TracCloud: What's New for 2025-03 - Revision history

Redrock at 21:48, 31 March 2026

2026-03-31T21:48:14Z

← Older revision		Revision as of 21:48, 31 March 2026
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	Phone appointments, custom forms, new custom field types, custom widgets and more in TracCloud for the month of March 2025. [[TracCloudChangelog\|Our full changelog can be found here.]]<br><br>		Phone appointments, custom forms, new custom field types, custom widgets and more in TracCloud for the month of March 2025. [[TracCloudChangelog\|Our full changelog can be found here.]]<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Phone Modality</big><br>		<big>Phone Modality</big><br>

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	[[File:1356519.png\|600px]]<br><br>		[[File:1356519.png\|600px]]<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Wellness Check-ins, Reflective Prompts, & Custom Forms</big><br>		<big>Wellness Check-ins, Reflective Prompts, & Custom Forms</big><br>

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	[[File:5619697.png\|600px]]<br><br>		[[File:5619697.png\|600px]]<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>New Custom Field Types</big><br>		<big>New Custom Field Types</big><br>

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	[[File:7114240.png\|350px]]<br><br>		[[File:7114240.png\|350px]]<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Custom Widgets</big>		<big>Custom Widgets</big>

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	[[File:8384042.png\|600px]]<br><br>		[[File:8384042.png\|600px]]<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Reporting</big>		<big>Reporting</big>

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	* Term code added to additional fields in [[TracCloud_Report:_Students_Visits/Appointments_by_%3F%3F\|Students Visits/Appointments by ??]] report.<br><br>		* Term code added to additional fields in [[TracCloud_Report:_Students_Visits/Appointments_by_%3F%3F\|Students Visits/Appointments by ??]] report.<br><br>

	<~~div class="line"></div~~>		<hr>
	<big>Other Changes</big>		<big>Other Changes</big>

Redrock: Redrock moved page TracCloudWhatsNew2025-03-31 to TracCloud: What's New for 2025-03

2026-02-03T18:54:22Z

Redrock moved page TracCloud: What's New for 2025-03 to TracCloud: What's New for 2025-03

← Older revision	Revision as of 18:54, 3 February 2026
(No difference)

Redrock at 22:35, 31 March 2025

2025-03-31T22:35:33Z

← Older revision		Revision as of 22:35, 31 March 2025
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	~~{{WIP}}~~
	{{TracCloudWhatsNewTABS}}		{{TracCloudWhatsNewTABS}}
	<div class="tcWidgetPage">		<div class="tcWidgetPage">

Redrock at 22:27, 31 March 2025

2025-03-31T22:27:48Z

← Older revision		Revision as of 22:27, 31 March 2025
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	<b>2025-03-31 \| TracCloud features and changes from March 2025<br><br></b>		<b>2025-03-31 \| TracCloud features and changes from March 2025<br><br></b>

	~~<!--Section class attendance~~, ~~more workshop improvements~~, ~~staff dashboard document uploads~~, and more in TracCloud for the month of ~~February~~ 2025. [[TracCloudChangelog\|Our full changelog can be found here.]]~~-->~~<br><br>		Phone appointments, custom forms, new custom field types, custom widgets and more in TracCloud for the month of March 2025. [[TracCloudChangelog\|Our full changelog can be found here.]]<br><br>

	<div class="line"></div>		<div class="line"></div>
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	<div class="line"></div>		<div class="line"></div>
	<big>Custom ~~Fields~~</big><br>		<big>Wellness Check-ins, Reflective Prompts, & Custom Forms</big><br>

			Campuses now have the ability to periodically poll students on their overall mental health, educational progress toward career goals, social health, and home life. A TracCloud system administrator can set up custom questions to be performed during the wellness checks, the frequency of the check-ins, and whether or not to activate a check-in. If a student reports struggling with study habits, an alert can automatically notify the learning center to provide targeted support via [[TracCloud:_TracFlow\|TracFlows]]. Similarly, career counselors can be engaged when a student expresses uncertainty about their career path, ensuring they receive timely advice.

			For pricing information, reach out to Laura Reed at [mailto:sales@go-redrock.com sales@go-redrock.com]. More documentation will be available on this feature in the near future.

