TracCloud: Workshops - Revision history

Redrock at 18:38, 1 May 2026

2026-05-01T18:38:33Z

← Older revision		Revision as of 18:38, 1 May 2026
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	* <b>Batch Enroll Students</b>		* <b>Batch Enroll Students</b>
	::This option can be used to batch enroll multiple students into the workshop at once based on a provided list of IDs, emails, etc~~. Each identifier should be~~ on ~~a separate line~~. <b>Ignore filters</b> can be checked to enroll students even if they aren't enrolled in the workshop subject or on the workshop list. <b>Send Confirmation Emails</b> can be checked to send confirmation emails to each student you're enrolling.		::This option can be used to batch enroll multiple students into the workshop at once based on a provided list of IDs, emails, etc or based on student enrollment in the workshop subject/section. <b>Ignore filters</b> can be checked to enroll students even if they aren't enrolled in the workshop subject or on the workshop list. <b>Send Confirmation Emails</b> can be checked to send confirmation emails to each student you're enrolling.
	::[[File:3097682.png\|500px]]<br><br>		::[[File:3097682.png\|500px]] [[File:660625.png\|500px]] <br><br>


	* <b>Mark Non-Attendees as Missed</b>		* <b>Mark Non-Attendees as Missed</b>

Redrock at 17:05, 28 April 2026

2026-04-28T17:05:17Z

← Older revision		Revision as of 17:05, 28 April 2026
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	</div>		</div>
	<hr>		<hr>
	~~==Workshop Reports==~~		<i>See Also:</i>

	~~There are three Workshop reports available in TracCloud. Access to these reports can be provided by going to <i>Other > Other Options >~~ [[~~TracCloud~~:~~_Permission_Groups~~\|~~Groups]] > [The group you want to update] > Admin / Modules >~~ Report ~~Access</i>, then add the reports below as needed.~~		[[TracCloud_Report:_Students_Workshops_Attendance\|Report: Students Workshops Attendance]]
	~~<hr>~~
	~~<div class='collapsible'>~~Students Workshops Attendance~~</div><div class="mw-collapsible mw-collapsed">~~
	~~<br><br>~~
	~~{{:TracCloud_Report:_Students_Workshops_Attendance}}~~
	~~</div>~~
	~~<hr>~~
	~~<div class='collapsible'>Workshops Overview</div><div class="mw-collapsible mw-collapsed">~~
	~~<br><br>~~
	~~{{:TracCloud_Report:_Workshops_Overview}}~~
	~~</div>~~
	~~<hr>~~
	~~<div class='collapsible'>Workshops Roster</div><div class="mw-collapsible mw-collapsed">~~
	~~<br><br>~~
	~~{{:TracCloud_Report:_Workshops_Roster}}~~
	~~</div>~~
	~~<hr>~~

			[[TracCloud_Report:_Workshops_Overview\|Report: Workshops Overview]]

			[[TracCloud_Report:_Workshops_Roster\|Report: Workshops Roster]]

	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
	</div>		</div>

Redrock at 18:03, 7 April 2026

2026-04-07T18:03:48Z

← Older revision		Revision as of 18:03, 7 April 2026
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	<hr>		<hr>
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>General~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>General</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	</div>		</div>
	<hr>		<hr>
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Roster~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Roster</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	</div>		</div>
	<hr>		<hr>
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Options~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Options</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	</div>		</div>
	<hr>		<hr>
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Emails~~</b>~~ (Profile Preferences)~~</big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Emails (Profile Preferences)</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
	{{#lst:TracCloud: Emails\|workshops}}		{{#lst:TracCloud: Emails\|workshops}}
	</div>		</div>
	<hr>		<hr>
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Workshop Twig Tags~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Workshop Twig Tags</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	<hr>		<hr>
	<!-------------------------------------- Dashboard Widget/Labels -------------------------------------->		<!-------------------------------------- Dashboard Widget/Labels -------------------------------------->
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Student Dashboard Widget & Workshop Labels~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Student Dashboard Widget & Workshop Labels</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>

