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Create Generic Sections

Most sections in your Trac System are created as a result of data imports from your student information system. However, there may be exceptions where you need to create generic sections that any student can come in for.

In the following example, I want to create a new generic course named "Other" that all students can select. There are four steps that need to be completed in order to create this course, those being creating a generic term (if there is not one already), creating a new course, and creating a new section.

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How to...

• Change Semesters

• Create Non-Enrolled Courses

• Login as Another User

• Set Missed Appts as Pending

• Keep Registrations Active

• Favorite & Automate Reports

Non-Enrolled Courses

Non-Enrolled courses can be useful in allowing students without registrations or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be explaining the process of creating one of these non-enrolled courses.

Creating a Course

First, you will need to create the course that your section is going to be assigned to. Go to Other ➜ Listings ➜ Courses ➜ New Course.

In the course entry window, enter the desired name of your non-enrolled course in the Subject field. The example below shows Other, a common non-enrolled course name. The remaining fields are optional and will be left blank for this scenario. Save when you're done.

Creating a Term

Your section will need to be assigned to a term. While you can technically assign it to a regular active term, this isn't best practice since you would need to create a new section each semester. In most cases, you should instead create a generic term that can always be left active.

Go to Other ➜ Other Options ➜ Preferences ➜ Terms ➜ New Term, then create a new term. Your generic term code should simply be 0. This is a special term code that causes the dates to update automatically to match your other active terms, minimizing manual work later.

Creating a Section

Next, you need to create the section that staff and students can select. Go to Other ➜ Listings ➜ Sections ➜ New Section.

Select the Course and Term that you just created, check the Non-Enrolled and Active box, then save. The other fields are optional.

Update your Course Lists

Lastly, you’ll need to update your course lists to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out this article.

Other ➜ Listings ➜ Course Lists ➜ [Your Course List].

To ensure all course lists are updated, select Process Specialties from the listing.

At this point, students and staff can now select your non-enrolled course when searching for availabilities or creating visits.