			[[File:5619697.png\|600px]]<br><br>

			<div class="line"></div>
			<big>New Custom Field Types</big><br>

	There are 3 new [[TracCloud:_Custom_Fields\|custom field]] types available to create.		There are 3 new [[TracCloud:_Custom_Fields\|custom field]] types available to create.
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	<b>Image Pop Field</b> provides a horizontally formatted list of icons to choose from. If many options are available, icons will wrap to the next line automatically.		<b>Image Pop Field</b> provides a horizontally formatted list of icons to choose from. If many options are available, icons will wrap to the next line automatically.

	[[File:7114240.png\|350px]]		[[File:7114240.png\|350px]]<br><br>

			<div class="line"></div>
			<big>Custom Widgets</big>

			You can now create custom dashboard widgets. Each of three widgets can contain a customizable message and be displayed to users depending on user type and user level. For pricing information, reach out to Laura Reed at [mailto:sales@go-redrock.com sales@go-redrock.com]. More documentation will be available on this feature in the near future.

			[[File:8384042.png\|600px]]<br><br>

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	[[File:4836204.png\|600px]]<br><br>		[[File:4836204.png\|600px]]<br><br>

	<~~big~~>Other Report Updates</~~big~~>		<i>Other Report Updates</i>

	* Two new reports have been created for [[TracCloud:_Attendance_Tracking\|Attendance Tracking]] data: [[TracCloud_Report:_Class_Attendance\|Class Attendance]] and [[TracCloud_Report:_Class_Attendance_Summary\|Class Attendance Summary]].		* Two new reports have been created for [[TracCloud:_Attendance_Tracking\|Attendance Tracking]] data: [[TracCloud_Report:_Class_Attendance\|Class Attendance]] and [[TracCloud_Report:_Class_Attendance_Summary\|Class Attendance Summary]].
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	* Average logins per day added to [[TracCloud_Report:_Logins_by_Hour_by_Day_of_Week\|Logins by Hour by Day of Week]] report.		* Average logins per day added to [[TracCloud_Report:_Logins_by_Hour_by_Day_of_Week\|Logins by Hour by Day of Week]] report.

	* Term code added to additional fields in [[TracCloud_Report:_Students_Visits/Appointments_by_%3F%3F\|Students Visits/Appointments by ??]] report.		* Term code added to additional fields in [[TracCloud_Report:_Students_Visits/Appointments_by_%3F%3F\|Students Visits/Appointments by ??]] report.<br><br>

	<div class="line"></div>		<div class="line"></div>

Redrock at 20:20, 31 March 2025

2025-03-31T20:20:16Z

← Older revision		Revision as of 20:20, 31 March 2025
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	* An option to highlight busier times has been added to the [[TracCloud_Report:_Logins_by_Hour_by_Day_of_Week\|Logins by Hour by Day of Week]] and [[TracCloud_Report:_Attendance_by_Hour\|Attendance by Hour]] reports.		* An option to highlight busier times has been added to the [[TracCloud_Report:_Logins_by_Hour_by_Day_of_Week\|Logins by Hour by Day of Week]] and [[TracCloud_Report:_Attendance_by_Hour\|Attendance by Hour]] reports.

			* Average logins per day added to [[TracCloud_Report:_Logins_by_Hour_by_Day_of_Week\|Logins by Hour by Day of Week]] report.

	* Term code added to additional fields in [[TracCloud_Report:_Students_Visits/Appointments_by_%3F%3F\|Students Visits/Appointments by ??]] report.		* Term code added to additional fields in [[TracCloud_Report:_Students_Visits/Appointments_by_%3F%3F\|Students Visits/Appointments by ??]] report.
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	* You can now search for students who have received an email on the [[TracCloud:_Students_Listing\|student listing]], by date and subject contents.		* You can now search for students who have received an email on the [[TracCloud:_Students_Listing\|student listing]], by date and subject contents.

	* ~~Average logins per day added to~~ [[~~TracCloud_Report~~:~~_Logins_by_Hour_by_Day_of_Week~~\|~~Logins by Hour by Day of Week~~]] ~~report~~.		* [[TracCloud:_Welcome_Messages\|Welcome messages]] can now be made full width on the dashboard.

	* The [[TracCloud:_Data_Export\|visits/appointments SFTP export]] now supports date ranges rather a number of days relative to the current date.		* The [[TracCloud:_Data_Export\|visits/appointments SFTP export]] now supports date ranges rather a number of days relative to the current date.

