TracCloud: What's New for 2025-05 - Revision history

Redrock at 21:50, 31 March 2026

2026-03-31T21:50:13Z

← Older revision		Revision as of 21:50, 31 March 2026
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	<b>2025-05-30 \| TracCloud features and changes from May 2025<br><br></b>		<b>2025-05-30 \| TracCloud features and changes from May 2025<br><br></b>

	A new Peer Mentoring module, a utility to link advisors to students, new ways to quickly create staff accounts for faculty, and more in TracCloud for the month of May 2025. [[TracCloudChangelog\|Our full changelog can be found here.]]~~<br><br>~~		A new Peer Mentoring module, a utility to link advisors to students, new ways to quickly create staff accounts for faculty, and more in TracCloud for the month of May 2025. [[TracCloudChangelog\|Our full changelog can be found here.]]

	<~~div class="line"></div~~>		<hr>
	<big>Peer Mentoring Module</big><br>		<big>Peer Mentoring Module</big><br>

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	[[file:8548670.png\|700px]]<br><br>		[[file:8548670.png\|700px]]<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Consultant Linker</big><br>		<big>Consultant Linker</big><br>

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	[[file:3983353.png\|700px]]<br><br>		[[file:3983353.png\|700px]]<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Creating Staff accounts for Faculty</big><br>		<big>Creating Staff accounts for Faculty</big><br>

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	[[File:4402019.png\|500px]]<br><br>		[[File:4402019.png\|500px]]<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Report Changes</big>		<big>Report Changes</big>

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	* The [[TracCloud_Report:_Resources\|Resources: Past Due]] report will now show all student phone numbers in the "Phone" column.<br><br>		* The [[TracCloud_Report:_Resources\|Resources: Past Due]] report will now show all student phone numbers in the "Phone" column.<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>[[TracCloud:_Workshops\|Workshop]] Changes</big>		<big>[[TracCloud:_Workshops\|Workshop]] Changes</big>

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	* [[TracCloud:_Terms_and_Conditions\|Terms and conditions]] can now be configured to appear during workshop enrollment.<br><br>		* [[TracCloud:_Terms_and_Conditions\|Terms and conditions]] can now be configured to appear during workshop enrollment.<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Other Changes</big>		<big>Other Changes</big>

Redrock: Redrock moved page TracCloudWhatsNew2025-05-30 to TracCloud: What's New for 2025-05

2026-02-03T18:51:28Z

Redrock moved page TracCloud: What's New for 2025-05 to TracCloud: What's New for 2025-05

← Older revision	Revision as of 18:51, 3 February 2026
(No difference)

Redrock at 21:21, 7 July 2025

2025-07-07T21:21:46Z

← Older revision		Revision as of 21:21, 7 July 2025
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	* If a staff member is linked to a student account, their class schedule data (if available) will now appear on their staff schedule as reserve blocks.		* If a staff member is linked to a student account, their class schedule data (if available) will now appear on their staff schedule as reserve blocks.

	* You can now create QR codes for [[Custom Forms]], allowing students to scan and submit responses.		* You can now create QR codes for [[TracCloud:_Custom_Forms\|Custom Forms]], allowing students to scan and submit responses.

	* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.		* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.

Redrock at 19:55, 2 June 2025

2025-06-02T19:55:22Z

← Older revision		Revision as of 19:55, 2 June 2025
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	* The [[TracCloud:_Log_Listing_Message,_KIOSK_Notices,_and_Custom_KIOSKs\|student Time Check]] will now show the student's total number of visits next to their total hours.		* The [[TracCloud:_Log_Listing_Message,_KIOSK_Notices,_and_Custom_KIOSKs\|student Time Check]] will now show the student's total number of visits next to their total hours.

			* You can now allow students to book recurring appointments on a [[TracCloud:_Schedule_Management\|per-availability]] basis, overriding the profile preference to prevent this.

