TracCloudGuideGlobalTerms: Difference between revisions

This menu contains all semester term numbers in your Trac System. By marking a term as Active, this makes the related sections accessible when searching for appointments, logging in, etc. Inactive term courses won't display throughout most of the Trac System, but the data is still available for batch visits or reports, and can always be reactivated if needed.

For each term, you have the following data. These fields can also be edited by clicking the Pencil icon. New Terms can also be created manually, such as in the case of Non-Enrolled courses.

Active

This determines whether or not the Term is active. In the event of a semester changeover, activating your new term is step 1.

TermCode

This is the actual term code for your semester, these codes are alphanumeric.

Active From / To

This is the date range of this specific term. This is used in relation to reports and scheduling restrictions, where the option "Current Term" can represent a date range. This field determines what date range that phrase corresponds to.

Beyond the Term records, we also have the following options.

Process Activations

This activates registrations for your current term and deactivates registrations for inactive terms. Almost exclusively used during semester changeovers.

Process Specialties

This updates all Course Lists, and is typically used during the semester changeover. Has the same effect as the button on the Course Lists Listing.

Activation / Deactivation Overrides

This setting allows you to activate or deactivate a certain student population, bypassing the auto-deactivation process (typically based on active enrollments). You would select a Student List, typically based on students' "Other Status," giving you the ability to manually set a student as active or inactive. An example scenario would be students visiting for non-enrolled courses being set to active, and blocked students being deactivated.

Active Terms x Days before / after Term actually starts / ends (optional)

In the event that your enrollments are being activated based on a provided date range, rather than Term Code alone, this preference allows you to add a buffer to that Activation/Deactivation process. Typically, something like 14 days in both directions, allowing students to book slightly earlier than the actual start date, and slightly later than the end time.

Process Reg Activation by Terms (Manual)

Clicking this will immediately activate all registrations for your current active term(s). If there was an error in your import file on a particular day, this can be used to quickly return to normal functionality.

See Also

Semester Changeover

Sections

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 {{TracCloudGuideTabs}}
-{| style="width:100%; vertical-align:top; "
+<div class="tcWidgetPage">
-| style="width:250px; vertical-align:top; padding:2px 15px 2px 2px;" | {{TracCloudGuideGlobalTOC}}
+<div class="categoryWide">
-| style="vertical-align:top; padding:20px 20px 20px 2px;" |
+{{TracCloudGuideGlobalTOC}}
-{| style="width:100%; vertical-align:top; "
+</div>
 <big><b>Terms</b></big><br>
-This preference contains all semester term numbers in your Trac System. By marking a term as Active, this makes the related courses accessible when searching for appointments, logging in, etc. Inactive term courses won't display throughout most of the Trac System, but the data is still available for batch visits or reports, and can always be reactivated if needed.<br><br>
+This menu contains all semester term numbers in your Trac System. By marking a term as Active, this makes the related [[TracCloudGuideListingsSections|sections]] accessible when [[TracCloudGuideBasicsSchedule|searching for appointments]], [[TracCloudGuideBasicsVisits|logging in]], etc. Inactive term courses won't display throughout most of the Trac System, but the data is still available for [[TracCloudGuideBasicsVisits#3._Creating_Batch_Visits|batch visits]] or [[TracCloudReports|reports]], and can always be reactivated if needed.<br><br>
-Terms will be created automatically based on your data import, but you can also manually create terms as well (for cases such as non-enrolled courses). Within each term record, you have the Active/Inactive status, the actual term code (alphanumeric), and the date range. The latter option is primarily used for reporting purposes, as the source for options such as "This Term" in your report date ranges.
+[[File:4064351.png|800px]]<br><br>
-[[File:9532371.png|800px]]<br><br>
+For each term, you have the following data. These fields can also be edited by clicking the Pencil icon. New Terms can also be created manually, [https://wiki.go-redrock.com/index.php/TracCloudGuideBasicsNonEnrolled such as in the case of Non-Enrolled courses.]
+* <b>Active</b>
+::This determines whether or not the Term is active. In the event of a [[TracCloudNewsSemesterChangeover|semester changeover]], activating your new term is step 1.<br><br>
+* <b>TermCode</b>
+::This is the actual term code for your semester, these codes are alphanumeric.<br><br>
+* <b>Active From</b> / <b>To</b>
+::This is the date range of this specific term. This is used in relation to reports and [[TracCloudGuideProfilePrefsSchedule|scheduling restrictions]], where the option "Current Term" can represent a date range. This field determines what date range that phrase corresponds to.<br><br>
-|}
+Beyond the Term records, we also have the following options.
-{{DISPLAYTITLE:<span style="position: absolute; clip: rect(1px 1px 1px 1px); clip: rect(1px, 1px, 1px, 1px);">{{FULLPAGENAME}}</span>}}
-[[Category:rsc_internal]]
+* <b>Process Activations</b>
+::This activates registrations for your current term and deactivates registrations for inactive terms. Almost exclusively used during [[TracCloudNewsSemesterChangeover|semester changeovers]].<br><br>
+* <b>Process Specialties</b>
+::This updates all [[TracCloudGuideBasicsCourses|Course Lists]], and is typically used during the semester changeover. Has the same effect as the button on the Course Lists Listing.<br><br>
+* <b>Activation / Deactivation Overrides</b>
+::This setting allows you to activate or deactivate a certain student population, bypassing the auto-deactivation process (typically based on active enrollments). You would select a [[TracCloudGuideGlobalLists|Student List]], typically based on students' "Other Status," giving you the ability to manually set a student as active or inactive. An example scenario would be students visiting for non-enrolled courses being set to active, and blocked students being deactivated.<br><br>
+* <b>Active Terms x Days before</b> / <b>after Term actually starts</b> / <b>ends (optional)</b>
+::In the event that your enrollments are being activated based on a provided date range, rather than Term Code alone, this preference allows you to add a buffer to that Activation/Deactivation process. Typically, something like 14 days in both directions, allowing students to book slightly earlier than the actual start date, and slightly later than the end time.<br><br>
+* <b>Process Reg Activation by Terms (Manual)</b>
+::Clicking this will immediately activate all registrations for your current active term(s). If there was an error in your import file on a particular day, this can be used to quickly return to normal functionality.
+[[Category:TracCloud]]
+<hr>
+<i>See Also</i>
+* [[TracCloudNewsSemesterChangeover|Semester Changeover]]
+* [[TracCloudGuideListingsSections|Sections]]
+</div>

TracCloudGuideGlobalTerms: Difference between revisions

From Redrock Wiki

Latest revision as of 14:21, 19 April 2024

Global Preferences