Redrock at 16:25, 31 March 2025

2025-03-31T16:25:24Z

← Older revision		Revision as of 16:25, 31 March 2025
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	<big>Phone Modality</big><br>		<big>Phone Modality</big><br>

	In addition to in-person, online, and asynchronous, a "Phone" modality is now available. [[TracCloud:_Search_Availability_Options\|Once enabled]],		In addition to in-person, online, and asynchronous, a "Phone" modality is now available. [[TracCloud:_Search_Availability_Options\|Once enabled]], you will see it as an option in your availabilities alongside your existing modalities.

	[[File:1356519.png\|600px]]<br><br>		[[File:1356519.png\|600px]]<br><br>
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	* You can now use the Twig tag <nowiki>{{Survey.URL}}</nowiki> in SurveyTrac emails to provide a link to the survey, intended for use in custom hyperlinks.		* You can now use the Twig tag <nowiki>{{Survey.URL}}</nowiki> in SurveyTrac emails to provide a link to the survey, intended for use in custom hyperlinks.

			* [[TracCloud:_Scheduling_Preferences\|Max appointment rules]] can now be configured to apply specifically to phone and/or asynchronous appointments, in addition to in-person/online.

	* Next to the "Permission Group" field in [[TracCloud:_Staff_and_Consultants\|staff records]], there is now an edit button to quickly view/edit their linked group.		* Next to the "Permission Group" field in [[TracCloud:_Staff_and_Consultants\|staff records]], there is now an edit button to quickly view/edit their linked group.

Redrock at 16:12, 31 March 2025

2025-03-31T16:12:42Z

← Older revision		Revision as of 16:12, 31 March 2025
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	<div class="line"></div>		<div class="line"></div>
	<big>~~Feature~~</big><br>		<big>Phone Modality</big><br>

	~~Description~~.		In addition to in-person, online, and asynchronous, a "Phone" modality is now available. [[TracCloud:_Search_Availability_Options\|Once enabled]],

	[[File:.png\|~~700px~~]]<br><br>		[[File:1356519.png\|600px]]<br><br>

	<div class="line"></div>		<div class="line"></div>
	<big>~~Feature~~</big><br>		<big>Custom Fields</big><br>

	~~Description~~.		There are 3 new [[TracCloud:_Custom_Fields\|custom field]] types available to create.

	[[File:.png\|~~700px~~]]<br><br>		<b>Push Button Radio</b> provides a set of buttons, where only one answer can be chosen.

			[[File:7154066.png\|400px]]<br><br>

			<b>Multi Push Button Radio</b> provides a set of buttons, where multiple answers can be chosen.

			[[File:7756828.png\|400px]]<br><br>

			<b>Image Pop Field</b> provides a horizontally formatted list of icons to choose from. If many options are available, icons will wrap to the next line automatically.

			[[File:7114240.png\|350px]]

	<div class="line"></div>		<div class="line"></div>
	<big>Reporting</big>		<big>Reporting</big>

	* A new report is now available in TracCloud, [[TracCloud_Report:_Appointments_by_Hour_by_Day_of_Week\|<b>Appointments by Hour by Day of Week</b>]]. This report will show you when appointments are scheduled broken down by time of day and day of week, including the ability to highlight busier than usual times.		A new report is now available in TracCloud, [[TracCloud_Report:_Appointments_by_Hour_by_Day_of_Week\|<b>Appointments by Hour by Day of Week</b>]]. This report will show you when appointments are scheduled broken down by time of day and day of week, including the ability to highlight busier than usual times.

	::[[File:4836204.png\|600px]]<br><br>		[[File:4836204.png\|600px]]<br><br>

	<big>Other Report Updates</big>		<big>Other Report Updates</big>

Redrock at 16:01, 31 March 2025

2025-03-31T16:01:44Z

← Older revision		Revision as of 16:01, 31 March 2025
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	* A new report is now available in TracCloud, [[TracCloud_Report:_Appointments_by_Hour_by_Day_of_Week\|<b>Appointments by Hour by Day of Week</b>]]. This report will show you when appointments are scheduled broken down by time of day and day of week, including the ability to highlight busier than usual times.		* A new report is now available in TracCloud, [[TracCloud_Report:_Appointments_by_Hour_by_Day_of_Week\|<b>Appointments by Hour by Day of Week</b>]]. This report will show you when appointments are scheduled broken down by time of day and day of week, including the ability to highlight busier than usual times.