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	There are three Workshop reports available in TracCloud. Access to these reports can be provided by going to <i>Other > Other Options > [[TracCloud:_Permission_Groups\|Groups]] > [The group you want to update] > Admin / Modules > Report Access</i>, then add the reports below as needed.		There are three Workshop reports available in TracCloud. Access to these reports can be provided by going to <i>Other > Other Options > [[TracCloud:_Permission_Groups\|Groups]] > [The group you want to update] > Admin / Modules > Report Access</i>, then add the reports below as needed.
	<hr>		<hr>
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Students Workshops Attendance~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Students Workshops Attendance</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
	{{:TracCloud_Report:_Students_Workshops_Attendance}}		{{:TracCloud_Report:_Students_Workshops_Attendance}}
	</div>		</div>
	<hr>		<hr>
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Workshops Overview~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Workshops Overview</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
	{{:TracCloud_Report:_Workshops_Overview}}		{{:TracCloud_Report:_Workshops_Overview}}
	</div>		</div>
	<hr>		<hr>
	<div ~~style~~=~~"float: left; margin-top: 0em; margin-bottom: 1em"><big><b~~>Workshops Roster~~</b></big>~~</div><div class="mw-collapsible mw-collapsed">		<div class='collapsible'>Workshops Roster</div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
	{{:TracCloud_Report:_Workshops_Roster}}		{{:TracCloud_Report:_Workshops_Roster}}

Redrock at 20:19, 31 March 2026

2026-03-31T20:19:16Z

← Older revision		Revision as of 20:19, 31 March 2026
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	To create a new workshop from the listing, click the hamburger {{#fas:bars}} menu and select <b>New Workshop</b> or click {{#fas:copy}} to duplicate an existing workshop.		To create a new workshop from the listing, click the hamburger {{#fas:bars}} menu and select <b>New Workshop</b> or click {{#fas:copy}} to duplicate an existing workshop.

	<~~br><div class="line"></div~~>		<hr>
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>General</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>General</b></big></div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Roster</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Roster</b></big></div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Options</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Options</b></big></div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Emails</b> (Profile Preferences)</big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Emails</b> (Profile Preferences)</big></div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
	{{#lst:TracCloud: Emails\|workshops}}		{{#lst:TracCloud: Emails\|workshops}}
	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Workshop Twig Tags</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Workshop Twig Tags</b></big></div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
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	{{#lst:TracCloud:_Rosetta\|workshops}}		{{#lst:TracCloud:_Rosetta\|workshops}}
	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<!-------------------------------------- Dashboard Widget/Labels -------------------------------------->		<!-------------------------------------- Dashboard Widget/Labels -------------------------------------->
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Student Dashboard Widget & Workshop Labels</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Student Dashboard Widget & Workshop Labels</b></big></div><div class="mw-collapsible mw-collapsed">
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	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	==Workshop Reports==		==Workshop Reports==

	There are three Workshop reports available in TracCloud. Access to these reports can be provided by going to <i>Other > Other Options > [[TracCloud:_Permission_Groups\|Groups]] > [The group you want to update] > Admin / Modules > Report Access</i>, then add the reports below as needed.		There are three Workshop reports available in TracCloud. Access to these reports can be provided by going to <i>Other > Other Options > [[TracCloud:_Permission_Groups\|Groups]] > [The group you want to update] > Admin / Modules > Report Access</i>, then add the reports below as needed.
	<~~br><div class="line"></div~~>		<hr>
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Students Workshops Attendance</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Students Workshops Attendance</b></big></div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
	{{:TracCloud_Report:_Students_Workshops_Attendance}}		{{:TracCloud_Report:_Students_Workshops_Attendance}}
	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Workshops Overview</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Workshops Overview</b></big></div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
	{{:TracCloud_Report:_Workshops_Overview}}		{{:TracCloud_Report:_Workshops_Overview}}
	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>
	<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Workshops Roster</b></big></div><div class="mw-collapsible mw-collapsed">		<div style="float: left; margin-top: 0em; margin-bottom: 1em"><big><b>Workshops Roster</b></big></div><div class="mw-collapsible mw-collapsed">
	<br><br>		<br><br>
	{{:TracCloud_Report:_Workshops_Roster}}		{{:TracCloud_Report:_Workshops_Roster}}
	</div>		</div>
	<~~br><br><div class="line"></div~~>		<hr>