	* New "On Campus" work visit login restriction added to [[TracCloud:_Permission_Groups\|Permission Groups]] to allow staff to login for work if they have an appointment <i>or</i> an availability.		* New "On Campus" work visit login restriction added to [[TracCloud:_Permission_Groups\|Permission Groups]] to allow staff to login for work if they have an appointment <i>or</i> an availability.

Redrock at 19:29, 2 June 2025

2025-06-02T19:29:57Z

← Older revision		Revision as of 19:29, 2 June 2025
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	* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.		* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.

	* [[TracCloud:_Custom_Forms\|Custom ~~forms~~]] responses can be assigned to a staff/faculty member automatically upon submission, including an option for an email notification.		* [[TracCloud:_Custom_Forms\|Custom form]] responses can be assigned to a staff/faculty member automatically upon submission, including an option for an email notification.

	* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].		* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].

Redrock at 19:29, 2 June 2025

2025-06-02T19:29:41Z

← Older revision		Revision as of 19:29, 2 June 2025
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	* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.		* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.

			* [[TracCloud:_Custom_Forms\|Custom forms]] responses can be assigned to a staff/faculty member automatically upon submission, including an option for an email notification.

	* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].		* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].

Redrock at 23:55, 30 May 2025

2025-05-30T23:55:48Z

← Older revision		Revision as of 23:55, 30 May 2025
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	* If a staff member is linked to a student account, their class schedule data (if available) will now appear on their staff schedule as reserve blocks.		* If a staff member is linked to a student account, their class schedule data (if available) will now appear on their staff schedule as reserve blocks.

	* You can now create QR codes for [[~~TracCloud:_Custom_Forms\|~~Custom Forms]], allowing students to scan and submit responses.		* You can now create QR codes for [[Custom Forms]], allowing students to scan and submit responses.

			* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.

	* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].		* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].

Redrock at 21:01, 30 May 2025

2025-05-30T21:01:21Z

← Older revision		Revision as of 21:01, 30 May 2025
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	* The workshop will now track if any students attempted to enroll or attend but were denied. For example, if the workshop was locked or maximum enrollment was reached. You can then view these students on the student listing or export a list of students with the failure reason.		* The workshop will now track if any students attempted to enroll or attend but were denied. For example, if the workshop was locked or maximum enrollment was reached. You can then view these students on the student listing or export a list of students with the failure reason.

	* Workshop reminder emails can now be configured in the "Options" tab of individual workshops, utilizing [[TracCloud:_Email_Templates\|Email Templates]]. ~~Reminders~~ can be sent to enrolled students, attended students, and missed students at a date and time of your choice.		* Workshop reminder emails can now be configured in the "Options" tab of individual workshops, utilizing [[TracCloud:_Email_Templates\|Email Templates]]. Reminder or follow-up emails can be sent to enrolled students, attended students, and missed students at a date and time of your choice.

	* You can now control whether or not student are allowed to cancel their enrollment, including how late they're allowed to cancel.		* You can now control whether or not student are allowed to cancel their enrollment, including how late they're allowed to cancel.

Redrock at 18:40, 30 May 2025

2025-05-30T18:40:15Z

← Older revision		Revision as of 18:40, 30 May 2025
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	~~{{WIP}}~~
	{{TracCloudWhatsNewTABS}}		{{TracCloudWhatsNewTABS}}
	<div class="tcWidgetPage">		<div class="tcWidgetPage">
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	<b>2025-05-30 \| TracCloud features and changes from May 2025<br><br></b>		<b>2025-05-30 \| TracCloud features and changes from May 2025<br><br></b>

	Peer ~~mentoring~~, a ~~new~~ utility to link advisors to students, quickly create staff accounts for faculty, and more in TracCloud for the month of May 2025. [[TracCloudChangelog\|Our full changelog can be found here.]]<br><br>		A new Peer Mentoring module, a utility to link advisors to students, new ways to quickly create staff accounts for faculty, and more in TracCloud for the month of May 2025. [[TracCloudChangelog\|Our full changelog can be found here.]]<br><br>

	<div class="line"></div>		<div class="line"></div>
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	<div class="line"></div>		<div class="line"></div>
	<big>Consultant Linker ~~Utility~~</big><br>		<big>Consultant Linker</big><br>

