...al-align:top; font-size:160%; color:#7c1911; " | '''Activating your Center Profile'''<HR>
...search glass in the search bar. Select List Options and then click on New Center.
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...the lower-left corner. This brings you to a page with a description of the center, images, location, and hours of operation.
...instead. However, if a center description is entered, it will override the profile default, so you can utilize both depending on your use case.
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...used to inform certain interested individuals of a students progress at a center.
...re is for athletics. Coaches might want to be informed that a visit at the center occurred and view the notes about the visit. Rather than having the coach l
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| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Center Profile Detail''' <HR>
...gned to. For the consultants account it will list if they are active, what center they are assigned to and the group access they have.
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From the sections list in your center profile, type the new Term code in the “Term” field. The Section Listing will n
..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Sections''</span><BR>
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...of the Centers created in this profile. A center can represent a physical center, department, or any other division that you may want to designate. From thi
==Creating a Center==
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...e the ability to create subcenters. A subcenter could represent a physical center, department, unit, or any other division that you might need to separate ac
To create a subcenter, navigate to the Centers tab within your Center Profile. Click "Create New" to begin the process of creating a new subcenter.
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| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Center Profile Prefs'''<HR>
...ng of all Center Profiles. Click on a Center Profile to access the Center Profile Entry screens.
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...%; color:#7c1911; padding:30px 0px 0px 0px;" | [[Center_Profile-Scheduling|Center Prefs - Appointment Options]] <HR>
...under a single Center Profile are subject to the rules set for the Center Profile’s Preferences.
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...- Go to <i>Trac Navigation > Search Glass > Center Profile > click on your Profile > Sections Tab > List Options > Activate These…</i> That will check the b
*First Option is to add ALL the sections to ALL Subcenters. From the Profile Sections tab, click on List Options > Subcenter Activation > Choose 'activa
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...Navigation > Search Glass icon > Center Profiles > [Your Center] > Center Profile Name.
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...ing the name, contact information, and student/consultant link rules. Your profile acts as an umbrella, holding all of your individual centers, reasons, and p
[[File:2971581.png|800px|The "General" tab of a TracCloud Profile.]]<br><br>
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...click on the ''SubCenter Options'' dropdown menu, and select the ''Writing Center''.
..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Sections''</span><BR>
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...p Access tab. Click on this tab to assign privileges to Groups within this Center.
...c Navigation search window and click Center Profiles. Click on your Center Profile. Select the “Group Access” Tab.''
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'''Center Notices''' – Center Profile > Prefs > Notices
...s here as well. The name of the gray box is based on the name of your Trac profile.
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Go to Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Prefs > Scheduling > Appointment Status & Management. Here, you will fin
...y be changed if you have 1 Trac Profile. If you have more than 1, only the center status is changed.
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...t you define) tab. Here we can click on a Consultants Name to access their profile.
...ll be linked to a student profile. If the Consultant already has a Student Profile created, simply type their ID number or you can perform a search by enterin
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...for Tutoring. These options allow you to offer a separate widget for each profile. If your campus needs more than 5 widgets, this can be added at an addition
.../i> and <i>Hide Search Option</i> to always require that students select a center to find availabilities.<br><br>
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...top; font-size:100%; " |Appointment Statuses can be defined in your Center Profile Prefs Tab and fully customized to include any status that your campus deems
..., Appointment records can also be accessed through the Schedule Tab in the Center of your Main Menu.
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...in <i>Other > Other Options > Profiles > [Your Profile] > Centers > [Your Center] > Students with Null or Blank Values in Linking field can book with anyone
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Posting Documents allows you to upload important documents to a Student’s profile. Then users that have access to those documents will be able to download an
...nd clicking on the Group that you want to give access to documents. In the Center Access tab of the Groups Entry, there is a preference labeled Doc Post Type
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...y Staff account in TracCloud is assigned a User Level, <b>SysAdmin</b>, <b>Profile Admin</b>, or <b>Staff</b>. These levels impose restrictions on the selecte
...Permission Groups within a specific Profile, to access only that Profile's Center choices.
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...all have unique (HTML Supported) messages on their home screen, as well as center notices that appear in the top-right corner of their main menu. Here's how
Center Notices allow you to display messages for your Trac System users. Center notices can be utilized in a wide variety of ways, maybe you need to inform
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..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Group Access > [Group] > Restrictions''</span><BR>
...ricts the selected Group of Users from viewing ANY info tab in a Student’s Profile or Record.
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...a “generic” section. For example, when our student Sam Smith logs in to a center and is selecting a Subject for his visit, a list of courses that Sam is cur
...p left corner on Main Menu) and select Center Profiles. Select your Center Profile and Navigate to the Sections Tab. Then click on the blue “New” button t
4 KB (599 words) - 11:04, 26 March 2024
...ons can be managed by going to <i>Other > Other Options > Profiles > [Your Profile] > Reasons</i>.
* <b>Profile</b>
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..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Group Access > [Group] > Log In/Out''</span><BR>
...ence, if activated, will allow this Group of users to create a new Student Profile when an ID number is not found (in the Log Student Window).