	[[Category:TracCloud Manual]]		[[Category:TracCloud Manual]]
	</div>		</div>

Redrock at 23:33, 30 March 2026

2026-03-30T23:33:57Z

← Older revision		Revision as of 23:33, 30 March 2026
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	<div class="tcWidgetPage">		<div class="tcWidgetPage">
	{{RetentionTier}}		{{RetentionTier}}
	<div class="~~categoryWide~~">		<div class="categoryDynamic">
	{{TracCloudModulesTOC}}		{{TracCloudModulesTOC}}
	</div>		</div>

Redrock at 19:23, 4 March 2026

2026-03-04T19:23:25Z

← Older revision		Revision as of 19:23, 4 March 2026
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	::The scan student utility will allow a staff member to quickly record student attendance by entering their ID or scanning their barcode. If the student scanned is not yet enrolled in the workshop, the staff member will be prompted to quickly enroll them and mark them as attended at the same time. If the student cannot be enrolled due the workshop being locked or max enrollment being reached, the login will be blocked and the student will be added to the "Failed Enrollment" list. It is possible for staff to override the max enrollment limit and book anyway.		::The scan student utility will allow a staff member to quickly record student attendance by entering their ID or scanning their barcode. If the student scanned is not yet enrolled in the workshop, the staff member will be prompted to quickly enroll them and mark them as attended at the same time. If the student cannot be enrolled due the workshop being locked or max enrollment being reached, the login will be blocked and the student will be added to the "Failed Enrollment" list. It is possible for staff to override the max enrollment limit and book anyway.
	::[[File:4310992.png\|400px]]<br><br>		::[[File:4310992.png\|400px]]<br><br>

			* <b>QR Code for Student Attendance tracking</b> ( {{#fas:qrcode}} button )
			::This button will generate a QR code, which students can then scan to record their own attendance.<br><br>

	* <b>List Students with Failed Enrollments</b> & <b>Failed Enrollment Details</b>		* <b>List Students with Failed Enrollments</b> & <b>Failed Enrollment Details</b>
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	::This option can be used to batch enroll multiple students into the workshop at once based on a provided list of IDs, emails, etc. Each identifier should be on a separate line. <b>Ignore filters</b> can be checked to enroll students even if they aren't enrolled in the workshop subject or on the workshop list. <b>Send Confirmation Emails</b> can be checked to send confirmation emails to each student you're enrolling.		::This option can be used to batch enroll multiple students into the workshop at once based on a provided list of IDs, emails, etc. Each identifier should be on a separate line. <b>Ignore filters</b> can be checked to enroll students even if they aren't enrolled in the workshop subject or on the workshop list. <b>Send Confirmation Emails</b> can be checked to send confirmation emails to each student you're enrolling.
	::[[File:3097682.png\|500px]]<br><br>		::[[File:3097682.png\|500px]]<br><br>

			* <b>Mark Non-Attendees as Missed</b>
			::Clicking this button will immediately mark all students who didn't attend or cancel as missed, rather than requiring the statuses to be set one at a time.<br><br>