	The new Consultant Linker utility can be used to quickly link students to advisors. You can either manually pair them, or perform a random assignment for a selected list of advisors and a filtered list of students. [[TracCloud:_Consultant_Linker\|Click here to learn more about this feature.]]		The new Consultant Linker utility can be used to quickly link students to advisors. You can either manually pair them, or perform a random assignment for a selected list of advisors and a filtered list of students. [[TracCloud:_Consultant_Linker\|Click here to learn more about this feature.]]
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	* Reason Category, Workshop Name, Student First Name, and Student Last Name added to additional fields list in [[TracCloud_Report:_Visits_by_%3F%3F\|Visits by ??]]		* Reason Category, Workshop Name, Student First Name, and Student Last Name added to additional fields list in [[TracCloud_Report:_Visits_by_%3F%3F\|Visits by ??]]

	* You can now add a referral sequence column or search by referral sequence in ~~the~~ [[TracCloud_Report:_SAGE_Referrals_by_%3F%3F\|Referrals by ??]].		* You can now add a referral sequence column or search by referral sequence in [[TracCloud_Report:_SAGE_Referrals_by_%3F%3F\|Referrals by ??]].

	* The [[TracCloud_Report:_Resources\|Resources: Past Due]] report will now show all student phone numbers in the "Phone" column.<br><br>		* The [[TracCloud_Report:_Resources\|Resources: Past Due]] report will now show all student phone numbers in the "Phone" column.<br><br>
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	<big>[[TracCloud:_Workshops\|Workshop]] Changes</big>		<big>[[TracCloud:_Workshops\|Workshop]] Changes</big>

	* An attendance scanner can now be opened from the workshop roster tab. This allows a staff member to quickly type in IDs or scan barcodes to mark students as attended.		* An attendance scanner can now be opened from the workshop roster tab. This allows a staff member to quickly type in IDs or scan barcodes to mark students as attended. If a student who isn't enrolled is scanned in, the staff member will be able to instantly enroll them and mark attendance at the same time.

	* The workshop will now track if any students attempted to enroll or attend but were denied. For example, if the workshop was locked or maximum enrollment was reached. You can then view these students on the student listing or export a list of students with the failure reason.		* The workshop will now track if any students attempted to enroll or attend but were denied. For example, if the workshop was locked or maximum enrollment was reached. You can then view these students on the student listing or export a list of students with the failure reason.
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	<big>Other Changes</big>		<big>Other Changes</big>

	* There's a new "Historical" ~~data~~ tab in student accounts which will show what the student's major, GPA, etc was during previous semesters. This historic data recording applies going forward, and doesn't retroactively apply to past terms.		* There's a new "Historical" tab in student accounts which will show what the student's major, GPA, etc was during previous semesters. This historic data recording applies going forward, and doesn't retroactively apply to past terms.

	* [[TracCloud:_SAGE\|SAGE referrals]] can now be configured to ask staff or faculty to select [[TracCloud:_Special_Needs,_Skills,_and_Accommodations\|skills/accommodations]] for the student. Your [[TracCloud:_Search_Availability_Options\|Search availability widget(s)]] can then be configured to automatically filter availabilities based on the skill/accommodation from the student's most recent referral.		* [[TracCloud:_SAGE\|SAGE referrals]] can now be configured to ask staff or faculty to select [[TracCloud:_Special_Needs,_Skills,_and_Accommodations\|skills/accommodations]] for the student. Your [[TracCloud:_Search_Availability_Options\|Search availability widget(s)]] can then be configured to automatically filter availabilities based on the skill/accommodation from the student's most recent referral.
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	* The binary "Online" checkbox in visits has been replaced with a "Modality" field, allowing visits to be recorded as In-Person, Online, Asynchronous, or Phone.		* The binary "Online" checkbox in visits has been replaced with a "Modality" field, allowing visits to be recorded as In-Person, Online, Asynchronous, or Phone.

