...visit, you have the ability to send the notes of the visit via email to a student's Coach, Mentor, or whomever needs to see the results of the visit.
...to the Trac system, the Send Notes button might be displayed on the Visit entry screen, the consultant would simply click this button at the conclusion of
3 KB (522 words) - 11:19, 26 March 2024
...hat student, whether that be a simple "Submit" or "Okay" button, or a text entry field for students to write in directly.<br>
...k Login Notification</b> means that this notification will appear when the student is logging in via a [[TracCloudGuideBasicsVisits|Kiosk or on the Log Listin
3 KB (442 words) - 11:52, 15 November 2023
| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Student Records'''<HR>
..., and Athletic Status, we need to keep these fields in mind when inputting Student Data into your Trac System.
3 KB (389 words) - 11:19, 26 March 2024
...ize:140%; color:#7c1911; padding:30px 0px 0px 0px;" | '''Creating a Static Student List''' <HR>
...ly listed in the Student Listing screen will be added to the newly created student list.
3 KB (509 words) - 11:05, 26 March 2024
...t navigate to a Center Profile Entry. The second tab in the Center Profile Entry screens is the Group Access tab. Click on this tab to assign privileges to
...individuals to the group. You are no longer forced into the Administrator, Student Worker, and Instructor categories. You establish your own groups, as many a
5 KB (807 words) - 11:07, 26 March 2024
...Log listing, during the log in/out process, on the student record, in the student listing, and in appointment records.
'''In the Student Entry record:'''
2 KB (334 words) - 11:21, 26 March 2024
'''''Allow 'move to' functionality in appointment entry'''''<BR />
...lected Group of users to be able to Move appointments from the Appointment Entry window. This simply allows a group to reschedule an Appointment for a later
4 KB (659 words) - 11:06, 26 March 2024
...etermines where this custom field appears: At Login, At Logout, or Student Entry Only.
...''' is selected, the Custom field will appear in the Student Entry form or Student Record, in the Center Info Tab.
4 KB (579 words) - 11:04, 26 March 2024
...erentiate or associate meaning. For example: Student Missed, Tutor Missed, Student Cancelled, Tutor Cancelled, or No Call No Show (NCNS).
In the Appointment Entry window, we are able to modify the Status of the Appointment, or any other f
5 KB (739 words) - 11:21, 26 March 2024
...he typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.
This will take you to the Terms and Conditions entry screen.
7 KB (1,094 words) - 17:37, 7 May 2024
...nt by Name or ID, and upon clicking on the Student’s name the Availability Entry Window will appear.
...ll begin the process of booking the Appointment by opening the Appointment Entry window.
3 KB (430 words) - 11:03, 26 March 2024
...px 0px 0px 0px;" | '''How do I create a custom question on the Appointment Entry window?'''<HR>
<b>•Display Custom Field on appointment entry</b><BR>Choose whether or not the custom question is shown.
2 KB (394 words) - 11:05, 26 March 2024
<big><b>Student Entry Choices</b></big><br>
...y and what choices are available. For information on <b>Custom</b> Student Entry fields, see our dedicated [[TracCloudGuideGlobalCustom|Custom Fields articl
4 KB (657 words) - 14:15, 3 January 2024
...ces. These preferences control access to additional options for your Batch Entry Utility. ''
*Show SI Batch Entry Option
8 KB (1,350 words) - 11:10, 26 March 2024
...students. Follow this guide to learn how to create a list and keep related student records all in one place. We will go over how to group students together, c
...” and ID in the “Field" drop-down menu. In the box labeled "Values", enter student ID’s that correspond to the desired students and click on the “Find by
6 KB (1,041 words) - 11:07, 26 March 2024
...="vertical-align:top; font-size:160%; color:#7c1911; " | '''Creating a New Student Profile''' <HR>
...ms. However, when first learning to navigate the Trac System, creating new student profiles manually can seem challenging.
3 KB (527 words) - 11:08, 26 March 2024
...ctivated, will allow this Group of users to search by Name through the Log Student Window. Entering any text will prompt the System to perform a search for St
...ctivated, will allow this Group of users to search by Name through the Log Student Window on a KIOSK or Self Sign-in Station. Entering any text will prompt th
7 KB (1,076 words) - 11:05, 26 March 2024
.... Students may even scan the barcodes or swipe the magnetic strip on their Student IDs to log in.
