TracCloudNews10

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Create Generic Sections Most sections in your Trac System are created as a result of data imports from your student information system. However, there may be exceptions where you need to create generic sections that any student can come in for. In the following example, I want to create a new generic course named "Other" that all students can select. There are four steps that need to be completed in order to create this course, those being creating a generic term (if there is not one already), creating a new course, and creating a new section. 1. Creating a Course First, we need to create the course that our section is going to be assigned to. Start by going to Other > Listings > Courses > New Course. In the Course Entry window, the Subject field is required, and will be the name of our non-enrolled course. In this example, we’ll be calling our course “Other.” The remaining fields are optional and will be left blank for this scenario. Save once you’re ready to move on to step 2. 2. Creating a Term Our section will need to be assigned to a term. While we could technically assign it to our currently active term, this may not be ideal, since we would need to create a new non-enrolled section each semester. For a case such as this, let’s create a generic term that we can leave active. For the name of the term, you can name it anything you'd like. However, naming it "0" has the added benefit that the dates will be copied from your active terms automatically, so there is no extra work needed to update this term later on. Other > Other Options > Preferences > Terms > New Term. 3. Creating a Section Next up, we need to create the section that staff and students can select. Go to Other > Listings > Sections > New Section. Select the Course and Term that you just created, check the Non-Enrolled and Active box, then save. The other fields are optional. 4. Update your Course Lists Lastly, you’ll need to update your course lists to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out this article. Other > Listings > Course Lists > [Your Course List] You’ll also want to select Process Specialties to update your existing Course Lists. And you’re all set! Students and staff can now select your non-enrolled course when searching for availabilities or creating visits. More Questions? We hope that you found this Newsletter helpful, and as always if you have any questions about this or any other features, please feel free to let us now by emailing Helpdesk@go-redrock.com or submitting a ticket. Thank you for your continued support!