki

Student Search Availabilities

This report shows information on students' availability searches, along with what they searched for and whether or not they booked. TracCloud checks for appointments that were booked on the same day as the search, so you will not see results for today until tomorrow. The results will be grouped by date by default, but you can change this using the Sort by option.


  • Time Frame
The date range for the data in this report. Beyond entering a date range manually, you can also choose a preset date range (Today, This Month, This Semester, etc) from the dropdown list above.

  • Show Summary
Only show data totals, excluding details of individual records.

  • Show Totals Bar Chart
Adds a visual bar chart of totals to your report data.

  • Show Student Email
Include Student Email in report results.

  • Sort by
Choose how the selected data is sorted.

  • Searches to Include
This allows you to filter results to only students who booked or did not book an appointment. Default is all.

  • Reason
Only show results for the specific Reason.

  • Subject/Course/Section
Only show results for the specific Subject, Course, or Section.

  • Special Needs / Skills / Accommodations
Only show results for a specific Need/Skill/Accommodation.

  • Additional Search
Filter your results by a selected field.
Use * as a wildcard (Subject: MAT*)
| as "or" (Major: Mathematics|Biology)
# as "Not" (Status: #Inactive)
&& as "And" (Major: #Mathematics&&#Biology)
blankornull as a keyword to find records where the field is blank (Reason: blankornull)
Multiple fields can be added to further narrow down your results.

  • Output format
Use HTML to view report data in your browser, or export this report to a CSV file (available for most reports). Some reports offer additional CSV options depending on if you want to include totals and/or data grouping in your export.

  • Deliver to
Display this report immediately in your browser ("Screen"), or send the report to a specified email address ("Email"). Multiple email addresses can be specified, use ; to separate them (;