TracCloud: Non-Enrolled Courses: Difference between revisions
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</ | <div class="pageTitle">Non-Enrolled Courses</div> | ||
Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be | |||
Non-Enrolled courses can be useful in allowing students without [[TracCloudGuideListingsRegistrations|registrations]] or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be explaining the process of creating one of these non-enrolled courses. | |||
== | ===Creating a Course=== | ||
First, | First, you will need to create the [[TracCloudGuideListingsCourses|course]] that your section is going to be assigned to. Go to Other ➜ Listings ➜ Courses ➜ New Course.<br> | ||
[[File:7957490.png|800px]] | [[File:7957490.png|800px]]<br><br> | ||
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In the | In the course entry window, enter the desired name of your non-enrolled course in the <i>Subject</i> field. The example below shows <i>Other</i>, a common non-enrolled course name. The remaining fields are optional and will be left blank for this scenario. Save when you're done.<br> | ||
[[File:3347736.png|800px]] | [[File:3347736.png|800px]] | ||
== | ===Creating a Term=== | ||
< | Your section will need to be assigned to a [[TracCloud:_Terms|term]]. While you can technically assign it to a regular active term, this isn't best practice since you would need to create a new section each semester. In most cases, you should instead create a generic term that can always be left active. | ||
Go to Other ➜ Other Options ➜ Preferences ➜ Terms ➜ New Term, then create a new term. Your generic term code should simply be <i>0</i>. This is a special term code that causes the dates to update automatically to match your other active terms, minimizing manual work later. | |||
[[File:5315940.png|800px]] | [[File:5315940.png|800px]] | ||
== | ===Creating a Section=== | ||
Next | Next, you need to create the [[TracCloudGuideListingsSections|section]] that staff and students can select. Go to Other ➜ Listings ➜ Sections ➜ New Section. | ||
Go to | |||
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Select the <b>Course</b> and <b>Term</b> that you just created, check the <b>Non-Enrolled</b> and <b>Active</b> box, then save. The other fields are optional. | Select the <b>Course</b> and <b>Term</b> that you just created, check the <b>Non-Enrolled</b> and <b>Active</b> box, then save. The other fields are optional. | ||
[[File:5947126.png|700px]] | [[File:5947126.png|700px]] | ||
== | ===Update your Course Lists=== | ||
Lastly, you’ll need to update your [[TracCloudGuideBasicsCourses|course lists]] to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out [[TracCloudGuideBasicsCourses#Sharing_Course_List_Items|this article.]] | Lastly, you’ll need to update your [[TracCloudGuideBasicsCourses|course lists]] to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out [[TracCloudGuideBasicsCourses#Sharing_Course_List_Items|this article.]] | ||
Other ➜ Listings ➜ Course Lists ➜ [Your Course List]. | |||
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<br><br> | [[File:4557878.png|800px]]<br><br> | ||
[[File:3905269.png|800px]] | To ensure all course lists are updated, select <i>Process Specialties</i> from the listing. | ||
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[[File:3905269.png|800px]]<br><br> | |||
At this point, students and staff can now select your non-enrolled course when searching for availabilities or creating visits. | |||
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[[Category:TracCloud]] | [[Category:TracCloud Manual]] | ||
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Latest revision as of 21:25, 12 June 2026
Non-Enrolled courses can be useful in allowing students without registrations or without a relevant registration for the type of appointment/visit they need to still receive tutoring assistance. This article will be explaining the process of creating one of these non-enrolled courses.
Creating a Course
First, you will need to create the course that your section is going to be assigned to. Go to Other ➜ Listings ➜ Courses ➜ New Course.
In the course entry window, enter the desired name of your non-enrolled course in the Subject field. The example below shows Other, a common non-enrolled course name. The remaining fields are optional and will be left blank for this scenario. Save when you're done.
Creating a Term
Your section will need to be assigned to a term. While you can technically assign it to a regular active term, this isn't best practice since you would need to create a new section each semester. In most cases, you should instead create a generic term that can always be left active.
Go to Other ➜ Other Options ➜ Preferences ➜ Terms ➜ New Term, then create a new term. Your generic term code should simply be 0. This is a special term code that causes the dates to update automatically to match your other active terms, minimizing manual work later.
Creating a Section
Next, you need to create the section that staff and students can select. Go to Other ➜ Listings ➜ Sections ➜ New Section.
Select the Course and Term that you just created, check the Non-Enrolled and Active box, then save. The other fields are optional.
Update your Course Lists
Lastly, you’ll need to update your course lists to ensure that your course is assigned to your Centers and your Consultants. If you need to assign this new subject to multiple course lists at once, check out this article.
Other ➜ Listings ➜ Course Lists ➜ [Your Course List].
To ensure all course lists are updated, select Process Specialties from the listing.
At this point, students and staff can now select your non-enrolled course when searching for availabilities or creating visits.