...Trac system finds your student, they will be asked to select a center. The student can select the appropriate center and click Log In. If only one center choi
5 KB (765 words) - 11:09, 26 March 2024
...dGuideGlobalBio|Student Confirm Bio]] settings now shows a QR code for the student to quickly scan on the kiosk</b><br><br>
* <b>2023-04-12: New report, Student Search Availabilities</b>
4 KB (640 words) - 12:31, 15 November 2023
In the Resource Entry window that appears we can enter any relevant data for the Resource: Barcod
In the lower half of the Resources Entry page are two sections.
8 KB (1,249 words) - 11:19, 26 March 2024
...ck and how that feedback can be used to improve teaching effectiveness and student outcomes.
...urveys can appear when a student logs in/out, books an appointment, on the student record, or emailed to students to be taken on their own time. Surveys are c
8 KB (1,287 words) - 11:09, 26 March 2024
...hich centers this group of users can view visits from the Visit Listing or Student Visit History screens. You can choose to assign access to All centers, None
...r privileges. Some of your groups may only access specific messages in the student history, while other groups may access all, or none. Because the Message Ty
7 KB (1,250 words) - 11:21, 26 March 2024
'''''Prevent User from Viewing Student IDs in Appointments and Log Listing'''''<BR />
...tments Entries and Log Listing pages. Activating this preference will hide Student ID #s.
7 KB (1,104 words) - 11:05, 26 March 2024
...; font-size:140%; color:#7c1911; padding:30px 0px 0px 0px;" | Create a New Student Profile Manually<HR>
|style="vertical-align:top; font-size:100%; " |We can enter Student information into your Trac system either manually or automatically through
6 KB (1,010 words) - 11:04, 26 March 2024
...c1911; padding:30px 0px 0px 0px;" | <span style="color:#7C1911">'''Student Entry Form'''</span><HR>
...ile directly from the Student Listings, which is essentially a List of All student records.
7 KB (1,178 words) - 11:18, 26 March 2024
...opportunity to visit and book appointments prior to being included in your student information system. This requires some configuration in your global prefere
<i>Other > Other Options > Preferences > Prospective Student Settings</i><br>
11 KB (1,545 words) - 17:28, 30 April 2024
...users must have access to the student listing screen, which is accessed by student search. In your Group Access Preferences, we need to activate the following
...ans that users may only find the students in the list but may not assign a student to the list. ''Search and Edit'' access to the list allows a user to remove
2 KB (302 words) - 11:06, 26 March 2024
...e:140%; color:#7c1911; padding:30px 0px 0px 0px;" | Group Access - Student Entry<HR>
...lass > Center Profiles > [Your Profile] > Group Access > [Group] > Student Entry''</span><BR>
13 KB (2,103 words) - 11:06, 26 March 2024
.... These custom fields can be displayed in [[TracCloudGuideListingsStudents|student profiles]], [[TracCloudGuideBasicsSchedule|appointments]], [[TracCloudGuide
...and can even be used in reports. This data can also be imported from your Student Information System just like the rest of the standard fields, more informat
10 KB (1,566 words) - 17:18, 22 April 2024
...creenshot). Click the pencil icon for your new term, this will open a Term Entry window where you can begin to make changes (second/right screenshot).
...creenshot: List of term codes.]] [[File:4775299.png|470px|Screenshot: Term entry window for new term code.]]
4 KB (590 words) - 11:49, 15 November 2023
...acCloudGuideBasicsVisits|log listing]] or [[TracCloudGuideListingsStudents|student listing]], assigning them to a watch list is a great way to accomplish this
::Static lists are managed manually. If an individual student or a set of students need to be added or removed from a list, they will nee
8 KB (1,243 words) - 12:50, 10 January 2024
...onsultant Jane Doe. On Wednesday, we see that Jane has an Appointment with student Sam Smith at 9:00 am for English 101.
When we click on the blue 9:00a hyperlink, the Appointment Entry window appears displaying the Appointment details.
5 KB (757 words) - 11:10, 26 March 2024
...sStudents|Student]] and a [[TracCloudGuideListingsSections|Section]]. If a student is enrolled in a Section, they have a Registration for that Section. A list
* Find a Registration by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but
4 KB (543 words) - 11:58, 15 November 2023
...the center. This can be done by adjusting the preference in the subcenter entry screen to constrain logging visits to students from a certain static or dyn
...the Subcenter you want to constrain logins for. Click on the '''Constrain Student Logging''' to dropdown menu to select an existing list.