	[[File:4836204.png\|~~400px~~]]<br><br>		::[[File:4836204.png\|600px]]<br><br>

	<big>Other Report Updates</big>		<big>Other Report Updates</big>
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	* Individual [[TracCloud:_Schedule_Management\|availabilities]] can now be restricted to/from specific [[TracCloud:_Student_Lists\|student lists]].		* Individual [[TracCloud:_Schedule_Management\|availabilities]] can now be restricted to/from specific [[TracCloud:_Student_Lists\|student lists]].

	* "Location" can now be added as a searchable ~~field~~ on [[TracCloud:_Search_Availability_Options\|Search Availability Widgets]].		* "Location" and "Modality" (In-person, Online, etc) can now be added as searchable fields on [[TracCloud:_Search_Availability_Options\|Search Availability Widgets]].

	* You can now group [[TracCloud:_Reasons\|reasons]] by category on kiosk and log listing login. This can be enabled in [[TracCloud:_General_Kiosk_Login_Options_/_Barcode_Scanners\|General Kiosk Login Options]].		* You can now group [[TracCloud:_Reasons\|reasons]] by category on kiosk and log listing login. This can be enabled in [[TracCloud:_General_Kiosk_Login_Options_/_Barcode_Scanners\|General Kiosk Login Options]].

Redrock at 15:59, 31 March 2025

2025-03-31T15:59:44Z

← Older revision		Revision as of 15:59, 31 March 2025
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	* Next to the "Permission Group" field in [[TracCloud:_Staff_and_Consultants\|staff records]], there is now an edit button to quickly view/edit their linked group.		* Next to the "Permission Group" field in [[TracCloud:_Staff_and_Consultants\|staff records]], there is now an edit button to quickly view/edit their linked group.

			* There are new [[TracCloud:_Permission_Groups\|permission group]] restrictions to block access to search availability widgets and the attendance menu regardless of other permissions.

	* A "Change Field Values" utility has been added to the [[TracCloud:_Permission_Groups\|Groups]] listing, along with the ability to select groups (i.e., to filter by selected groups).		* A "Change Field Values" utility has been added to the [[TracCloud:_Permission_Groups\|Groups]] listing, along with the ability to select groups (i.e., to filter by selected groups).

Redrock at 15:53, 31 March 2025

2025-03-31T15:53:31Z

← Older revision		Revision as of 15:53, 31 March 2025
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	<div class="line"></div>		<div class="line"></div>
	<big>Other Changes</big>		<big>Other Changes</big>



	* Individual [[TracCloud:_Schedule_Management\|availabilities]] can now be restricted to/from specific [[TracCloud:_Student_Lists\|student lists]].		* Individual [[TracCloud:_Schedule_Management\|availabilities]] can now be restricted to/from specific [[TracCloud:_Student_Lists\|student lists]].

	* "Location" can now be added as a searchable field on [[TracCloud:_Search_Availability_Options\|Search Availability Widgets]].		* "Location" can now be added as a searchable field on [[TracCloud:_Search_Availability_Options\|Search Availability Widgets]].

			* You can now group [[TracCloud:_Reasons\|reasons]] by category on kiosk and log listing login. This can be enabled in [[TracCloud:_General_Kiosk_Login_Options_/_Barcode_Scanners\|General Kiosk Login Options]].

	* New date/time formats and custom formats added to [[TracCloud:_Custom_Views\|Custom View]] field options.		* New date/time formats and custom formats added to [[TracCloud:_Custom_Views\|Custom View]] field options.
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	* The [[TracCloud:_Data_Export\|visits/appointments SFTP export]] now supports date ranges rather a number of days relative to the current date.		* The [[TracCloud:_Data_Export\|visits/appointments SFTP export]] now supports date ranges rather a number of days relative to the current date.

			* The [[TracCloud:_Data_Export\|visits/appointments SFTP export]] has new additional fields available, Appointment and Visit Meeting Type. These will show if the record was in-person, online, phone, or asynchronous.

	* The "Registrations" tab within student accounts now has a "Show Active Only" checkbox to hide inactive registrations.		* The "Registrations" tab within student accounts now has a "Show Active Only" checkbox to hide inactive registrations.

