...visit, you have the ability to send the notes of the visit via email to a student's Coach, Mentor, or whomever needs to see the results of the visit.
...to the Trac system, the Send Notes button might be displayed on the Visit entry screen, the consultant would simply click this button at the conclusion of
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...hat student, whether that be a simple "Submit" or "Okay" button, or a text entry field for students to write in directly.<br>
...k Login Notification</b> means that this notification will appear when the student is logging in via a [[TracCloudGuideBasicsVisits|Kiosk or on the Log Listin
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| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Student Records'''<HR>
..., and Athletic Status, we need to keep these fields in mind when inputting Student Data into your Trac System.
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...ize:140%; color:#7c1911; padding:30px 0px 0px 0px;" | '''Creating a Static Student List''' <HR>
...ly listed in the Student Listing screen will be added to the newly created student list.
3 KB (509 words) - 11:05, 26 March 2024
...t navigate to a Center Profile Entry. The second tab in the Center Profile Entry screens is the Group Access tab. Click on this tab to assign privileges to
...individuals to the group. You are no longer forced into the Administrator, Student Worker, and Instructor categories. You establish your own groups, as many a
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...Log listing, during the log in/out process, on the student record, in the student listing, and in appointment records.
'''In the Student Entry record:'''
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'''''Allow 'move to' functionality in appointment entry'''''<BR />
...lected Group of users to be able to Move appointments from the Appointment Entry window. This simply allows a group to reschedule an Appointment for a later
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...etermines where this custom field appears: At Login, At Logout, or Student Entry Only.
...''' is selected, the Custom field will appear in the Student Entry form or Student Record, in the Center Info Tab.
4 KB (579 words) - 11:04, 26 March 2024
...erentiate or associate meaning. For example: Student Missed, Tutor Missed, Student Cancelled, Tutor Cancelled, or No Call No Show (NCNS).
In the Appointment Entry window, we are able to modify the Status of the Appointment, or any other f
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...he typical use-case, this feature can also be used for any purpose where a student would need to agree to a statement before having full access to the system.
This will take you to the Terms and Conditions entry screen.
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...nt by Name or ID, and upon clicking on the Student’s name the Availability Entry Window will appear.
...ll begin the process of booking the Appointment by opening the Appointment Entry window.
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...px 0px 0px 0px;" | '''How do I create a custom question on the Appointment Entry window?'''<HR>
<b>•Display Custom Field on appointment entry</b><BR>Choose whether or not the custom question is shown.
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<big><b>Student Entry Choices</b></big><br>
...y and what choices are available. For information on <b>Custom</b> Student Entry fields, see our dedicated [[TracCloudGuideGlobalCustom|Custom Fields articl
4 KB (657 words) - 14:15, 3 January 2024
...ces. These preferences control access to additional options for your Batch Entry Utility. ''
*Show SI Batch Entry Option
8 KB (1,350 words) - 11:10, 26 March 2024
...students. Follow this guide to learn how to create a list and keep related student records all in one place. We will go over how to group students together, c
...” and ID in the “Field" drop-down menu. In the box labeled "Values", enter student ID’s that correspond to the desired students and click on the “Find by
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...="vertical-align:top; font-size:160%; color:#7c1911; " | '''Creating a New Student Profile''' <HR>
...ms. However, when first learning to navigate the Trac System, creating new student profiles manually can seem challenging.
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...ctivated, will allow this Group of users to search by Name through the Log Student Window. Entering any text will prompt the System to perform a search for St
...ctivated, will allow this Group of users to search by Name through the Log Student Window on a KIOSK or Self Sign-in Station. Entering any text will prompt th
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.... Students may even scan the barcodes or swipe the magnetic strip on their Student IDs to log in.
...Trac system finds your student, they will be asked to select a center. The student can select the appropriate center and click Log In. If only one center choi
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...dGuideGlobalBio|Student Confirm Bio]] settings now shows a QR code for the student to quickly scan on the kiosk</b><br><br>
* <b>2023-04-12: New report, Student Search Availabilities</b>
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In the Resource Entry window that appears we can enter any relevant data for the Resource: Barcod
In the lower half of the Resources Entry page are two sections.
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...ck and how that feedback can be used to improve teaching effectiveness and student outcomes.
...urveys can appear when a student logs in/out, books an appointment, on the student record, or emailed to students to be taken on their own time. Surveys are c
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...hich centers this group of users can view visits from the Visit Listing or Student Visit History screens. You can choose to assign access to All centers, None
...r privileges. Some of your groups may only access specific messages in the student history, while other groups may access all, or none. Because the Message Ty
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'''''Prevent User from Viewing Student IDs in Appointments and Log Listing'''''<BR />
...tments Entries and Log Listing pages. Activating this preference will hide Student ID #s.
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...; font-size:140%; color:#7c1911; padding:30px 0px 0px 0px;" | Create a New Student Profile Manually<HR>
|style="vertical-align:top; font-size:100%; " |We can enter Student information into your Trac system either manually or automatically through
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...c1911; padding:30px 0px 0px 0px;" | <span style="color:#7C1911">'''Student Entry Form'''</span><HR>
...ile directly from the Student Listings, which is essentially a List of All student records.