2 KB (279 words) - 11:02, 26 March 2024
...itself or the consultant’s profile to that skill/accommodation so that the student performing the search will only see relevant availabilities in their result
...ccommodation will need to be selected by a staff member in the appointment entry window.
5 KB (683 words) - 11:51, 15 November 2023
...hamburger icon, then select “New Survey.” This will bring you to a survey entry form where you can start configuring basic options relating to your survey.
::* <b>Display during visit entry:</b> This displays within the “Surveys” tab of a visit record, allowing
15 KB (2,399 words) - 11:36, 24 April 2024
...ations|registration]] grades based on the [[TracCloudGuideListingsStudents|student]]'s number of [[TracCloudGuideListingsVisits|visits]], total time, and/or c
[[File:1313877.png|800px|Screenshot: The Grade Group Entry page.]]<br><br>
14 KB (2,323 words) - 11:53, 15 November 2023
...the center. This can be done by adjusting the preference in the subcenter entry screen to constrain logging visits to students from a certain static or dyn
...allowed to book an appointment in a particular center. The same subcenter entry screen gives the ability to constrain appointment booking to only those stu
6 KB (1,036 words) - 11:06, 26 March 2024
...ideBasicsSchedule|appointment]], which is represents the reservation. If a student doesn't follow through with an appointment, a visit is never created. Every
* Find a Visit by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but
5 KB (656 words) - 11:56, 15 November 2023
...olor:#7c1911; padding:30px 0px 0px 0px;" | '''Booking an Appointment (as a Student)''' <HR>
|style="vertical-align:top; font-size:100%; " |As a Student, we can book Appointments using the Search for Availability Window, which a
4 KB (646 words) - 11:03, 26 March 2024
* [[TracCloudGuideGlobalStudentFields|Student Entry Choices]]
* [[TracCloudGuideGlobalLists|Student Lists]]
3 KB (344 words) - 10:56, 15 November 2023
* <b>Profile-specific Group Entry</b> - SysAdmins can open Permission Groups within a specific Profile, to ac
...udGuideGlobalStudentFields|allow Profile Admins to create lists in Student Entry Choices.]]
6 KB (778 words) - 17:46, 5 March 2024
'''Student Entry'''
'''Step 3. Resetting Global Student Statuses — Only required if you have a single Trac Profile'''
4 KB (577 words) - 11:08, 26 March 2024
Student Support Services
*'''Email (and SMS text) reminder to Student, and (_) create message'''
17 KB (2,434 words) - 11:04, 26 March 2024
...centers, this will allow a student to have a drop down in the Appointment Entry Window to select the Location.
...be linked with the appointment. But how does the Trac System know that the student is logging in for that specific appointment? This is where appointment tole
13 KB (1,951 words) - 11:20, 26 March 2024
...e mouse click, the Availability Entry window will appear. The Availability Entry window allows you to enter details about the Consultant Availability.
...ont-size:140%; color:#7c1911; padding:30px 0px 0px 0px;" | '''Availability Entry Options'''<HR>
11 KB (1,795 words) - 11:07, 26 March 2024
Documents can be used to upload files to
student and staff accounts, [[TracCloudGuideListingsAppts|appointments]], [[TracClo
...op: 0em; margin-bottom: 1em"><big><b>Uploading and Viewing Documents</b> /
Student & Staff Profiles</big></div><div class="mw-collapsible mw-collapsed"><br><b
7 KB (927 words) - 11:54, 15 November 2023
...ideProfileGroups|'Student / Visit' tab]]. Responses will be visible on the student listing and in reports such as [[TracCloudReportsStudents06|Visits by ??]].
There are two new custom field entry types that use icons instead of text, examples for both can be found in our
3 KB (490 words) - 17:57, 5 January 2024
...dents currently logged in to your center. This section also covers the Log Student Box and the Mini Log List.
...; font-size:120%; " | The Batch Visit entry functions like the Quick Visit Entry, but for a group of students. This section also covers SI (Supplemental Ins
3 KB (494 words) - 11:21, 26 March 2024
Posting Documents allows you to upload important documents to a Student’s profile. Then users that have access to those documents will be able to
...s allowed to access the document. Some examples of document types might be Student Documents, Administrative Document, or Disability Document.
4 KB (602 words) - 11:09, 26 March 2024
...il is what will go to the consultant the day before the appointment with a student. Click on the icon to expand the text field, and then type the message that
...emails will be included in the student’s message history in their student entry window.
