TracCloud: Registrations Listing: Difference between revisions

Registrations Listing
A Registration is the link between a Student and a Section. If a student is enrolled in a Section, they have a Registration for that Section. A list of all Registrations can be found by going to Other > Listings > Registrations.

Using the Search Bar on this screen, we can easily perform quick searches to find specific Registrations. Right-clicking in the search bar (shown below) will provide a list of available Registration fields to search by, click any of these to auto-fill the search bar.

Example Searches:

Find a Registration by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but it works well as an example.

Students.ID=1931

...or by Subject.

CHEM300

Search multiple fields at once, separate your searches by a space.

Students.ID=1931 Terms.TermCode=2022SU

When performing multiple searches where at least one field contains a space, make sure to surround the contents you're searching for with quotation marks.

Terms.TermCode="Summer 2022" Courses.SubjectCourse=CHEM300

Search in Custom Fields. It's recommended to use the right-click menu to select these, as it will always auto-fill the correct field name.

#sql:MidTermGrades#=B

Fields that expect a True or False value can be search with 1 or 0. The search below would show you all inactive registrations.

Registrations.Inactive=1

Clicking on an individual enrollment opens the Registration Entry page in the screenshot below. This allows you to review and modify registration records as needed.

Most fields visible here are self-explanatory, with the few that may require some additional clarification listed below.

Status

This is a separate status field that you can import from your student information system (e.g., Dropped, Withdrawn). Depending on your import configuration, this can automatically deactivate the registration record if a certain status is entered.

Override Activation Date

In the event that you're utilizing active date ranges for individual registrations, checking this box allows you to override the existing date range to specify your own.

Time Trac Info

This field shows you the linked student's total visits and time for this enrollment.

Assignments tab

Ties into the Grade Groups and Assignments feature, click here for more information.