	* <b>Enrolled Student List</b>		* <b>Enrolled Student List</b>

Redrock at 15:24, 30 December 2025

2025-12-30T15:24:10Z

← Older revision		Revision as of 15:24, 30 December 2025
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	* <b>Linked Consultant or Faculty</b>		* <b>Linked Consultant or Faculty</b>
	::Optionally choose an assigned faculty {{#fas:user-tie}} or [[TracCloud:_Staff_and_Consultants\|consultant]] {{#fas:user}} for this workshop. If a consultant account is selected ~~and~~ your workshop is configured to create visits when attended, the chosen consultant will be assigned to the resulting visits.<br><br>		::Optionally choose an assigned faculty {{#fas:user-tie}} or [[TracCloud:_Staff_and_Consultants\|consultant]] {{#fas:user}} for this workshop. If a consultant account is selected, they will have a reserve block automatically placed on their schedule to prevent conflicting appointments. Additionally, if your workshop is also configured to create visits when attended, the chosen consultant will be assigned to the resulting visits.<br><br>

	* <b>From/To Date/Time of Workshop</b>		* <b>From/To Date/Time of Workshop</b>

Redrock at 23:52, 3 November 2025

2025-11-03T23:52:28Z

← Older revision		Revision as of 23:52, 3 November 2025
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	* <b>Scan Students for Attendance</b> ( {{#fas:barcode}} button)		* <b>Scan Students for Attendance</b> ( {{#fas:barcode}} button)
	::The scan student utility will allow a staff member to quickly record student attendance by entering their ID or scanning their barcode. If the student scanned is not yet enrolled in the workshop, the staff member will be prompted to quickly enroll them and mark them as attended at the same time. If the student cannot be enrolled due the workshop being locked or max enrollment being reached, the login will be blocked and the student will be added to the "Failed Enrollment" list.		::The scan student utility will allow a staff member to quickly record student attendance by entering their ID or scanning their barcode. If the student scanned is not yet enrolled in the workshop, the staff member will be prompted to quickly enroll them and mark them as attended at the same time. If the student cannot be enrolled due the workshop being locked or max enrollment being reached, the login will be blocked and the student will be added to the "Failed Enrollment" list. It is possible for staff to override the max enrollment limit and book anyway.
	::[[File:4310992.png\|400px]]<br><br>		::[[File:4310992.png\|400px]]<br><br>

Redrock at 23:48, 3 November 2025

2025-11-03T23:48:30Z

← Older revision		Revision as of 23:48, 3 November 2025
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	* <b>Batch Enroll Students</b>		* <b>Batch Enroll Students</b>
	::This option can be used to batch enroll multiple students into the workshop at once based on a provided list of IDs, emails, etc. Each identifier should be on a separate line.		::This option can be used to batch enroll multiple students into the workshop at once based on a provided list of IDs, emails, etc. Each identifier should be on a separate line. <b>Ignore filters</b> can be checked to enroll students even if they aren't enrolled in the workshop subject or on the workshop list. <b>Send Confirmation Emails</b> can be checked to send confirmation emails to each student you're enrolling.
	::[[File:3097682.png\|500px]]<br><br>		::[[File:3097682.png\|500px]]<br><br>

Redrock at 23:38, 3 November 2025

2025-11-03T23:38:20Z

← Older revision		Revision as of 23:38, 3 November 2025
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	Access to manage workshops can be provided by going to <i>Other > Other Options > Groups > [The group you want to update] > Admin / Modules > Add 'Workshops' under 'Table Access' > Save.</i>		Access to manage workshops can be provided by going to <i>Other > Other Options > Groups > [The group you want to update] > Admin / Modules > Add 'Workshops' under 'Table Access' > Save.</i>

	To create a new workshop from the listing, click the hamburger {{#fas:bars}} menu and select <b>New Workshop</b>.		To create a new workshop from the listing, click the hamburger {{#fas:bars}} menu and select <b>New Workshop</b> or click {{#fas:copy}} to duplicate an existing workshop.

	<br><div class="line"></div>		<br><div class="line"></div>