10 KB (1,480 words) - 11:07, 26 March 2024
...oom where the document can be edited and shared back-and-forth between the student and consultant.
::::*A Specific Student (ID) – Input a specific student's ID
15 KB (2,347 words) - 11:22, 26 March 2024
...n the semester start date instead. If your term started on Jan 1st and the student was assigned the Success Plan on the 2nd, they still need to complete the f
...E.g., if you select <i>Visit</i> as the type, you can set which Center the student needs to visit.
17 KB (2,748 words) - 12:34, 27 February 2024
...d Module, your staff will be able to schedule a time to meet with a single student or a group of students through Whiteboard. When you create an [[TracCloudGu
...nshot shows the student editing their document, once they're finished, the student clicks "Save Document" and "Stop Editing" to pass that document over to the
4 KB (640 words) - 17:48, 8 May 2024
|style="vertical-align:top; font-size:100%; " | ''''' Import Student Data'''''<BR />
'''''Confirm Student BIO'''''<BR />
4 KB (681 words) - 11:05, 26 March 2024
...e tracking specifically for study table centers, tracking the total time a student spends in the center in addition to recording the individual <i>table visit
At any point during a student's independent study time, they can request help. This is a three-step proce
19 KB (3,177 words) - 12:50, 24 April 2024
| style="vertical-align:top; font-size:120%; " |Kiosks, or student sign in stations, can be setup at your Centers to facilitate an efficient l
...t is primarily used by Students, access is very restricted. From a Kiosk a student may
7 KB (1,139 words) - 11:06, 26 March 2024
::Determines the phrasing of clients in TracCloud, “Student,” “Tutee,” “Client,” etc.<br><br>
...ent enrollments]]. During the [[TracCloudTechImport|import process]], if a student’s registration contains one of these codes, the enrollment will be deacti
15 KB (2,250 words) - 15:40, 10 May 2024
...rate in a slightly different manner, geared toward the appropriate type of student interaction.<BR /><BR />
• TutorTrac is directed toward tracking the student activity in the tutoring and learning support departments.<BR />
8 KB (1,185 words) - 11:21, 26 March 2024
Clicking on an individual Section opens the Section Entry page in the screenshot below. This allows you to review and modify Sections
::This allows any student to select this Section regardless of whether or not they have an enrollment
5 KB (710 words) - 12:39, 18 March 2024
...t times (for this example 1 hour) of these additional appointments, if the student wants to book multiple appointments.
...hile creating Availabilities. Reason will be displayed in the Availability Entry Window.
27 KB (3,987 words) - 11:03, 26 March 2024
...ontains several global system preferences, including mail server settings, student permissions, document types, and many more specific settings organized by c
The CurrentTerm is required when importing your student registrations. This setting allows your Trac system to identify which regis
20 KB (3,178 words) - 11:20, 26 March 2024
::You can choose which [[TracCloudGuideGlobalLists|student lists]] this user group can view/edit. Just as with the center options, we
...glance, we can see their name, email, and phone, but we can also click the entry to start editing their staff profile. We’ll go into more detail on this p
24 KB (3,833 words) - 14:50, 8 May 2024
...e while creating the referral, an automated email could be sent out to the student's assigned advisor, a professor, or otherwise, that way you and your staff
...sors, professors, or the student themselves, notifying us of something the student may be struggling with.
25 KB (3,995 words) - 11:18, 26 March 2024
* <b>Allowed Student List</b>
...supported), and a copy of the terms can be automatically forwarded to the student by checking <b>Send Terms and Conditions as Email to Recipient</b>.
9 KB (1,346 words) - 17:40, 23 April 2024
...ours based on the actual time the consultant is meeting with any logged-in student.<br>
...</b> - This work type applies to consultants who are meeting with a single student.<br><b>Group</b> - This applies if the consultant is meeting with 2 or more
16 KB (2,570 words) - 09:35, 1 April 2024
Student [[TracCloudGuideListingsVisits|Visits]] allow you to record when your stude
...g, the first question you will be asked is what center you want to log the student into.<br><br>
22 KB (3,496 words) - 17:00, 8 May 2024
This widget shows all upcoming appointments for the logged in user. The student and consultant versions of this widget can be configured to display differe
...The option to enable this widget for students can be found within "Student Entry Choices" in global preferences.