@@ Line 1: / Line 1: @@
 {{TracCloudGuideTabs}}
-{{TracCloudGuideListingsTOC}}
+{| style="width:100%; vertical-align:top; "
+| style="width:250px; vertical-align:top; padding:2px 15px 2px 2px;" | {{TracCloudGuideListingsTOC}}
+| style="vertical-align:top; padding:20px 20px 20px 2px;" |
+{| style="width:100%; vertical-align:top; "
 <big><b>Registrations Listing</b></big><br>
-The Registrations Listing contains all Registration records recorded in your Trac System. To navigate to the Registration Listing, go to <i>Other > Listings > Registrations</i>. This will bring you to the following screen with a search bar at the top.
+A Registration is the link between a Student and a Section. If a student is enrolled in a Section, they have a Registration for that Section. A list of all Registrations can be found by going to <b>Other > Listings > Registrations</b>.
+<hr>
 [[File:9277944.png|800px|Screenshot: The Registration Listing.]]<br><br>
-Searching the Registration listing is easy, you can simply right click in the Search Bar, select the field you want to search within, and type you query. Special symbols can be utilized to more specifically narrow down your results.
+Using the Search Bar on this screen, we can easily perform quick searches to find specific Registrations. Right-clicking in the search bar (shown below) will provide a list of available Registration fields to search by, click any of these to auto-fill the search bar.<br><br>
+<div style="float: left; margin-right: 2em; margin-bottom: 1em">
+[[File:5104382.png|300px]]
+</div>
+<b>Example Searches:</b>
+* Find a Registration by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but it works well as an example.
+:::<i>Students.ID=1931</i><br><br>
+* ...or by Subject.
+:::<i>CHEM300</i><br><br>
+* Search multiple fields at once, separate your searches by a space.
+:::<i>Students.ID=1931  Terms.TermCode=2022SU</i><br><br>
+* When performing multiple searches where at least one field contains a space, make sure to surround the contents you're searching for with quotation marks.
+:::<i>Terms.TermCode="Summer 2022"  Courses.SubjectCourse=CHEM300</i><br><br>
+* Search in Custom Fields. It's recommended to use the right-click menu to select these, as it will always auto-fill the correct field name.
+:::<i>#sql:MidTermGrades#=B</i><br><br>
+* Fields that expect a True or False value can be search with 1 or 0. The search below would show you all inactive registrations.
+::<i>Registrations.Inactive=1</i><br><br>
+<hr>
+Clicking on an individual enrollment opens the Registration Entry page in the screenshot below. This allows you to review and modify registration records as needed.
+[[File:4623532.png|800px]]<br><br>
-{{:TracCloudGuideListingsSymbols}}<br><br>
+Most fields visible here are self-explanatory, with the few that may require some additional clarification listed below.<br><br>
-A list of searchable fields can be found below, with examples on the right.
+<b>Status</b>
+::This is a separate status field that you can import from your student information system (e.g., Dropped, Withdrawn). Depending on your import configuration, this can automatically deactivate the registration record if a certain status is entered.<br><br>
-{| class="wikitable"
+<b>Override Activation Date</b>
-|-
+::In the event that you're utilizing active date ranges for individual registrations, checking this box allows you to override the existing date range to specify your own.<br><br>
-! NavSearch!!Definition!!
-|-
-| General NavSearch Codes||General NavSearch codes are Words, Phrases or Names that can be typed into the NavSearch bar and instantly return results of Registration Records.||
-|-
-! SearchCodes!!Definitions!!Examples and Variations
-|-
-| Registrations.Sequence=||Will search for the internal sequence number of a registration record.||Registrations.Sequence=128683
-|-
-| Students.ID=||Will search for registrations by a specific student based on ID.||Students.ID=1931
-|-
-| Students.First_Name=||Will search for registrations by a specific student based on their first name.||Students.First_Name=Rob
-|-
-| Students.Last_Name=||Will search for registrations by a specific student based on their last name.||Students.Last_Name=Day
-|-
-| Sections.Code=||Will search for registrations linked to a specific section number.||Sections.Code=360
-|-
-| Sections.CRN=||Will search for registrations linked to a specific CRN number.||Sections.CRN=17100360
-|-
-| Terms.TermCode=||Will search for registrations linked to a specific Term number.||Terms.TermCode=22SP
-|-
-| Registrations.Grade=||Will search for registrations of a specific grade.||Registrations.Grade=B
-|-
-| Registrations.RegStatus=||Search for registrations by secondary status (may not be applicable depending on campus).||Registrations.RegStatus=Dropped
-|-
-| Registrations.Notes=||Search for registrations by notes.||Registrations.Notes=Early-enrollment
-|-
-| Registrations.Inactive=||Search for active or inactive registrations. 0 is active, 1 is inactive.||Registrations.Inactive=1
-|-
-| Registrations.EarnedCredits=||Search for registrations based on the Earned Credits field.||Registrations.EarnedCredits=5
-|-
-| Registrations.ValidFromDT=||Search for registrations based on the valid from date (may not be applicable depending on campus).||Registrations.ValidFromDT=2022-01-01
-|-
-| Registrations.ValidToDT=||Search for registrations based on the valid to date (may not be applicable depending on campus).||Registrations.ValidToDT=2022-01-01
-|-
-| Registrations.OverrideDate=||Search for registrations by whether or not "Override Activation Dates" is checked. 1 is Yes, 0 is No.||Registrations.OverrideDate=1
-|-
-| Registrations.TermID=||Search for registrations linked to a specific term based on the term's sequence number.||Registrations.TermID=1256
-|-
-| Courses.Subject=||Search for registrations linked to a specific subject.||Courses.Subject=MAT
-|-
-| Courses.SubjectCourse=||Search for registrations linked to a specific subject + course.||Courses.SubjectCourse=MAT360
-|-
-| Faculty.FullName=||Search for registrations linked to a specific faculty member.||Faculty.FullName=Dave Smith
-|-
-| Registrations.SectionID=||Search for registrations linked to a section based on the section sequence.||Registrations.SectionID=326747
-|-
-| Sections.TermID=||Search for registrations linked to a term code, based on the term sequence number.||Sections.TermID=161
-|-
-| Registrations.StudentID=||Search for registrations for a student based on the student's sequence number.||Registrations.StudentID=12256
-|-
-| Sections.FacultyID=||Search for registrations linked to a specific faculty member's sequence.||Sections.FacultyID=1262
-|-
-|}<br><br>
-Multiple searches can be strung together to further narrow down your results. For example, in the screenshot below I'm searching for student 1901's enrollments for the Fall 2006 term.
+<b>Time Trac Info</b>
+::This field shows you the linked student's total visits and time for this enrollment.<br><br>
-[[File:1787267.png|700px|Screenshot: The search results of the query described above.]]<br><br>
+<b>Assignments</b> tab
+::Ties into the Grade Groups and Assignments feature, [[TracCloudGuideGlobalGradesAssign|click here for more information.]]

TracCloud: Registrations Listing: Difference between revisions

From Redrock Wiki

Revision as of 09:53, 15 July 2022

Listings