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...opportunity to visit and book appointments prior to being included in your student information system. This requires some configuration in your global prefere
<i>Other > Other Options > Preferences > Prospective Student Settings</i><br>
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...users must have access to the student listing screen, which is accessed by student search. In your Group Access Preferences, we need to activate the following
...ans that users may only find the students in the list but may not assign a student to the list. ''Search and Edit'' access to the list allows a user to remove
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...e:140%; color:#7c1911; padding:30px 0px 0px 0px;" | Group Access - Student Entry<HR>
...lass > Center Profiles > [Your Profile] > Group Access > [Group] > Student Entry''</span><BR>
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.... These custom fields can be displayed in [[TracCloudGuideListingsStudents|student profiles]], [[TracCloudGuideBasicsSchedule|appointments]], [[TracCloudGuide
...and can even be used in reports. This data can also be imported from your Student Information System just like the rest of the standard fields, more informat
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...creenshot). Click the pencil icon for your new term, this will open a Term Entry window where you can begin to make changes (second/right screenshot).
...creenshot: List of term codes.]] [[File:4775299.png|470px|Screenshot: Term entry window for new term code.]]
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...acCloudGuideBasicsVisits|log listing]] or [[TracCloudGuideListingsStudents|student listing]], assigning them to a watch list is a great way to accomplish this
::Static lists are managed manually. If an individual student or a set of students need to be added or removed from a list, they will nee
8 KB (1,243 words) - 12:50, 10 January 2024
...onsultant Jane Doe. On Wednesday, we see that Jane has an Appointment with student Sam Smith at 9:00 am for English 101.
When we click on the blue 9:00a hyperlink, the Appointment Entry window appears displaying the Appointment details.
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...sStudents|Student]] and a [[TracCloudGuideListingsSections|Section]]. If a student is enrolled in a Section, they have a Registration for that Section. A list
* Find a Registration by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but
4 KB (543 words) - 11:58, 15 November 2023
...the center. This can be done by adjusting the preference in the subcenter entry screen to constrain logging visits to students from a certain static or dyn
...the Subcenter you want to constrain logins for. Click on the '''Constrain Student Logging''' to dropdown menu to select an existing list.
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...itself or the consultant’s profile to that skill/accommodation so that the student performing the search will only see relevant availabilities in their result
...ccommodation will need to be selected by a staff member in the appointment entry window.
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...hamburger icon, then select “New Survey.” This will bring you to a survey entry form where you can start configuring basic options relating to your survey.
::* <b>Display during visit entry:</b> This displays within the “Surveys” tab of a visit record, allowing
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...ations|registration]] grades based on the [[TracCloudGuideListingsStudents|student]]'s number of [[TracCloudGuideListingsVisits|visits]], total time, and/or c
[[File:1313877.png|800px|Screenshot: The Grade Group Entry page.]]<br><br>
14 KB (2,323 words) - 11:53, 15 November 2023
...the center. This can be done by adjusting the preference in the subcenter entry screen to constrain logging visits to students from a certain static or dyn
...allowed to book an appointment in a particular center. The same subcenter entry screen gives the ability to constrain appointment booking to only those stu
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...ideBasicsSchedule|appointment]], which is represents the reservation. If a student doesn't follow through with an appointment, a visit is never created. Every
* Find a Visit by a single value, such as Student ID. Specifying 'Students.ID=' actually isn't required for ID searches, but
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...olor:#7c1911; padding:30px 0px 0px 0px;" | '''Booking an Appointment (as a Student)''' <HR>
|style="vertical-align:top; font-size:100%; " |As a Student, we can book Appointments using the Search for Availability Window, which a
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* [[TracCloudGuideGlobalStudentFields|Student Entry Choices]]
* [[TracCloudGuideGlobalLists|Student Lists]]
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* <b>Profile-specific Group Entry</b> - SysAdmins can open Permission Groups within a specific Profile, to ac
...udGuideGlobalStudentFields|allow Profile Admins to create lists in Student Entry Choices.]]
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'''Student Entry'''
'''Step 3. Resetting Global Student Statuses — Only required if you have a single Trac Profile'''
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Student Support Services
*'''Email (and SMS text) reminder to Student, and (_) create message'''
17 KB (2,434 words) - 11:04, 26 March 2024
...centers, this will allow a student to have a drop down in the Appointment Entry Window to select the Location.
...be linked with the appointment. But how does the Trac System know that the student is logging in for that specific appointment? This is where appointment tole
13 KB (1,951 words) - 11:20, 26 March 2024
...e mouse click, the Availability Entry window will appear. The Availability Entry window allows you to enter details about the Consultant Availability.
...ont-size:140%; color:#7c1911; padding:30px 0px 0px 0px;" | '''Availability Entry Options'''<HR>
11 KB (1,795 words) - 11:07, 26 March 2024
Documents can be used to upload files to
student and staff accounts, [[TracCloudGuideListingsAppts|appointments]], [[TracClo
...op: 0em; margin-bottom: 1em"><big><b>Uploading and Viewing Documents</b> /
Student & Staff Profiles</big></div><div class="mw-collapsible mw-collapsed"><br><b
7 KB (927 words) - 11:54, 15 November 2023
...ideProfileGroups|'Student / Visit' tab]]. Responses will be visible on the student listing and in reports such as [[TracCloudReportsStudents06|Visits by ??]].
There are two new custom field entry types that use icons instead of text, examples for both can be found in our
3 KB (490 words) - 17:57, 5 January 2024
...dents currently logged in to your center. This section also covers the Log Student Box and the Mini Log List.
...; font-size:120%; " | The Batch Visit entry functions like the Quick Visit Entry, but for a group of students. This section also covers SI (Supplemental Ins
3 KB (494 words) - 11:21, 26 March 2024
Posting Documents allows you to upload important documents to a Student’s profile. Then users that have access to those documents will be able to
...s allowed to access the document. Some examples of document types might be Student Documents, Administrative Document, or Disability Document.
4 KB (602 words) - 11:09, 26 March 2024