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* <b>Profile</b>
...sed on the center. Additionally, the announcement will follow the selected profile's time zone rather than the system time zone (if it differs).<br><br>
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...created and will list the date they last logged in with the account, what profile they are assigned to and the group access they have.
| style="width:50%; text-align:left;" | [[Reports:Center Profile Detail|← Previous Page]]
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...l track the student activity in the college/university fitness or wellness center(s).<BR /><BR />
...profile level settings to affect the user experience within the individual profile. There are group level settings as well to control which users and consult
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...in a List or Listing. Consultants are uniquely organized within the Center Profile. There are a few steps we will need to take to begin to setup Consultant Pr
...Profile. Go to <i>Trac Navigation > Search Glass > Center Profiles > [Your Profile] > General > Name for Consultants.</i>.
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...left corner on Main Menu). Select Center Profiles and click on your Center Profile. Select the Group Access tab.''
..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Group Access > [Group] > Scheduling''</span><BR>
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...t question, go to Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Prefs > Scheduling > Appointment Custom Field.<BR><BR>
...the email, go to Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Prefs > Emails > Student Reminder Email, add the tag #apptCust1# anywher
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...| In Trac 4.0, you have the ability to create notes to add to a student’s profile, and also to send them messages through your Trac product.
...you may only want Administrators to see disciplinary notes on a student’s profile. Creating these notes as an Administrator type of note can prevent other us
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...ve input from your students. You can have up to 8 custom fields per Center Profile. These custom fields/questions can be integrated into your Login process or
..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Prefs > Custom Fields''</span><BR>
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...sultants tab. Click Load to display all of the consultant records for this Profile.
In the Consultants profile, click the Section Specialties tab and assign the sections with the new ter
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...and [[TracCloudTech|IT integrations]] (SSO, Mail, Import). Comes with one profile, but more profiles can be added. Each License can be used as a production s
* <b>Profile</b>
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..."color:#707070">''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Group Access > [Group] > Admin / Modules''</span><BR>
...de the Max # of Appointments made per week, Max # of appointments made per center, Max # of missed appointments, or Minimum of 24 hours previous to booking a
8 KB (1,260 words) - 11:05, 26 March 2024
...ed by going to '''Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Prefs > Scheduling'''.
...earch Glass > Center Profiles > [Your Profile] > Consultants > [Consultant Profile]''</span><BR>
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...s may require that only certain students are allowed to log a visit to the center. This can be done by adjusting the preference in the subcenter entry screen
In your ''Center Profile > Centers Tab'', click on the Subcenter you want to constrain logins for. C
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Trac Navigation > Search Glass > Center Profiles > [Your Profile] > Prefs > Scheduling > Other Scheduling Blocks.
:This applies to both center and special status.
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...o true, if a pay rate could change based on many different combinations of center, reason, fund, etc, you can create as many work types as you need. Both of
...uideProfileStaff|consultant]] profiles. The is as simple as going to their profile and choosing the correct pay code from the drop-down menu. Save after makin
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...your consultants can assist with, and which courses are available in each center. Course Lists can additionally be assigned to availabilities as a form of s
...250 courses, regardless of section/term, or simply all courses for writing center environments.
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* <b>2023-08-02: It's now possible to apply center searches to appointments in the Students Visits Cleanup Data report</b>
...Clicking "Show All" will display all advisors/consultants assigned to your center, instead of only the student's assigned advisor.
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...where you will find your staff/consultants that have been assigned to this profile. From this view, we can see the staff names, the centers and group they’r
For a complete list of staff, not just staff assigned to this profile, go to <i>Other > Other Options > Listings > Staff</i>.
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This section of your profile preferences contains additional options relating to the Log Listing, KIOSKs
<i>Other > Other Options > Profiles > [Your Profile] > Prefs > Log Listing Message, KIOSKS Notices, and Custom KIOSKs</i><br>
15 KB (2,441 words) - 16:53, 15 March 2024
| style="vertical-align:top; font-size:160%; color:#7c1911; " | '''Center and Reserve Blocks''' <HR>
...unavailable. Now let’s take a look at how an administrator might create a Center Block for spring break.
4 KB (622 words) - 11:08, 26 March 2024
<i>Other > Other Options > Profiles > [Your Profile] > Prefs > Log Listing Message[...] > Auto Termination.</i><br>
* <b>Send Email Notification to Student / Center Admin</b>
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...selecting Students By, choose Consultant Non-Duplicated Visit Time. Choose center(s), and then enter a date range for the time period that you would like to
| style="width:50%; text-align:right;" | [[Reports:Center Profile Detail|Next Page →]]
2 KB (363 words) - 11:13, 26 March 2024
...articular Group, go to your Group Access: (TracNav > Search Glass > Center Profile > Group Access) and simply check the box next to Log Visits To for the chos
...at occurred. Fill in the student ID number, Date, Location (if necessary), Center, Reason, Subject, Time in/Time Out, Consultant, and any Visit Notes that ma
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