← Older revision		Revision as of 20:20, 31 March 2025
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	* An option to highlight busier times has been added to the [[TracCloud_Report:_Logins_by_Hour_by_Day_of_Week\|Logins by Hour by Day of Week]] and [[TracCloud_Report:_Attendance_by_Hour\|Attendance by Hour]] reports.		* An option to highlight busier times has been added to the [[TracCloud_Report:_Logins_by_Hour_by_Day_of_Week\|Logins by Hour by Day of Week]] and [[TracCloud_Report:_Attendance_by_Hour\|Attendance by Hour]] reports.

			* Average logins per day added to [[TracCloud_Report:_Logins_by_Hour_by_Day_of_Week\|Logins by Hour by Day of Week]] report.

	* Term code added to additional fields in [[TracCloud_Report:_Students_Visits/Appointments_by_%3F%3F\|Students Visits/Appointments by ??]] report.		* Term code added to additional fields in [[TracCloud_Report:_Students_Visits/Appointments_by_%3F%3F\|Students Visits/Appointments by ??]] report.
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	* You can now search for students who have received an email on the [[TracCloud:_Students_Listing\|student listing]], by date and subject contents.		* You can now search for students who have received an email on the [[TracCloud:_Students_Listing\|student listing]], by date and subject contents.

	* ~~Average logins per day added to~~ [[~~TracCloud_Report~~:~~_Logins_by_Hour_by_Day_of_Week~~\|~~Logins by Hour by Day of Week~~]] ~~report~~.		* [[TracCloud:_Welcome_Messages\|Welcome messages]] can now be made full width on the dashboard.

	* The [[TracCloud:_Data_Export\|visits/appointments SFTP export]] now supports date ranges rather a number of days relative to the current date.		* The [[TracCloud:_Data_Export\|visits/appointments SFTP export]] now supports date ranges rather a number of days relative to the current date.

← Older revision		Revision as of 16:01, 31 March 2025
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	* A new report is now available in TracCloud, [[TracCloud_Report:_Appointments_by_Hour_by_Day_of_Week\|<b>Appointments by Hour by Day of Week</b>]]. This report will show you when appointments are scheduled broken down by time of day and day of week, including the ability to highlight busier than usual times.		* A new report is now available in TracCloud, [[TracCloud_Report:_Appointments_by_Hour_by_Day_of_Week\|<b>Appointments by Hour by Day of Week</b>]]. This report will show you when appointments are scheduled broken down by time of day and day of week, including the ability to highlight busier than usual times.

	[[File:4836204.png\|~~400px~~]]<br><br>		::[[File:4836204.png\|600px]]<br><br>

	<big>Other Report Updates</big>		<big>Other Report Updates</big>
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	* Individual [[TracCloud:_Schedule_Management\|availabilities]] can now be restricted to/from specific [[TracCloud:_Student_Lists\|student lists]].		* Individual [[TracCloud:_Schedule_Management\|availabilities]] can now be restricted to/from specific [[TracCloud:_Student_Lists\|student lists]].

	* "Location" can now be added as a searchable ~~field~~ on [[TracCloud:_Search_Availability_Options\|Search Availability Widgets]].		* "Location" and "Modality" (In-person, Online, etc) can now be added as searchable fields on [[TracCloud:_Search_Availability_Options\|Search Availability Widgets]].

	* You can now group [[TracCloud:_Reasons\|reasons]] by category on kiosk and log listing login. This can be enabled in [[TracCloud:_General_Kiosk_Login_Options_/_Barcode_Scanners\|General Kiosk Login Options]].		* You can now group [[TracCloud:_Reasons\|reasons]] by category on kiosk and log listing login. This can be enabled in [[TracCloud:_General_Kiosk_Login_Options_/_Barcode_Scanners\|General Kiosk Login Options]].

← Older revision		Revision as of 15:59, 31 March 2025
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	* Next to the "Permission Group" field in [[TracCloud:_Staff_and_Consultants\|staff records]], there is now an edit button to quickly view/edit their linked group.		* Next to the "Permission Group" field in [[TracCloud:_Staff_and_Consultants\|staff records]], there is now an edit button to quickly view/edit their linked group.

			* There are new [[TracCloud:_Permission_Groups\|permission group]] restrictions to block access to search availability widgets and the attendance menu regardless of other permissions.

	* A "Change Field Values" utility has been added to the [[TracCloud:_Permission_Groups\|Groups]] listing, along with the ability to select groups (i.e., to filter by selected groups).		* A "Change Field Values" utility has been added to the [[TracCloud:_Permission_Groups\|Groups]] listing, along with the ability to select groups (i.e., to filter by selected groups).