TracCloud: Semester Changeover

Changing Semesters in TracCloud

The process of activating new terms for your upcoming semester in TracCloud has been streamed significantly.

Step 0. Import New Term Data

Before you can move forward in TracCloud, you/your IT will need to first send the new semester data to TracCloud via your import process. Once this has been completed, you can move forward to Step 1.

Step 1. Activate Your New Term

Now that your new semester data exists in TracCloud, we have to tell the system which terms are active. Go to Other > Other Options > Preferences > Terms. You should see your new term here in a deactivated state (first/left screenshot).

Click the pencil icon for your new term, this will open a Term Entry window where you can begin to make changes (second/right screenshot). Make sure "Active" is checked, and add the Active From and To dates to the relevant fields as well (these are utilized for "This Term" date ranges in reports and scheduling rules). You may also want to deactivate your prior term at this time as well, or you can deactivate it later if preferred. Multiple terms can be active at once.

2. Process Activations

3. Process Specialties