	* There is a new "Archive" option in student [[TracCloud:_Custom_Fields\|Custom Fields]] which will cause that field's contents to be included in historical data for ~~that student~~, ~~along with~~ default fields like major, GPA, etc.		* There's a new "Archive" option in student [[TracCloud:_Custom_Fields\|Custom Fields]] which will cause that field's contents to be included in historical data for students, in addition to default fields like major, GPA, etc.

	* You can now manually create [[TracCloud:_Report_Unable_to_Find_Appointment\|outstanding appointment requests]] on the appointment requests listing.		* You can now manually create [[TracCloud:_Report_Unable_to_Find_Appointment\|outstanding appointment requests]] on the appointment requests listing.

	* You can now create recurring [[TracCloud:_Schedule_Management\|reserve blocks]], with an interface similar to recurring appointments. This allows for manually selecting specific days/weeks from the series to apply blocks on.		* You can now create recurring [[TracCloud:_Schedule_Management\|reserve blocks]], with an interface similar to recurring appointments. This allows for manually selecting specific days/weeks from the recurring series to apply blocks on.

	* If a staff member is linked to a student account, their class schedule data (if available) will now appear on their staff schedule as reserve blocks.		* If a staff member is linked to a student account, their class schedule data (if available) will now appear on their staff schedule as reserve blocks.

	* You can now create QR codes for [[TracCloud:_Custom_Forms\|Custom Forms]], allowing students to scan and submit ~~a response~~.		* You can now create QR codes for [[TracCloud:_Custom_Forms\|Custom Forms]], allowing students to scan and submit responses.

	* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].		* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].

Redrock at 18:32, 30 May 2025

2025-05-30T18:32:11Z

← Older revision		Revision as of 18:32, 30 May 2025
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	* If a staff member is linked to a student account, their class schedule data (if available) will now appear on their staff schedule as reserve blocks.		* If a staff member is linked to a student account, their class schedule data (if available) will now appear on their staff schedule as reserve blocks.

			* You can now create QR codes for [[TracCloud:_Custom_Forms\|Custom Forms]], allowing students to scan and submit a response.

	* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].		* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].

← Older revision		Revision as of 19:55, 2 June 2025
Line 81:		Line 81:

	* The [[TracCloud:_Log_Listing_Message,_KIOSK_Notices,_and_Custom_KIOSKs\|student Time Check]] will now show the student's total number of visits next to their total hours.		* The [[TracCloud:_Log_Listing_Message,_KIOSK_Notices,_and_Custom_KIOSKs\|student Time Check]] will now show the student's total number of visits next to their total hours.

			* You can now allow students to book recurring appointments on a [[TracCloud:_Schedule_Management\|per-availability]] basis, overriding the profile preference to prevent this.

	* New "On Campus" work visit login restriction added to [[TracCloud:_Permission_Groups\|Permission Groups]] to allow staff to login for work if they have an appointment <i>or</i> an availability.		* New "On Campus" work visit login restriction added to [[TracCloud:_Permission_Groups\|Permission Groups]] to allow staff to login for work if they have an appointment <i>or</i> an availability.

← Older revision		Revision as of 19:29, 2 June 2025
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	* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.		* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.

	* [[TracCloud:_Custom_Forms\|Custom ~~forms~~]] responses can be assigned to a staff/faculty member automatically upon submission, including an option for an email notification.		* [[TracCloud:_Custom_Forms\|Custom form]] responses can be assigned to a staff/faculty member automatically upon submission, including an option for an email notification.

	* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].		* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].

← Older revision		Revision as of 19:29, 2 June 2025
Line 75:		Line 75:

	* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.		* [[TracCloud:_Custom_Forms\|Custom forms]] can now be configured to be initiated by other people. E.g., a faculty submitting a custom form about a student, or a staff submitting a custom form about a faculty member.

			* [[TracCloud:_Custom_Forms\|Custom forms]] responses can be assigned to a staff/faculty member automatically upon submission, including an option for an email notification.

	* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].		* A "Completed by" field has been added to completed actions in [[TracCloud:_SAGE\|SAGE referrals]].