16 KB (2,357 words) - 15:43, 10 May 2024
...URL. This includes your [[TracCloudGuideGlobalSystem|global preferences]], student population, and [[TracCloudTech|IT integrations]] (SSO, Mail, Import). Come
...track drop-in visits from students, comparing total time in the center to student required hours. The Trac System can even [[TracCloudGuideGlobalGradesAssign
9 KB (1,500 words) - 10:58, 15 November 2023
...elements, like using <nowiki>{{Student.First_Name}}</nowiki> to display a student's first name dynamically, to more advanced logic determining exactly what t
* <b>Student/Consultant confirmation email subject</b>
22 KB (3,382 words) - 11:30, 24 April 2024
| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Import Student, Course, and Instructor Information''' <HR>
...reate files to be imported into your Trac System. We prefer two files - a student file (e.g., "TracStudents.csv") and a course enrollment file (e.g., "TracCo
11 KB (1,822 words) - 11:19, 26 March 2024
...uideBasicsSchedule|appointment booking]] rules, controlling exactly when a student can book appointments, how many appointments they can book, and much more.
::This preference controls how early or late a student can book an appointment. The example below visualizes how this preference w
27 KB (4,262 words) - 16:52, 30 April 2024
Clicking on an individual Faculty record opens the Faculty Entry page in the screenshot below. This allows you to review and modify Faculty
...ation, but they do gain access to the Faculty Options dashboard widget for student roster access.<br><br>
4 KB (510 words) - 10:23, 29 February 2024
Once you release left-click, you will be brought to the availability entry window where you can configure the time slot.<br>
...pecific subject, you can select it from the search menu, or use a wildcard entry (such as "MATH*" for all sections that start with "MATH) or a course list i
27 KB (4,174 words) - 11:12, 26 April 2024
...ber with instructions on finalizing their account, all independent of your student data import.
* In [[TracCloudGuideGlobalSystem|System Preferences > Availability Entry]], the option "Ignore Missed Appointments when using the Move Appointment f
9 KB (1,289 words) - 16:56, 30 April 2024
...ocation field and exactly how the location field works from both staff and student viewpoints.
Students don't have the ability to change the location within the appointment entry window itself, they can only choose location if it's enabled as a search cr
4 KB (547 words) - 11:06, 26 March 2024
At this point, we can manually add another entry for section 386 and click the toggle icon to exclude the course. Alternativ
...from the dashboard, in addition to consultant specialties. In your Center entry window, you will see the highlighted options below.
9 KB (1,368 words) - 10:58, 15 November 2023
...e while creating the referral, an automated email could be sent out to the student's assigned advisor, a professor, or otherwise, that way you and your staff
...sors, professors, or the student themselves, notifying us of something the student may be struggling with.
26 KB (3,991 words) - 11:43, 24 April 2024
=====[[TechImport|Can our Student Information System integrate with our Trac application?]]=====
...remain consistent with every import. Redrock Software recommends that the student demographic data be imported with the students' course registrations and co
39 KB (6,489 words) - 11:05, 26 March 2024
...his is based on a staff member's [[TracCloudGuideBasicsVisits|visit with a student]].
...signed, using Twig to determine if the formatting needs to change for each entry. <b>Footer Display</b> is the final block of text in this menu. If these fi
17 KB (2,715 words) - 16:49, 27 February 2024
:Added the option “Include Student Handle:” in the Appointment List Report.
:Fix Whiteboard send special characters (iOS) curly quotes on chat entry.
82 KB (13,088 words) - 11:19, 26 March 2024
...n be combined with the existing <b>Hide 'Is Work' for Quick Visits / Visit Entry</b> and <b>Allow consultant to login for work on KIOSK where the user logge
...ePrefsSchedule|Max Appointment Rules]] have a new option, "Fail Message to Student." This text field replaces the default text shown to students when they're
6 KB (958 words) - 10:18, 1 April 2024
* [[Media:Student_and_Staff_Setting_-_Done.pptx|Student and Staff Settings]]
...hat attend the 2023 conference, we are offering a $600 discount on our new Student Success Module and 10% off all other modules and/or profiles for TracCloud
25 KB (3,649 words) - 16:00, 11 December 2023
<br> - Added ability to link Terms and Conditions to Student Lists
<br> - Added additional checks on Student entry looking for duplicate values in Barcode, ID, Other_ID, and UserName (#2481)
165 KB (27,265 words) - 03:00, 14 May 2024